Finance Specialist

Contract

This is a IICA-2 contract. This kind of contract is known as International Individual Contractor Agreements. It is normally internationally recruited only. It's an external contract. It usually requires 5 years of experience, depending on education. More about IICA-2 contracts.

Background Information - Afghanistan

Afghanistan

With more than 20 years of experience in the country, UNOPS Afghanistan focuses on providing maximum support to the people of Afghanistan through the delivery of projects and services that improve the lives of people in need. The UNOPS Afghanistan Country Office (AFCO) serves as an organizational mechanism to deliver a range of projects for which UNOPS has been designated as the implementation agency. At present, UNOPS AFCO activities cover a range of sectors including humanitarian, basic human needs, cash for work, infrastructure, development, procurement and HR services.

The functional objective of UNOPS AFCO is to contribute to improving the lives of girls, boys, men and women living in Afghanistan. The aim of UNOPS AFCO is to provide efficient and cost-effective implementation services on behalf of all our partners to support the humanitarian response and development of the country. UNOPS AFCO’s mission is to exceed the expectations of all stakeholders in the delivery of AFCO services, at all times, in all places, in all circumstances, in order to improve the lives of Afghans in need.

Background Information - Job-specific

In this project, UNOPS will act as a “verifying agency” with the aim to scrutinize, verify and resolve the pending claims between the relevant De-facto Authority (DFA) employing ministry or agency and contractors, consultants and suppliers, both international and local, for the works and services completed before 15 August 2021 under the relevant externally financed projects in the country. The assignment includes the verification of different types of contracts including civil works, supply of goods and services by consultancy firms and individual consultants, mainly in the infrastructure sectors, across the country. The verification work will also include verification of certain other project costs incurred before 15 August 2021.

UNOPS will provide the financier of the proposed project with a comprehensive overview of the state of potential unresolved project-related claims, clarify the amount of pending payments with credible supporting documents, and make recommendations for the amounts to be paid to each contractor, consultant, supplier or project-affected person.

Key project stakeholders are the financier of the proposed project, working level staff of Afghanistan De-facto Authority ministries, contractors, consultants, suppliers (both international and local).

Job-Specific Information

UNOPS is seeking a Finance Specialist in order to: scrutinize, assess and evaluate documentation in relation to the financial aspects of the claims for payments in reference to the above project description. The Finance Specialist will be working alongside the Contract Management Specialist in order to verify the amounts due to be paid to each contractor, consultant, supplier or project-affected person and to verify expenses incurred under projects’ advance accounts.

Functional Responsibilities

This position will be supervised by the Senior Project Manager to support the implementation of the project. The Finance Specialist will have a Finance Officer to support and assist in the performance of the below key functions: Summary of Key Functions

1. Provide technical lead and guidance on the verification of a large number of claims for payment against Contracts (both national and international suppliers/contractors/consultants), in terms of financial related aspects
2. Verification of documents required for the liquidation of funds disbursed to projects’ advance accounts to finance eligible expenditures relating to small-scale community-based contracts, Project Management Offices (PMOs) staff salaries and operating expenses, and land acquisition and resettlement (LAR) compensation payments.
3. Review and confirm the supporting documents to liquidate expenses incurred before 15 August 2021 relating to LAR compensation made to project-affected people, payments made to contractors and consultants, administrative expenses, and salaries of PMO staff.

Related to Output 1: Outstanding invoices for civil works, consulting, and non-consulting services confirmed and certificates secured 1. Collect and review Withdrawal Applications (WAs), all relevant records, outstanding invoices and supporting documents, and requests for contract verifications and scrutinize whether expenditures were in accordance with the contracts’ terms and conditions, for the grants’ intended purposes, and eligible for financing 2. Review and reconcile WAs and other payment documents to identify the amounts of the retention monies to be reimbursed to contractors of civil works in accordance with ADB’s Loan Disbursement Handbook, 2022. 3. Review advance payments disbursed to contractors, consultants, suppliers, and PMO staff and reconcile with the verified outstanding payments 4. Based on the review and verification of the outstanding invoices, and physical confirmation (by other team members) of the works, goods, and services, contribute to recalculation, and reconciliation with the amounts of the invoices, submitted by contractors, consultants, and suppliers 5. Undertake the following tasks in coordination and collaboration with the Legal Advisor, Contract Management Specialist and Legal component of the team:

1. • Review subcontracting arrangements and identify subcontractors and subconsultants names, contact details, bank details and amounts to be paid to subcontractors and subconsultants from the verified payment
   • Identify and itemize the amount of taxes and other duties to be paid by contractors, consultants and suppliers (which may be eligible to be included in the claim).
   • Identify the total amount of outstanding payments including verified and confirmed amounts payable for the works, services, and goods, and the amount of the retention fees to be reimbursed and advances to be withheld
   • Provide inputs into the preparation and review of the payment certificates, acknowledgement certificates, employers letter of confirmation, advance accounts letter and other documents relating to verification/certification as needed
   • Confirm the bank account details of contractors, consultants, and suppliers and confirm the accuracy of the bank details with the banks against the original contracts
   • Check, verify, and confirm that contractors, consultants, and suppliers (and their relevant shareholders and Ultimate Beneficial Owner (UBOs), as applicable) and banks through which the payments will be made are not on the UN Security Council Sanctions List and liaise with ADB to ensure they are also not on any sanctions list applicable under ADB’s sanctions framework.

Related to Output 2: Expenses incurred under projects’ advance accounts verified, and compensations and entitlements to affected people under certain projects confirmed

1. Review supporting documents available in the PMOs of Executing/Implementing Agencies (EA/IAs) to confirm the eligibility of expenses incurred by PMOs for the works, goods, and services, administrative expenses, and salaries financed from the projects’ advance accounts
2. Preparation of reconciliation statement, including reconciling physical amounts available in the banks, check if there was any cash withdrawals after freeze periods and any cash movements in the advance accounts.
3. Identify unliquidated amounts from the advance accounts and ineligible payments in close coordination with ADB, obtain a certification of the unliquidated amounts and other supporting documents from the EA/IAs, obtain bank statements for each advance account to confirm the outstanding amounts in the bank accounts per project, and contribute to securing EA/IAs confirmation that the unliquidated amounts will be returned
4. Obtain confirmation from the EA/IAs that there are no pending payments for the works and services, or ineligible payments (if identified).
5. Review and verify the documentation available (including Third-Party Monitor report) across stakeholders related to the payments of the eligible compensation made and to be made to the affected people for land acquisition and resettlement (LAR) payments, health and safety issues

6. Contribute to the assessment of the eligible outstanding compensations to be paid to the projects affected people, to bring the projects back into compliance

   Management and Knowledge Sharing

7. Advise the Senior Project Manager and the Deputy Project Manager, on management of the team in order to:

• lead the provision of “financial related aspects” to be transferred to the team as necessary for the team in order to understand the main aspects of contract management and claims management,
• ensure that team absorb knowledge related to the specific claims from a “financial related aspects” point of view and critical elements to be verified in the field or through other means of verification

1. Interact with local team to explain, in conformity to Contracts, what data/type of informations/documentation is necessary to support the substantiation of the financial component of the claims
2. Interact with local team in order to explain the process to follow, in order to properly address the financial related aspects of the claims for payment
3. Brainstorm and collaborate with the team in the creation of “alternative” ways of producing the evidence or another necessary documentation (financial related aspects) to the claims verification when the usual evidence and documentation are not available
4. Provide risk analysis and contingency options if possible when the “alternative” ways of producing the evidence or another necessary documentation are adopted
5. When required and appropriate, train team members so to progressively delegate on future claims verification (financial related aspects)
6. Participate when necessary to the negotiations meetings with suppliers/contractors
7. If required, along with teams coordinators, support in the planning and coordination activities, and follow up on progress and quality of the products provided by the team members
8. Support the SPM in the production of reports and other documentation necessary both internally at UNOPS and for external stakeholders management and updates
9. Participate in effective recruitment, work planning, performance management, coaching, and promotion of learning and development.
10. Organize, facilitate and/or deliver training and learning initiatives for personnel on finance related topics. Guide team's collection of feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
11. Communicate financial information in a clear and understandable manner to non-financial stakeholders.
12. Facilitate the engagement and provision of high quality results and services of the team supervised through effective recruitment, work planning, performance management, coaching, and promotion of learning and development.

Please note that the nature of this role requires flexibility in adapting to the needs of the team since the objective of alignment of Contracts details, local situation and habits, local law and other factors might generate unexpected needs.

Education/Experience/Language requirements

Education

• Advanced University Degree (Master Degree or equivalent) in Finance, Management, Business/Public Administration, or other relevant discipline First level University degree (Bachelor’s Degree or equivalent) in Finance, Management, Business/Public Administration, or other relevant discipline in combination with 2 additional years of relevant experience may be accepted in lieu of an advanced university degree
• Professional qualifications such as CPA or CA would be a strong asset

b. Work Experience

• A minimum of five (5) years of progressively responsible experience in finance and accounting is required.
• Experience in the financial accounting component of claims, contract variations, liquidation of expenses, certification of works or equivalent is required
• Experience in implementing projects funded by the International Financial Institutions (IFIs) is required.
• Financial management experience and use of electronic systems is required.
• Experience of FIDIC Conditions of Contract is an asset
• Skills in budget preparation, financial reporting, coordination, and report writing is an asset.
• Experience in developing countries or post-conflict environments is an asset.
• Familiarity with the country context and programme/project regions is an asset.

c. Languages

• Fluent in English (read, write and speak) is required.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: International Individual Contractor Agreement (IICA)

Contract level: IICA2 Contract duration: Ongoing ICA - Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.