Finance Specialist

Finance & Economy

Overview

Manage financial tasks and support budget preparation and reporting

You have:

• At least 4 years’ work experience in field of finance/accounting/book keeping in an NGO or the commercial sector.
• Hands-on experience/skills in MS Excel (experience in working with formulas).
• DRC experience in finance system is preferred.
• Excellent organizational skills, self-motivated, proactive and able to accomplish set deadlines.
• Willing to meet deadlines with minimum supervision.
• Knowledge of ERP system is an asset.

Contract

This is a DRC - National contract. More about DRC - National contracts.

Overall purpose of the role:

Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly driven Finance Specialist to Supports the preparation of Budgets, donor reports, financial statements and maintenance of cash controls. This role will work under the supervision of Finance Manager based from Khartoum with travel to the field Offices to work with program Managers, Area Managers and Base Managers in streamlining financial related work. Works within the financial procedures of DRC, and in compliance with all national acts and legislation in Sudan.

The Danish Refugee Council (DRC) has been operational in Sudan since 2004. The programme focuses predominantly on the conflict-affected population living outside of camps in the rural areas. This role will suit a candidate with strong field experience in Finance looking for challenging skills and opportunity to influence, introduce tools to better manage Budget, quality cashbooks and timely reporting. You will be resilient, a self-starter, and confident in providing strong financial procedures including reviewing key documents and ensuring correct Budgets lines.

Cash Management

• In cooperation with the Field Finance Officers, anticipate the cash need for each field office and prepare the bank and cash transfers in order to keep sufficient funds in each field offices. Inform the Finance Manager on the coming transfers.
• Ensure that the cash management policy is in place in each field office
• Follow up monthly on the financial overview and liquidity report and take necessary actions if the bank balances are not compliant with DRC internal policy.
• Analyze the variances between cash forecast VS spending and prepare explanation on the discrepancies to be forwarded to Finance Manager.

Accounting Management:

• Review the cashbook from the different field office after reception on 3rd of the following month.
• Review the quality of the cashbook in terms of accounting code, project code, budget line and to the highest quality of DRC accounting standard and share the report monthly with finance Officers, keeping Finance Manager and Base Managers copied.
• Train the finance officer monthly on the quality of the cashbook
• Follow up with field finance officer and ensure the cash advances are settled no later than one month including reporting any pending cash advance more than a month to Finance Manager, keeping head of Support copied.

• Reconcile various pending advance’s in the ledger and ensure proper and timely settlement and reports to be submitted to Finance Manager

• Receive the monthly cash counts on the last working day of the month and send to Regional Office

• Review the bank and cash reconciliation of every field offices
• Review a sample of supporting documents for all field offices to ensure the adequacy with DRC accounting standard
• Ensure that all vouchers are scanned and uploaded online on a monthly basis.

Budgetary management:

• Review Budget Follow Up/Transaction details for all projects and in coordination with the relevant program managers, ensure postings are done correctly, over spending’s are rebooked on monthly basis. Budget monitoring Status report to be submitted to Finance Manager within seven working days from receipt of BFU/TDL
• Assist the Finance Manager on financial reporting and budget proposal as per the request
• Monitor monthly all transactions on “Posting not related to budget”
• For every instalment received, collect the bank document and instalment receipT

Other Tasks

• Capacity building to other staffs
• Focal point for financial audit of DRC for Sudan
• Serve as technical resource person for the Accounting department.
• Produce monthly and quarterly reports as required by Finance Manager/management as and when required.
• Assist the Finance Manager in budget preparation at country level.
• Report to the Finance Manager any irregularities that occur within the DRC office, staff compound and sites on DRC finance policy related and procedures.
• Follow any new procedures and guidelines designated in circulars from Country Director/Finance Manager/RO and HQ.
• The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.

Experience and technical competencies:

Essential:

• At least 4 years’ work experience in field of finance/accounting/book keeping in an NGO or the commercial sector.
• Hands-on experience/skills in MS Excel (experience in working with formulas)
• DRC experience in finance system is preferred.

Desirable:

• Excellent organizational skills, self-motivated, proactive and able to accomplish set deadlines.
• Willing to meet deadlines with minimum supervision
• Knowledge of ERP system is an asset

Apply now

Potential interview questions

Added 4 years ago - Updated 1 year ago - Source: drc.ngo