Finance Specialist, Assistant Treasurer

This opening expired 2 years ago. Do not try to apply for this job.

WHO - World Health Organization

Open positions at WHO
Logo of WHO

Application deadline 2 years ago: Wednesday 19 Jan 2022 at 22:59 UTC

Open application form

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 127,053 USD and 166,365 USD.

Salary for a P-3 contract in Washington D.C.

The international rate of 74,649 USD, with an additional 70.2% (post adjustment) at this the location, applies. Please note that depending on the location, a higher post adjustment might still result in a lower purchasing power.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

More about P-3 contracts and their salaries.

OBJECTIVE OF THE OFFICE/DEPARTMENT

This requisition is for employment at the Pan American Health Organization (PAHO)/Regional Office of the World Health Organization (WHO)

The Department of Financial Resources Management (FRM) oversees the financial transactions of the Organization by establishing the accounting policies and procedures, in accordance with PAHO’s Financial Regulations and Rules; processes the disbursements of funds; prepares the financial statements of the Organization; monitors the inflow of funding and utilization of these resources; is responsible for investments and banking, financial analysis, monitoring the cost centers’ financial administration, payroll, pension, taxes, Staff Health Insurance, and the processes and systems involved with FRM’s area of responsibility.

DESCRIPTION OF DUTIES

Under the general guidance of the Director, Financial Resources Management (FRM), and the direct supervision of the Treasurer and Senior Advisor, Financial Services (FRM/FS), the incumbent is responsible for, but not necessarily limited to, the following assigned duties:

  1. Operations
    1. Identify and implement best practices in Treasury and risk management in the operations of the Team;
    2. Ensure comprehensive cash management operations
    3. Develop and document all policies and processes regarding Treasury operations, including cash management and investment guidelines, electronic banking protocol, business continuity plans, etc.;
    4. Liaise with country offices to ensure provision of appropriate level of banking services, technology, training and operational support;
    5. Supervise Treasury staff; provide training and guidance on issues arising from the day-to-day activities; monitor changes in workload in order to ensure equitable distribution of work to maintain optimal efficiency and output as well as job satisfaction; follow up on any deviation of work output.
    6. Promote automation of tasks wherever possible, including reporting and dashboards, to support internal controls and management oversight.
  2. Investments

    1. Research and present investment strategies for consideration by the Treasurer and PAHO Investment Committee based on a macro-analysis of PAHO's cash and revenue requirements, the market situation, and investment guidelines;
    2. Develop and maintain an active relationship with investment advisors to obtain investment information and market advice;
    3. Review and report on performance of investment partners and portfolio managers;
  3. Oversee the accounting and reporting of investment activity in accordance with accounting standards and financial regulations and rules;

  4. Oversee calculation, accounting and reporting of interest apportionment to all PAHO interest-bearing funds;
  5. Prepare investment reports and other documents for senior management and the PAHO Investment Committee;
  6. Participate in the PAHO Investment Committee meetings.

  7. Cash Management

    1. Analyze the daily Cash Management reports based on the reconciliation of ledger account and bank balances, investment maturities, incoming deposits and payments due, to ensure appropriate liquidity, accounting of transactions, and risk assessment;
    2. Ensure adequate funding levels for all PAHO headquarters accounts in accordance with Cash Management Guidelines;
    3. Support country office liquidity requirements through the authorization of country office electronic funds transfers to replenish local currency accounts;
    4. Mitigate risk of loss from exchange rate fluctuations by managing local currency levels at country offices, procurement contracts in foreign currency, and other agreements in foreign currency.
  8. General Banking

    1. Develop and maintain an active relationship with banking partners to ensure efficient and cost-effective provision of services;
    2. Support country office banking requirements, including the review of requests for new banking relationships and services, and liaising with the Office of Legal Affairs to ensure banking documents conform to PAHO requirements;
    3. Act as authorizing signatory on all payments issued at Regional Headquarters, ensuring the appropriate payment method, approvals, and currency of payment;
    4. Assume custody of all cash items received by the Organization and ensure maintenance of registry of receipts and disposition of these items; approve electronic deposit of check items;
    5. Oversee the maintenance of bank signatory panels, database and files; review requests for new signatories; oversee the issuance of all correspondence related to bank accounts;
    6. Review monthly bank reconciliations for corporate accounts and ensure timely clearance of outstanding reconciling items.
  9. Other Duties

    1. Provide ERP Business Process evaluation and training for the Treasury team members, as well as country office counterparts;
    2. Ensure the maintenance of updated policies, SOPs, and Job Aids for business processes under Treasury;
    3. Prepare year-end statements and disclosures for the Financial Report to the Director;
    4. Assemble information and maintain files on banking laws, currency conversion requirements (dollars to local currencies and local currencies to dollars), exchange control regulations, devaluation trends, etc., in the countries of the Region;
    5. Provide leadership, guidance and monitoring staff through setting of clear work objectives, timely and effective use of performance reviews and feedback mechanisms, regular communications, and solving interpersonal or technical conflicts; establish and support a learning environment.
    6. Perform other related duties, as assigned.

REQUIRED QUALIFICATIONS

Education****:

Essential: A bachelor’s degree in accounting, business administration or finance from a recognized university.

Desirable: Professional certification in Accounting (CPA or CA), Investment Management (CFA), or Treasury Management (CTP) is highly desired. A master’s degree in Accounting, Finance, or Business Administration would be an asset.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO, only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. PAHO will also use the databases of the Council for Higher Education Accreditation http://www.chea.org and College Navigator, found on the website of the National Centre for Educational Statistics, https://nces.ed.gov/collegenavigator to support the validation process.

Experience****:

Essential: Seven years of combined national and international experience in accounting and finance, with at least two years of supervisory experience. Experience with International Public Sector Accounting Standards (IPSAS) required.

Desirable: Experience in managing investment portfolios, including short and long term fixed term investments would be an asset. Experience working with Workday Financial Management Modules and Treasury software would be an asset.

SKILLS****:

PAHO Competencies:

  • Overall attitude at work****: Maintains integrity and takes a clear ethical approach and stance; demonstrates commitment to the Organization’s mandate and promotes the values of the Organization in daily work and behavior; is accountable for work carried out in line with own role and responsibilities; is respectful towards, and trusted by, colleagues and counterparts.
  • Teamwork****: Collaborate and cooperate with others/Deal effectively with conflict - Creates team spirit; promotes collaboration and open communication in the team; proactively supports others; welcomes team responsibilities and drives team results; promotes knowledge sharing in the team. Proactively identifies conflicts and facilitates their resolution in a respectful manner; tactfully resolves conflicts between or with others and takes action to reduce any possible tension; effectively builds a rapport with individuals and teams, establishing good personal and professional relationships, as well as minimizing risk of potential conflict.
  • Respecting and promoting individual and cultural differences****: Relate well to diversity in others and capitalize on such diversity - Treats all people with dignity and respect. Relates well to people with different cultures, gender, orientations, backgrounds and/or positions; examines own behavior to avoid stereotypical responses; considers issues from the perspective of others and values their diversity.
  • Communication****: Write effectively/Share knowledge - Writes down ideas in a clear, structured, logical and credible way; drafts and supports the development of guidelines, policies and procedures. Shares relevant information openly and ensures that the shared information is understood; considers knowledge sharing as a constructive working method and demonstrates awareness of the Organization.
  • Creating an empowering and motivating environment: Provide direction/Support, motivate and empower others - Manages individual and team’s projects and ensures that roles, responsibilities and reporting lines are clearly defined, understood and accepted. Focuses on carrying out own managerial responsibilities, applying situational management style appropriate to the circumstances; provides staff with regular feedback, recognizes good performance and addresses performance issues. Encourages and motivates colleagues/staff to achieve individual and team’s objectives; shows confidence in staff where necessary and encourages initiative.
  • Producing Results****: Work efficiently and independently/Deliver quality results/Take responsibility - Prioritizes work, monitors own progress against objectives and adapts plans as required; communicates adjustments as necessary. Acts proactively and stimulates action as needed; handles problems effectively and constructively. Produces high-quality results and workable solutions that meet clients’ needs. Works independently to produce new results and sets own timelines effectively and efficiently. Shows awareness of own role and clarifies roles of team members in relation to project’s expected results. Makes proposals for improving processes as required and takes responsibility for own work and/or actions, as necessary. Demonstrates positive attitude in working on new projects and initiatives. Demonstrates accountability for own success, as well as for errors; learns from experience.
  • Moving forward in a changing environment****: Propose change/Adapt to change - Actively supports Organizational change initiatives and demonstrates personal commitment to them, including when faced with new demands; proposes workable solutions to challenging situations. Engages in positive responses to a changing environment and promotes workable solutions to achieve own and team’s results. Welcomes, and actively seeks to apply, new ideas, approaches and working methods and technologies in order to improve own and/or team’s work processes and results; demonstrates commitment to Organizational change initiatives.

Technical Expertise:

  • Knowledge of current best practices in financial management, with specific emphasis on accounting standards, internal control tools, treasury and investment operations, and risk management.
  • Strong analytical skills in the review of financial alternatives in investing, banking services, and accounting transactions.
  • Strong supervisory skills including team building, training and performance assessment.
  • Ability to establish and maintain collaborative relationships within and outside the Organization to support the banking and investment requirements of the Organization’s programs.
  • Strong organizational and analytical skills, complemented by excellent communication and interpersonal skills combined with the ability to write, speak, and present in a clear and concise, diplomatic, tactful, and courteous manner.

Languages:

Very good knowledge of English with a working knowledge of Spanish. Knowledge of French and/or Portuguese would be an asset.

IT Skills:

Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint, Teams, SharePoint and Outlook. Experience with complex ERP systems particularly with regard to financial, accounting, and/or administrative operations. Other IT skills/knowledge of report writing or other data management tools such as Visio, Access and Project, would be an asset.

REMUNERATION

Annual Salary****: (Net of taxes)

US $62,120.00 post adjustment

Post Adjustment****: 49.6% of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

ADDITIONAL INFORMATION

This vacancy notice may be used to fill other similar positions at the same grade level****.

Any appointment/extension of appointment is subject to PAHO Staff Regulations, Staff Rules and e-Manual.

For information on PAHO please visit: http://www.paho.org

PAHO/WHO is committed to workforce diversity.

PAHO/WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

PAHO/WHO offers an attractive compensation package including an annual net salary and post adjustment, which reflects the cost of living in a particular duty station and exchange rates (subject to mandatory deductions for pension contributions and health insurance). Other benefits include: 30 days annual leave, dependency benefits, pension plan and health insurance scheme. Benefits for internationally recruited staff may include home leave, travel and removal expenses on appointment and separation, education grant for dependent children, assignment grant and rental subsidy.

Candidates appointed to an international post with PAHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.

All applicants are required to complete an on-line profile to be considered for this post.

Candidates will be contacted only if they are under serious consideration. A written test and/or interview will be held for this post. The post description is the official documentation for organization purposes.

Added 2 years ago - Updated 2 years ago - Source: who.int