Finance Officer Ukraine (Ukrainian nationals ONLY)

Contract

This is a Professional contract (NRC) contract. More about Professional contract (NRC) contracts.

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

1. Role and responsibilities

The purpose of the officer position is day-to-day implementation of the support functions responsibilities. Use actions words such as ensure, implement or assist for the position relevant responsibilities.

Generic responsibilities

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.

1. Ensure adherence with NRC policies, tools, handbooks and guidelines
2. Implement delegated financial function portfolio according to plan of action as well as to Financial Handbook and other NRC policies including SOP’s
3. Prepare and develop status reports as required by management
4. Maintain the filling system for all financial and accounting documents and ensure filing of all financial documents according to NRC standards
5. Prepare monthly financial reports and send all relevant documents
6. Support project staff in financial matters.
7. Promote and share ideas for improvement of the support function

Specific responsibilities

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.

• Verify that vouchers and supporting documents meet NRC standards before payment. Be responsible for payments to Implementing Partners.
• Check Partnerships’ agreements on the negotiation stage and follow up during the Implementation stage
• Check Partner`s financial reports, ensure that all supporting documents meet NRC standards, clear and eligible.
• Conduct meetings with the Partners on the stage of negotiation, prepare presentations .Be on stand by for the support of new partners with trainings and be able to discover problems during implementation period in a timely manner.

• Ensure that all costs are timely booked into Agresso on a daily, weekly and monthly basis. Be responsible to write transactions numbers on the vouchers and label financial documents
• Prepare bank accounts reconciliations.
• Collaborate with the financial institutions to ensure that queries related to payments are timely resolved (return payments, under/over payments, contractors’ incorrect account details etc)
• Ensure implementing of the routine for securing supporting documentation in a digital format.
• Assist the Finance Coordinator (FC) and the Finance Manager (FM) in internal and external audits and preparing donor reports
• Verification of financial transactions per projects (payments to beneficiaries)
• Any other tasks that will be assigned by the FC.

2. Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

• Experience from working as a Finance Officer/Accountant in a humanitarian/recovery context
• Professional knowledge of auditing/accounting
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge of English, both written and verbal

Context/ Specific skills, knowledge and experience:

• Knowledge of the context in the areas NRC operates
• Fluency in Ukrainian both written and verbal
• Knowledge of legal tax base for the representation office
• Experience from working with local financial institutions and tax authorities
• Experience with start-up of humanitarian/recovery or related programmes is an asset
• Good computer skills in MS Office

2. Behavioral competencies

The following are essential for this position:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect
• Analyzing
• Working with people

We offer:

Type of contract: till 30.06.2023, contingent upon availability Salary/benefits: According to NRC salary scale, terms and conditions. Duty station: Kyiv

This position is for Ukrainian nationals only.

Closing date for this vacancy is 26/12/2022

Please note that we will contact only shortlisted candidates.

NRC retains the discretion to cancel the recruitment.

NRC might review applications before advert deadline, therefore interested candidates are encouraged to apply early.