Finance Officer

Contract

This is a DRC - National contract. More about DRC - National contracts.

About DRC The Danish Refugee Council (DRC) is a humanitarian, non-governmental and non-profit organization, founded in 1956, that works in more than 35 countries around the world. DRC is one of the largest protection actors in Kenya, actively coordinating and advocating for improving the protective environment for refugees and host communities. DRC implements Protection monitoring, Child Protection and GBV prevention and response programmes in its areas of operation to address protection issues faced by displaced and non-displaced at-risk groups and individuals. The programme also aims to identify and build synergies with DRC´s Economic Recovery sector to facilitate durable solutions and Humanitarian Disarmament & Peace Building activities to enhance to respond to the needs of communities affected by acute crisis as well as those in protracted displacement situations.

Overall purpose of the role: The Finance Officer will facilitate the efficient and effective financial management of the DRC operations for the Mandera programmes. The Finance Officer will ensure compliance with all DRC finance and grant compliance matters in close collaboration and guidance from the Base Manager and the Team Leader- Finance and Administration. The holder of the position will be responsible for budgeting, financial planning, reporting and be an audit focal point at field level, for smooth functioning of the finance docket, as well as assuring linkages with other departments and countrywide. S/He will also be responsible for monthly reconciliation, cash book closing and cash projection for the programme for a smooth functioning of finance operations..

Duties & Responsibilities: Transfers and payments

• Ensure all payments are made timely and in accordance with existing DRC procedures.
• Ensure all payments meet the requirements of law and engage with authorities, tax advisors or other stakeholders to ensure tax requirements are met accordingly.
• Ensure that payment documents comply with DRC’s internal financial procedure and donor regulations.
• Ensure timely request of funds from DRC Country office to Mandera field office for operational needs.

Accounting:

• Ensure all expenses enter the DRC Dynamics in time and be of highest quality.
• Ensure to update cashbooks on a daily basis to reflect the actual status of existing cash count and bank balances in all currencies.
• Ensure all bank account statements are reconciled.
• Ensure proper filing system for financial documents.

Budget control, planning and reporting:

• Liaise with Mandera Base Manager for regular budget monitoring.
• Assist Mandera Base Manager, DRC Finance Manager, Project Manager as well as other technical leads to prepare, review and use budget control tools for regular budget follow up including forecasts to ensure accuracy and in line with organizational set guidelines.
• Maintain the Master Budget of the Mandera field office in liaison with the Project Manager.
• Liaise with the SDACKED Project Manager on the consortium’s financial management and reporting.
• Assist in the preparation of donor financial reports.
• Support in the development of new proposals with financial information for budgeting.
• Correctly use DRC Dynamics functionalities in the area of concern.
• Liaise with the Administration staff in updating the assets register of the Mandera field office.
• Ensure review of financial documents to arrest any exposure and manage financial and fraud risks within the Mandera field office assigned projects in accordance to DRC’s relevant policies.

Experience and technical competencies:

• A Bachelor’s degree in Finance/Accounting or Business Administration from a recognized university with CPA qualifications or any other accounting qualification.
• 4 years’ experience in working in international NGOs.
• Demonstratable experience with robust ERP (enterprise resource planning) systems; preferably Microsoft Dynamics 365.
• Experience with audit.
• Proven ability to prioritize tasks and meet deadlines.
• Stable and robust character and a good team-player.
• Ability to work in a busy office, demanding high levels of concentration to ensure accuracy.
• Ability to observe and maintain client confidentiality.
• Proven commitment to accountability practices.

Language:

• Fluent in English and Swahili, plus proficiency in local languages spoken in the project area.

Key stakeholders: Internal & External

• Project partners.
• DRC senior management team.
• Technical teams.
• National government agencies.
• Donors.
• County government authorities.
• Community leaders.

About you: In this position, you are expected to demonstrate DRC’s five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Conditions

• Contract: One-year contract with possibility of extension, subject to funding and performance. Salary and other conditions are offered in accordance with DRC’s Terms of Employment.
• Availability: July 2024
• Duty station: Mandera base office, Mandera

Application and CV: Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered. DRC only accepts applications sent via our online-application form on www.drc.ngo under Vacancies. Please remember to upload both a letter of application and your CV and do not attach any written recommendations. Please submit your application and CV in English no later than 28th June 2024

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, Female candidates and those from minority groups are strongly encouraged to apply.

Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status or other protected characteristics. DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process. Visit drc.ngo to read more about what we do to secure robust safeguarding mechanisms. If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.