Finance Specialist

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. The International Organization for Migration (IOM) is committed to the principle that humane and orderly migration benefits migrants and society. As the leading international organization for migration, IOM acts with its partners in the international community to: assist in meeting the growing operational challenges of migration management; advance understanding of migration issues; encourage social and economic development through migration, and; uphold the human dignity and well-being of migrants. IOM has been active in Poland since 2002 under an agreement with the Polish government and conducts various migration programs, as well humanitarian activities.

Following the outbreak of the war in Ukraine on 24 February 2022, Poland has been on the frontline of the humanitarian emergency response. Notably, an estimated 2.6 million (including over 100,000 Third Country Nationals - TCNs) have crossed its borders. IOM provides multi-sectoral humanitarian assistance to affected populations in Poland, with a view to alleviating suffering, mitigating and addressing vulnerabilities through direct assistance, as well as promoting the inclusion and empowerment of refugees and migrants.

Working under the overall supervision of the Resource Management Officer and the direct supervision of the Senior Finance Assistant, the incumbent will be responsible for the preparation of the accounts, financial analysis, budgets and other financial issues in accordance with IOM Financial Regulations, Rules and procedures: 1. Verifies the Payment Requests with the supporting documents before submission to RMO for final verification/endorsement. Verifies invoices and ascertains that the equipment, supplies or services they refer to were duly received before proceeding with the Payment Request. 2. Prepare financial reports for the assigned projects through monthly accounting statements and finance monitoring analysis. Ensure fund allocations are efficiently disbursed with regard to the staff and office costs of the budgets of assigned Projects whilst ensuring the eligibility to be charged to those projects. 3. Analyze the field offices accounts and post it to the SAP system. Provide feedback and corrective measures on the shortcomings of the financial documentations and the statements of sub offices and provide on work training for admin/ finance focal points in the field. 4. Preparing interim and final financial reports of assigned projects and coordinate with DRM Emergency Support, MRF’s, RAS’s and other missions for endorsement. 5. Prepare project’s budget and mission budget submission package (BSP): perform budget availability checks for assigned projects; Ensure the internal control measures are in place with regard to making payments and access control measures are taken with regard to financial documentation. 6. Ensure vendor accounts are monitored and cleared on a timely manner. Assist in clearing and maintaining the control accounts in the SAP system periodically. 7. Ensure the accurate performance of bank reconciliation to the respective bank GL’s on a timely manner. 8. Undertake quality control checks on the monthly accounts, assist the month end accounts closure and ensure the deadlines are adhered to. 9. Providing inputs for local and international salary projectization before payroll is processed each month. 10. Assist Project Managers in issues concerned with financial monitoring. 11. Liaison with project external auditors and IOM internal auditors in conducting such audits and handle the audit queries raised by donors for the completed projects. 12. Clear checklist queries/ project review queries forwarded by RAS and direct coordination/respond to queries raised from DRM Emergency Support,RAS, MRF, HQ and other missions. 13. Assist in coordinating and monitoring work of other staff in the unit. 14. Take duty travels to other IOM offices and places as and when required. 15. Perform other duties as may be assigned.

Results/expected outputs: • As an active IOM team member, efficient, timely, responsive, client-friendly and high-quality support rendered to IOM and its beneficiaries in the accomplishment of her/his functions, including: Results/Outputs can be modified as appropriate; should not entirely mirror the task description but serve as a basis for workplan and deliverables]. o Develop a communication strategy and strengthen donor engagement. o Ensure timely reporting in line with donors’ requirements. o Support effective coordination with IOM’s partners, including governments, UN agencies, and other humanitarian actors. • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment. • A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.

Accountability, Adaptability and Flexibility, Building Trust, Client Orientation, Commitment and Motivation, Commitment to Continuous Learning, Communication, Creativity, Empowering others, Ethics and Values, Integrity, Judgement and Decision-making, Knowledge Sharing, Leadership, Managing Performance, Planning and Organizing, Professionalism, Respect for diversity, Self-Management, Technological Awareness, Vision, Working in Teams.

Additionally, genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards UN Entities’ mission and vision, as well as to the UN Core Values.

the national and/or international level in humanitarian programmes, or other relevant fields; experience working in L3 emergencies is an asset, as is experience working in the UN or other international development organization; • Other desired/mandatory required technical knowledge; • Excellent oral and written skills; excellent drafting, formulation, reporting skills; • Accuracy and professionalism in document production and editing; • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development; • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines; • Desirable: valid national driver’s license and proven ability to drive manual gear; • Sound security awareness; • Have affinity with or interest in migration issues, volunteerism as a mechanism for durable development, and the UN System.

Poland, officially the Republic of Poland, is a country in Central Europe. It is divided into 16 administrative provinces called voivodeships, Poland's territory extends from the Baltic Sea in the north to the Sudeten and Carpathian Mountains in the south. The country is bordered by Lithuania and Russia[d] to the northeast, Belarus and Ukraine to the east, Slovakia and the Czech Republic to the south, and Germany to the west. Poland also shares maritime boundaries with Denmark and Sweden.

Poland has a population of over 38 million, and is the fifth-most populous member state of the European Union. Warsaw is the nation's capital and largest metropolis, and other major cities include Kraków, Łódź, Wrocław, Poznań, Gdańsk, and Szczecin.

Security level is minimal. There are various options for housing and any other facilities. The UN Volunteer will be responsible for arranging his/her own housing and other living essentials.

UN Volunteer entitlements and allowances: The purpose of the allowances and entitlements paid to UN Volunteers is to enable UN Volunteers to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs. The allowances are in no way to be understood as compensation, reward, or salary in exchange for the UN Volunteer’s service. Contingent on specific eligibility criteria, location of the volunteer assignment and contractual type and category, the payment of allowances will begin from the date of Commencement of Service For more information on entitlements please read the Condition of Service (https://explore.unv.org/cos) and use the entitlement calculator (https://app.unv.org/calculator) for the most up to date information.