Finance Officer

ROLE PURPOSE:

To ensure that the record-keeping for the East Area Office is undertaken rationally, safely and effectively and that all financial plans, budgets, contracts, agreements and records are kept up to date and secured for access by authorized personnel only.

CHILD SAFEGUARDING: Level 3: the responsibilities of the post may require the post holder to have limited contact with or access to children or young people.

SCOPE OF ROLE:

*Reports to***:** Finance Coordinator

*Staff directly reporting to this post***:** N/A

KEY AREAS OF ACCOUNTABILITY:

Financial Accounting, Reporting, and Control

• Assists in reviewing and verifying payments and financial reports from Partner Organizations, and ensures that the supporting documentation complies with Save the Children’s policies, practices, and procedures.
• Responsible to verify Source to Pay payments and reconciliations and ensures issuance of payments is processed.
• Responsible to work with Save the Children’s Centre Accounts Payable department, to ensure payments are processed.
• Ensures effective business partnering with HR to ensure all NSSF and Income tax payments are settled on a timely manner, are reconciled, and archived properly.
• Ensures Save the Children’s banking relationship is working well, and ensuring quality business partnering with the banks
• Prepares monthly bank reconciliations
• Responsible to act as the finance focal point for warehouse physical count and reconciliation
• Assists in financial reconciliations of financial assets, inventory, Good-in-kind, and stock reconciliations
• Assists with the business partnering with the HR team, assisting in Annual Leave reconciliations and reports are performed and submitted in a timely manner, and reconciled between Oracle and Agresso.
• Assists with the business partner with the supply chain team and assists that stock reconciliations and reports are performed and submitted in a timely manner, and reconciled between TIM and Agresso.
• Responsible for verifying and monitoring petty cash payments, and ensuring that they are in compliance with internal policies and procedures
• Responsible for Agresso bookkeeping and accruals
• Responsible for petty cash replenishments for East Area Office.
• Responsible in replenishing Save the Children’s bank accounts, based on need, and ensuring that funds are available for carrying out project activities
• Prepares adjusting entries on Agresso, and ensures that they are in compliance with Save the Children’s internal policies and procedures.
• Assists in preparing accurate monthly cash forecasts, to be submitted to the Regional Office; work with budget holders to estimate funds request on a timely basis to ensure resources are in place for carrying project activities
• Prepares supplier statement of accounts, and ensures that they are reconciled with Save the Children’s suppliers and Agresso reports
• Finance focal point to staff for: effort reporting, and Source-to-Pay enquiries
• Assists the Finance Coordinator with control reports, such as external audits, donor verification visits. Assists with all auditors’ requirements and findings, and recommends resolutions or action plans.
• Assists the Finance Coordinator with donor verification visits, and providing the donors and auditors with all requested documentation.

QUALIFICATIONS

• Bachelor Degree in Accounting, Finance or Business Management
• Fluency in written and spoken Arabic and English.

EXPERIENCE

• At least 2 years NGO Finance related experience
• Prior experience with donors’ requirements and Audit is an asset.
• Able to work within a team.
• Availability for internal travel and little external travel.
• Organized with good in time management, and respect deadlines.
• Trustworthy.
• Analytical skills and accuracy.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.