Finance Officer

The Organization We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:

· No child dies from preventable causes before their 5th birthday · All children learn from a quality basic education and that, · Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information: Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

TITLE: Finance Officer

TEAM/PROGRAMME: Finance/ Support

LOCATION: Sittwe, Rakhine State

Number of Position: 1

GRADE: NAT-4

CONTRACT LENGTH: Fixed Term

CHILD SAFEGUARDING:

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the vetting process staff.

ROLE PURPOSE:

Manage the Financial tasks in assigned Save The Children Office in collaboration with the Head of Office and she / he will be supported technical by Finance Coordinator. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE:

Reports to: Finance Coordinatoor

Staff reporting to this post: Finance Assistant

Budget Responsibilities: No financial approval

Role Dimensions: No regular contract

KEY AREAS OF ACCOUNTABILITY :

• Make various payments as per the authorization and approval of budget holders (BHs) and delegated BHs and in accordance with Save the Children’s Scheme of Delegation and financial management policy.
• Ensure transparent method for cash transition and conducting cash counts with senior field staff and reconciliation on a weekly and/or random basis for all cash by developing an appropriate timetable.
• Ensure the cash in hand is balanced at all time by using manual cash books and to maintain about 2 week expenditure of following month at the end of the month as required by Field Office implementation forecast.
• Liaise with area offices and Yangon finance staff regarding all relevant financial compliance issues.
• Capacity Building of field budget holders and project officers in term of financial control and compliance and budget management etc as required.
• Ensure timely and accurate preparation of cash transfer requests from Yangon Head Office based upon the appropriate cash requirement forecasting of field office.
• Ensure that all collections and payments are done against serially pre-numbered cash receipts and cash payment vouchers.
• Ensure conformity with Essential Standards and requirements set up in Agresso FMS for additional relevant guidance in float management and controls, including issuing, reconciling and recording.
• Completely fill in the relevant SCI payment/receipt vouchers for all transactions ensuring accurate description, coding, and enclosing relevant required supporting documents.
• Carry out the regular financial data entry into the cash and petty cash offline excel spreadsheets based on approved payment vouchers.
• Ensure that all financial transactions are coded appropriately as required under the Agresso accounting system. Liaise and consult with Budget Holders, area finance staff and Yangon Finance and Awards Management Departments as needed.
• Undertake month-end procedures in compliance with financial requirements and ensure timely submission of the full financial document to regional and Yangon finance team.
• Make recommendations where necessary for the improvement of existing financial systems/controls, as well as request for support from Yangon for additional guidance, training, and advice on improvement wherever the need is seen.
• Organizing filling system in accordance with the required standards to ensure clear logical audit trail.
• Take regular backup of the office financial data to make the appropriate records.
• With the support of Yangon Finance team facilitate the process of internal and external audit providing necessary financial documents and other information.
• Support Program Manager budget monitoring and monthly forecast submission.

Others:

• Typing reports and daily correspondence
• Perform any other relevant duties related to finance assigned by the supervisor
• If FO is vacant in area office under the Rakhine Region, Finance Officer will temporary be assigned in vacant area office
• Comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies
• Carry out the responsibilities of the role in a way which reflects Save the Children's commitment to safeguarding children in accordance the Child Protection Policy.

BEHAVIOURS (Values in Practice)

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity
• Always acts in the best interests of children

QUALIFICATIONS

• Bachelor Degree in relevant financial management field. Professional qualification in
• Accounting.

EXPERIENCE AND SKILLS

Essential

Desireable

• Strong computer skills, especially ain Accounting packages sush as microsoft Excel
• Experience of working in a busy NGO environment

Skills and Experience:

• At least 3 years experience in related field

Education:

• Bachelor Degree (3 years + education post secondary school). May be undertaking a professional qualification like a B.Com or equivalent certification

Communication and Technical Skills

• Excellent English communication skills, both written and verbal
• Excellent personal organisational skills, including time management, and ability to meet deadlines and work under pressure
• Willingness to travel to field offices and work in difficult environment according to travel requirements

Management:

• Good Significant people management skills/experience and proven ability to create an environment which encourages team-working and motivates a team across various geographical areas.

General:

• Ability to work collaboratively with colleagues across the organisation developing effective working relationships to deliver outstanding results for children
• Commitment to and understanding of Save the Children’s aims, values and principles.
• Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All staff has an obligation and a responsibility to:

• Ensure they fully understand the provisions of the Child Safeguarding Policy, the Code of Conduct and Local/Country Procedures.
• Conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives – which includes reporting suspicions of child abuse.
• Ensure the way they are carrying out their work is not putting children at risk (or further risk) – this means constantly scrutinizing their work through a child safeguarding lens and talking to children about possible design/implementation “flaws”.
• Promote the message of child safeguarding to colleagues in other organizations and government ministries, children in their own and beneficiary families, and community members in general.
• Be vigilant about observing possible child abuse/harm in their personal and professional lives.

All managers have the above responsibilities as well as ensuring

• Their staff are doing the above.
• That child safeguarding is integrated and given a “voice” in all management processes including recruitment, induction, performance management, team meetings, annual planning processes, field level monitoring, etc.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.