Finance Specialist

Contract

This is a IICA-2 contract. This kind of contract is known as International Individual Contractor Agreements. It is normally internationally recruited only. It's an external contract. It usually requires 5 years of experience, depending on education. More about IICA-2 contracts.

Background Information - Job-specific

The Finance Specialist position is part of the Sustainable Development Cluster (SDC) structure which supports diverse partners with their peacebuilding, humanitarian and development operations. It was formed by combining the following portfolios: Grants Management Services (GMS), UN Technology Support Services (UNTSS), Development and Special Initiatives Portfolio (DSIP). It provides Services to partners' programmes that are designed, structured, and managed with a global perspective and primarily serving partners that are headquartered in New York. The SDC has a footprint of approximately 125 countries.

Under the direct supervision of the Head of Support Services, the Finance Specialist acts as an advisor to Senior Management on all aspects of financial management and operations. This includes strategic financial resources management, within UNOPs rules and regulations. S/he leads the financial management operation, ensuring financial integrity of SDC's programmes/ projects operations, consistent delivery of efficient and effective financial management services to the client office, primarily, Budget Preparation and Management; Cash Management and Treasury functions; and Control of Accounts and Payments. Leading and guiding the SDC Finance team, s/he fosters collaboration within the team, with programme/project staff and with other stakeholders with a client-oriented approach. The incumbent provides solutions to a wide spectrum of complex financial management issues, maintains oversight over the financial management of projects promotes a collaborative, client-oriented approach.

The incumbent of this position will be a UNOPS personnel and is under its full responsibility.

Functional Responsibilities

Under the direct supervision of the Head of Support Services, the Finance Specialist will be responsible for the following duties:

1. Implementation of operational and financial management strategies

Ensures the implementation of operational and financial management strategies, focusing on the achievement of the following results:

• Advice to senior management on strategic financial resources management
• Authoritative interpretation of requirements for handling transactions advice and guidance concerning UNOPS’ financial practices and rules.
• Operational efficiency of the managerial or accounting aspects of the areas managed.
• Continuous analysis and monitoring of the financial situation, presentation of forecasts for projects.
• Full compliance of financial activities, financial recording/reporting system and audit follow up with UN/UNOPS rules, regulations, policies and strategies and IPSAS standards.
• Implementation of the effective internal control, proper design and functioning of the financial resources management system.
• Proper management of the contributions management and accounting for contributions to ensure that funds due to UNOPS are properly identified, consistently and uniformly classified, recorded on a timely basis and received with sufficient supporting documentation.
• Performance of appropriate role in Enterprise system for transactions approvals and bank reconciliation.
• Approvals authority of pending disbursements (cheques, bank transfers, EFT) and bank reconciliations.
• Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions.
• Member of bank signatory panel.
• Proper planning, expenditure tracking and audit of financial resources, including extra-budgetary income in accordance with UNOPS rules and regulations
• Control of the workflows in the Finance Unit.
• Elaboration of the framework and conditions of contributions within the Business Unit’s resources mobilization efforts.
• Elaboration and implementation of cost saving and reduction strategies.
• Monitoring of financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions.
• Informs supervisors and other UNOPS colleagues at Headquarters of the results of the investigation when satisfactory answers are not obtained.

2. Budget management and organization of the cost-recovery system

Manages the project budgets and organizes an optimal cost-recovery system focusing on achievement of the following results:

• Financial resources management through planning, guiding, controlling of the resources in accordance with UNOPS rules and regulations.
• Preparation and monitoring of budgets of management projects.
• Establishment of the development projects’ budgets preparation/modification monitoring system, control of budgetary status versus authorized spending limits (ASL) and budgets delivery levels.
• Sending project budget to KK if authorized by the Senior Management (can be done only on the basis of signed documents and project budgets).
• Elaboration of proper mechanisms to eliminate deficiencies in budget management.
• Preparation of cost-recovery bills in Enterprise system for the services provided by UNOPS.

3. Control of office accounts

Ensures proper control of accounts focusing on achievement of the following results in compliance with IPSAS and UNOPS policies and procedures:

• Elaboration of the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Enterprise system; payrolls are duly prepared; MPOs, travel claims and other entitlements are duly processed, receipting of goods and services and establishment of accruals are properly done
• Timely accounting and reconciliation of all transactions, security for cash assets on site.
• Proper management of the contributions management business process and accounting for contributions to ensure that funds due to UNOPS are properly identified, consistently and uniformly classified, recorded on a timely basis and received with sufficient supporting documentation
• Manager level in Enterprise system.
• Control of accounts closure
• Approval of vendors in Enterprise system
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.
• Control of the Accounts Receivables for UNOPS projects and maintenance of the General Ledger.

4. Control of office accounts

Ensures proper office cash management focusing on achievement of the following results:

• Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
• Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNOPS staff at HQ on the results of the investigation when satisfactory answers are not obtained.
• Daily review of zero-balance account bank statements in Enterprise system to monitor imprest level; identification and record of contributions.
• Primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishments.
• Member of bank signatory panel.
• Timely and accurate approval of bank reconciliation, including documented review of exceptions.
• Initiation of bank transfers and deals, selecting bank transfers and deals for approval and settlement.
• Performing Paycycle manager role in Enterprise system
• Timely preparation of monthly cashflow forecast for use by Operations Manager. Liaison with UN Agencies to obtain estimate of their cash requirements.
• Cash disbursements made on sites.

5. Team Management

• Facilitate the engagement and provision of high quality results and services of the team supervised through effective recruitment, work planning, performance management, coaching, and promotion of learning and development.
• Provide oversight, ensuring compliance by team members with existing policies and best practices.

****6.** **Knowledge building and knowledge sharing****

• Organize, facilitate and/or deliver training and learning initiatives for personnel on finance related topics.
• Lead, approve and conduct initiatives on capacity development and knowledge building for Finance personnel, including network development, plans, learning plans and activities, Finance practice information and best practice bench-marking.
• Oversee team’s contributions to Finance knowledge networks and communities of practice including collaborative synthesis of lessons learnt and dissemination of best practices in human resources management.

• Guide team’s collection of feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

  Impact of Results

The effective and successful achievement of results by the Finance Specialist directly impact on the availability of UNOPS’ financial resources to effectively develop and implement the organization’s programmes and projects. It enhances the organization’s financial and programme performance, demonstrating UNOPS’ effective stewardship of donor and partner funds. These promote the credibility of the organization as an effective service provider in project services and management.

Education/Experience/Language requirements

********FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY

CANDIDATES WITH NO UNITED NATIONS OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY********

Education: - CPA or Advanced university degree (Master’s degree), preferably in Finance, Accounting, Business Management, Business Administration or related fields is required. - Two (2) additional years of relevant work experience, in combination with a relevant first level university (bachelor’s degree or equivalent), may substitute for the requirement of a Master’s degree.

Experience: Required: - Minimum of five years of professional-level experience in accounting with responsibility for project accounting and preparation of financial statements in an international organization in providing financial management services is required; - Demostrated experience in managing teams (in the application please clearly illustrate the activities where you have acquired this experience)

Desirable: (The following experience is optional. Candidates who do not have it are welcome to apply)

• Knowledge of UNOPS financial rules and regulations; working knowledge of ERP (particularly Agresso), experience with MS Office 2003/or newer versions, knowledge and experience with Google Suite applications (Docs, Slides and Sheets) and financial management, using electronic systems, environment and are desired.

Language: - Fluency in English (write, read, speak) is required. - Knowledge of another UN official language is desirable.

Contract type, level and duration

Contract type: Individual Contractor Agreement (ICA) Contract level: International Individual Contractor Agreement (I-ICA 2) Contract duration: Open-ended (renewable subject to funds availability and satisfactory performance)

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Additional Considerations

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background Information: Sustainable Development Cluster (SDC)

Based in New York, the Sustainable Development Cluster (SDC) supports diverse partners with their peacebuilding, humanitarian and development operations.

The SDC’s services include grants management, development and special initiatives support, and technology support to the UN and UN agencies.

The SDC is part of the New York Service Cluster that supports the United Nations Secretariat, as well as a broadening community of other New York-based United Nations organizations, bilateral and multilateral partners in the delivery of UNOPS mandate in project management, infrastructure management, and procurement management.