Finance Senior Officer

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UNOPS - United Nations Office for Project Services

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Application deadline 1 year ago: Thursday 18 Aug 2022 at 23:59 UTC

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Contract

This is a LICA Specialist-9 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 2 years of experience, depending on education. More about LICA Specialist-9 contracts.

Background Information - PSC

Peace and Security Cluster

The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. It is led by the Director, who has overall authority and accountability for the performance PSC on behalf of its clients. The Director is responsible for administering and providing oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.

Background Information - Job-specific

Background Information - Mali Programme

Mali is facing a problem of weapons and explosive hazard contamination because of protracted and recent armed conflicts. The presence of explosive remnants of war (ERW), improvised explosive devices (IED) and insecure stockpiles of weapons and ammunition (obsolete, abandoned or neglected), poses a serious threat to civilians as well as to United Nations and humanitarian personnel operating in the country.

UNMAS deployed to Mali in January 2013 to conduct an emergency assessment of the situation with regard to explosive threats. In July 2013, the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA) was established under Security Council resolution 2100 and is currently operating under Security Council Resolution 2584 (2021). In accordance with these mandates, the United Nations Mine Action Service (UNMAS) has engaged UNOPS PSC to implement a mine action programme in Mali to:

  • Improve the protection of civilians and facilitate humanitarian assistance;
  • Enhance national capacity to mitigate explosive threats and enable compliance with international treaty obligations;
  • Reduce the explosive threat to MINUSMA and United Nations personnel.

Functional Responsibilities

  1. Under the direct supervision of the Head of Support Services, the contractor will be entrusted with the following duties and responsibilities:

Summary of Key Functions:

  • Implementation of operational strategies

  • Budget preparation, monitoring and control

  • Reporting

  • Facilitation of knowledge building and knowledge sharing

1. Ensures implementation of operational strategies and adapts processes and procedures focusing on achievement of the following results: - Full compliance with the provisions of the UNOPS Financial Rules and Regulations, the Finance Manual and Finance and Budget Technical Instructions in all financial transactions, recording, reporting, etc.

  • Country Office business processes mapping and elaboration/establishment of internal Standard Operating Procedures in Finance in the Country Office, control of the workflow in the Finance unit.

  • Routinely monitoring of financial exception reports for unusual activities, transactions, and investigation of anomalies or unusual transactions.

  • Proper management of the contributions management and accounting for contributions to ensure that funds due to UNOPS are properly identified, consistently and uniformly classified, recorded on a timely basis and received with sufficient supporting documentation.

  • Operational efficiency of the managerial or accounting aspects of the areas managed.

2. Budget preparation, monitoring and control - Ensure that budgets are prepared in the right format with clearly written assumptions, within the required timeframe and with a high level of accuracy.

  • Coordination of the preparation of the field operating budget; review of budget submissions, regular analysis and reporting on the budget approvals and the delivery situation; monitoring of expenditures against budget allotments and reporting on variances

  • Coordination with the PSC finance counterpart and the portfolio manager to ensure compliance with UNOPS financial rules and regulations, financial policies and procedures and that project budgets and revisions are prepared in accordance with established procedures and budgetary guidelines of the funding agency; project budget re-phasing processed accurately and punctually

  • Identification of administrative budgetary requirements; guidance on guidelines for budget preparation, the format to be used in reflecting budget proposals and the procedures for submission to facilitate consolidation at the Country level, and ensure an optimal cost-recovery system is in place.

  • Review of budget proposals for reasonableness, consistency with the organizational goals and priorities.

  • Continuous monitoring of budgetary allocations and contact with clients to strengthen budget management and take corrective actions when required.

  • Maintenance of the UNOPS Project Budget formulation system, ensuring timely input and processing of data; proposals for update and change (with ICT unit) to ensure relevance of the system at all times in the financial management of projects and enhancement of financial reporting.

  • Establishment of the development projects’ budgets preparation/modification monitoring system, control of budgetary status versus authorized spending limits and budgets delivery levels.

  • Ensure full supporting documents are in place for all transactions (Payments, Journals, etc) under review.

    3. Reporting

  • Ensure compliance with UNOPS Financial Regulations and Rules, Organizational Directive (ODs) and Administrative instructions, financial procedures, systems, policies and the donor’s requirements.

  • Assist the Head of Support Services and the project teams in reviewing and consolidation of Periodical expenditure/financial reports.

  • Prepare the financial exception reports for unusual activities, transactions and investigation of any anomalies and advice necessary adjustments to the Program team.

  • Provide responses to audit queries and ensure compliance and timely implementation of all audit recommendations related to financial reports.

  • Ensure timely book closure and actively coordinate the Quarter & Year end UNOPS books closure activities with the program team.

  • Ensure timely and proper financial and grant closure process of completed projects and review donor reports prepared by the program team.

  • Archive the hard and soft copies of financial reporting documents in appropriate manner.

    4. Facilitation of knowledge building and knowledge sharing

  • Organization and conduct of training for the operations/ projects staff on Finance.

  • Synthesis of lessons learned and best practices in Finance.

  • Sound contributions to knowledge networks and communities of practice.

Education/Experience/Language requirements

a. Education: - Master’s Degree in Accounting, Financial Management, Treasury Management, Business Administration or other related field with 2 years of relevant experience is required OR; - Bachelor's degree in Accounting, Financial Management, Treasury Management, Business Administration or other related field with 4 of relevant experience may be accepted in lieu of a Master’s Degree.

b. Professional experience: Relevant experience is experience in Financial management or Financial reporting or Accounting.

  • Within relevant experience; 2 years of experience in the area of planning, budgeting and financial reporting in the public sector and/or development organizations is required.
  • Experience in Accounting software (Preferably ERP Systems) is an asset.
  • Ability to work with minimal supervision in a complex environment

c. Language - Fluent in English (read, write and speak) is required

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement (LICA) Contract level: Local ICA 9 (ICS 9) Contract duration: Ongoing ICA – Open-ended, subject to organizational requirements, availability of funds, and satisfactory performance

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

  • Qualified female candidates are strongly encouraged to apply.
  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity With over 5,000 UNOPS personnel and approximately 7,400 personnel recruited on behalf of our partners, spread across 80 countries, our workforce represents a range of nationalities and cultures. We promote a balanced and diverse labour force — a strength that helps us better understand and address our partners’ needs. We continually strive to improve our gender balance through initiatives and policies that encourage the recruitment of qualified female candidates.

Work life harmonization UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Added 1 year ago - Updated 1 year ago - Source: jobs.unops.org