Finance Senior Associate

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UNOPS - United Nations Office for Project Services

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Application deadline 2 years ago: Monday 31 Jan 2022 at 23:59 UTC

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Contract

This is a LICA-7 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 7 years of experience, depending on education. More about LICA-7 contracts.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development. UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background Information – Cambodia Multi-Country Office

UNOPS established its Cambodia Multi-Country Office (KHOH) in early 2013. Since then, KHOH has carried out a diverse set of projects/programs, such as a multi-donor funded project to support the Extraordinary Chambers in the Courts of Cambodia (also known as the Khmer Rouge Tribunal). Also, KHOH has been providing advisory services in the infrastructure sector to other development partners, such as the Government of the Russian Federation and KOICA, and procurement support and advisory services to different line ministries of the Royal Government of Cambodia.

UNOPS KHOH is also overseeing business activities and/or providing Support and Services to UNOPS operations in other countries, within the Greater Mekong Sub-Region such as Lao PDR and the Socialist Republic of Vietnam, as well as the Philippines, mainly focused on the infrastructure sector, but also encompassing good governance, trade facilitation and environmental issues.

In addition, KHOH is providing Support Services to the Malaria Programs and Regional Artemisinin Initiative (RAI) funded by the Global Fund to fight AIDS, Tuberculosis and Malaria (GFATM).

UNOPS KHOH is in the process of expanding its area of engagement in cooperation with different development partners, focusing mainly on a portfolio comprised of projects and programs in the infrastructure and environmental sectors, as well as continuing with the provision of transactional services (HR and Procurement services). For that, UNOPS is subsequently looking for qualified and committed experts that can contribute to fulfill our mandate in Greater Mekong Sub-Region and beyond.

Functional Responsibilities

Under the direct supervision of the functional supervisor who reports to the Head of Support Services, the Finance Senior Associate supervises and leads the support staff of the Finance Unit. The Finance Senior Associate works in close collaboration with the operations, programme and project teams in the office to resolve complex financial management and operational-related issues and information delivery.

  1. Administration and implementation of operational and financial management strategies
  2. Administration of budgets and effective cost recovery
  3. Accounting and administrative support
  4. Office cash management
  5. Team Management
  6. Facilitation of knowledge building and knowledge sharing

1. Administration and implementation of operational and financial management strategies Ensures administration and implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:

  • Full compliance with UN/UNOPS rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
  • Implementation of cost sharing and trust fund agreements, elaboration of conditions of contributions within the office resource mobilization efforts.
  • Implementation of cost saving and reduction strategies in consultations with office management.

    2. Administration of budgets and effective cost recovery Ensures administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:

  • Preparation and modifications of budgets for UNOPS projects, follow up with HQs on authorized spending limits) for projects.

  • Establishment of criteria for pro-ration of Agencies contributions to the common services account, preparation and modifications of the common services budget and follow up on timely recovery of payments.
  • Implementation of the control mechanism for projects through monitoring budgets preparation and modifications, budgetary status, maintenance of the General Ledger.
  • Presentation of thoroughly researched information for planning of financial resources of the office, reports containing analysis of the financial situation.
  • Timely preparation of cost-recovery bills in Enterprise System for the services provided by elaboration and implementation of the income tracking system and follow up on cost recovery.

    3. Accounting and administrative support Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:

  • Proper control of the supporting documents for payments, review of financial reports for projects.

  • Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Enterprise System; payrolls are duly prepared; travel claims, MPOs and other entitlements are duly processed.
  • Coordination and review of accounts closure
  • Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.
  • Maintenance of the Accounts Receivables for UNOPS projects and follow up with partners on contributions.
  • Timely VAT reimbursements/reconciliation.
  • Proper receipting of goods and services and establishment of accruals.

4. Office cash management Ensures proper cash management functioning focusing on achievement of the following results:

  • Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
  • Daily review of zero-balance account bank statements in Enterprise System to monitor imprest level; identification and recording of contributions.
  • Alternate to Finance Senior Officer as primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishment. May serve as member of bank signatory panel upon decision of Head of Office.
  • Timely and accurate preparation of bank reconciliations.
  • Selecting bank transfers and deals for approval and settlements.
  • Performing Pay cycle manager role in Enterprise System.
  • Timely preparation of monthly cash flow forecast for use by Finance Senior Officer. Liaison with UN Agencies to obtain estimate of their cash requirements.
  • Alternate as cashier for cash disbursements made on site.

5. Team Management - Facilitates the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development. - Provides oversight, ensuring compliance by team members with existing policies and best practices.

6. Knowledge building and knowledge sharing - Organize, facilitate and/or deliver training and learning initiatives for personnel on financial management - Provide sound contributions to knowledge networks and communities of practice by synthesizing of lessons learnt and dissemination of best practices in financial management. - Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education

  • Completion of secondary school is required.
  • First University Degree (Bachelor) or Advanced University Degree (Master) in Business Administration, Accounting, Finance or other related fields would be an asset but is not a requirement and may substitute for some of the required years of work experience,
  • Relevant certification in financial management or accounting a distinct advantage.

Experience

  • Minimum of 7 years of relevant working experience within the areas of finance, accounting, business administration or related field is required.
  • Knowledge of UNOPS financial rules and regulations is an advantage.
  • Working knowledge of ERP is desirable.
  • Experience in the usage of computers and office software packages (G Suite) and knowledge of spreadsheet is an asset.
  • Experience in handling web-based management systems is desirable.
  • Some experience in UN system organizations is desirable.

Languages

Fluency in written and oral English desired.

Contract type, level and duration

****THIS IS A LOCAL POSITION, SO ONLY CAMBODIA NATIONALS ARE ELIGIBLE TO APPLY. ALL OTHER APPLICANTS WILL BE REJECTED.**** - Contract type: Local Individual Contract Agreement (LICA) - Contract level: LICA 7 / ICS 7 - Contract duration: On-going and subject to organizational requirements, availability of funds, and satisfactory performance. - Duty station: Phnom Penh, Cambodia. Phnom Penh is a family duty station. - For more details about the ICA contractual modality, please follow this link:

https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Added 2 years ago - Updated 2 years ago - Source: jobs.unops.org