FINANCE OFFICER-Bamenda, NWR

Finance & Economy

Job Description

SCOPE OF WORK:

Under direct supervision of Field Manager & technical support of the Finance Manager, the Finance officer responsible for the overall financial management of UNHCR grants. The position is mainly expected to coordinate with respective country office team on project implementation support, expenditure tracking and BVA analysis, follow up on payments, project allocation, donor report preparation, budget modification & monitoring. Involve in document verification, field payments & reconciliation, coordinate donor monitoring and audit. In addition, he/she will also be responsible for any other regular finance tasks and operational activities as assigned.

KEY RESPONSIBILITIES:

1- UNHCR project monitoring and compliance

Ensure donor, IRC and gov’t policies and procedures are effectively and efficiently applied to UNHCR projects throughout grant period.

Specific

• Ensure monthly transactions coded appropriately and backed up with sufficient documentation. Follow up UNHCR requirements adhered, and regular transactions reconciled regularly.

• Prepare adjustment transaction for wrong coding, ensure its approval and posting to the system every month before closing report shared with HQ.

• Review BVA report, flag issues notified, participate, and support the team on BVA cleaning activities.

• Involve actively on regular BVA meeting, project implementation & closing meeting. Follow up finance action points updated timely

• Ensures balance sheet items related with UNHCR grants followed up and liquidated timely.

• Review actual personnel expenditure and prepare updated staffing list for donor reporting.

• Follow up donor fund request and transfer regularly.

• Assets are tracked from SUN system and reconciled against SC report on quarterly bass and maintain file for this.

• Follow up donors reporting schedule and ensure timely report submission to HQ and the donor.

• Maintain current local gov’t requirements related to financial matters and ensure compliance with tax and other legal requirements.

• Review Grants spending and provide timely feedback to the budget holders for effective budget Management and donor compliance.

• Support in operation cost spending plan and compiled with program projection for timely upload to UNHCR grants online BVA.

• Grant monitoring maintained through review of budget utilization and participate on budget revisions.

• Field finance staff are aware of grants & compliance related issues.

• Updated grant box files are maintained and for easy reference.

• Support finance manager in preparing Operating budget and regular reforecast reports

2- Transaction recording and reconciliation

Ensures payment related documents approved appropriately, monthly field books maintained, reconciled, and reported on time, full documentation maintained and shared to relevant finance team.

Specific

• Record & reconcile bank & cash books following IRC policy and procedure and submit to relevant team for further review and posting.

• Responsible for processing payments for bank and cash transactions. Coordinate field payments effected timely and follow up cash and cash in office payments follow IRC policy.

• Coordinates with banks and financial institutions regarding project activities.

• Ensures completeness of payment documents in accordance with IRC and donor policies and procedures.

• Ensures that internal control procedures are followed for approval, recording, disbursements, receipts and transfers.

• Performs cash counts according to IRC policy and schedule. Ensure Safe management procedure strictly adhered in the field office.

• Monitors cash usage and requirements and notifies Finance Manager of possible unusual activity.

• Assists the senior finance team members in scheduling regular field visits for financial review and monitoring of activities. Ensure gaps, compliance issues and support required communicated clearly.

• Participates in and reviews monthly/annual physical inventory verifications.

• Assists in closing monthly accounts to coordination office

• Perform staff performance review as required.

• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.

3- Risk management and Audit

Support on internal & external audit verification and corrective actions plan followed up as required. Ensure the IRC, donor and gov’t rules and regulations applied in the day-to-day activities.

Specific

• Act as a focal person for UNHCR regular verifications

• Follow up on UNHCR monitoring visits recommendations implemented according to corrective action plan

• Support for any other audits and assessments by providing required documents and reports

• Responsible to implement IRC, donor & government policies in the field and implement corrective action plans consistently

4- Other Responsibilities:

• Perform staff performance review as required.

• Support in Month-end Activities

• Contribute to the overall proper functioning of the Finance department by taking on any other duties assigned by supervisor.

Qualifications

REQUIRMENTS:

Education:

o Master degree or Bachelors’ degree in Accounting, Business Administration, Commerce or Finance

Experience:

o Minimum 3 year of relevant experience in finance

o UNHCR projects experience

o Proven and progress if experience in financial management of different donors in NGO setting.

Skills and Abilities:

o Fluent in either spoken and written French and good working knowledge of English or vice versa

o Motivated, positive individual who excels at taking initiative and able to motivate team members to produce results under pressure.

o Proactive to seek to identify and communicate potential problems and propose solutions to the level of management appropriate to effect solutions.

o Ability to work as part of a team as well as to work autonomously when required.

o Ability to use computer and Microsoft applications specially good knowledge of excel

o Committed to staff training and development

o Strong commitment to IRC’s vision, mission, and core values.

Mode of Application:

Interested candidates should submit their application in any of our office located either in Buea at Camp-Sic Bokwango Road or in Bamenda at Up Station Governors Street or can as well apply online through the organization's Website. Latest by the 17th March 2022 at 5pm

Application File must consists Of:

- Application or Cover letter

- Updated CV

- Relevant Academic Credentials

- Previous work attestations

- NIC

WORKING ENVIRONMENT: Security in the Far North of Cameroon (Maroua & Kousseri) is level III (orange), in the South West and North West it is level IV (red) and in Yaoundé it is II (yellow) and the IRC has a curfew in place in all field sites.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation. Female candidates are strongly encouraged to apply

Apply now

Added 2 years ago - Updated 1 year ago - Source: rescue.org