Finance Officer

Work Arrangement:

Job Description

Job Overview/Summary: The Finance Officer in Tunis Office assist the Finance Manager performs the day-to-day finance operations in Tunis as well as for the Libya CP. Works under the supervision of the FM to maintain and oversight the accounting operations to ensure that all finance operations in Tunis are performed in accordance with IRC and donors regulations and procedures. Major Responsibilities: Specific duties Assist in the implementation of Finance policies, procedures, and systems. Cash custodian in Tunis office Reserve/prepare cash vouchers for Cash payments, share checks distribution plan with Supply chainon weekly basis. Follow up on suppliers’ invoices to be captured in system (ERP Integra) Maintain an updated record of supplier invoices. Following up on pending checks to be delivered to Vendors/Beneficiaries/Staff. Ensure accuracy of the data entry responsibilities as assigned. Issuing Invoice journals on ERP system” Integra” and submitting for approval Update the cash and bank spread sheets on daily basis. Maintain the filing system of all finance records, make it available for internal / external audit review, and trace all documents (PRs, payments, checks, and service requests), Copying and scanning of documents as required. Scanning required documents for the intercompany charges. Keep up to date records for staff program advances, to be reported to the FM. Maintain Payment register for all payments received and payments returned, to make sure that there is no long outstanding payment as well as payments are not missed/lost in process. Focal person for All payments sent/received to/from Libya and to ensure that Libya process payments within given time. Custodian of Check books, (preparation) and Issuance of Checks. Printing checks and makes sure accuracy of the checks details to minimize the voided checks. Following up on staff advances to be cleared before the month ends. Maintain accruals received from field offices and make sure payments are processed timely. Ensure Libya payroll bank transfers are processed timely and conducting the follow up needed with the banks. Proceed with Libyan payroll reconciliation and raise non reconciled items to the supervisor. Support the team on Month closing process. Work with the team on cost allocation Jvs Preparing the prepaid amortization Jvs Assist the FM with issues and provide documentation as required by our Banks in Tunis Assist the FM of data entry and setup payments on the internet banking for final review and approval. Other support finance task as assigned by the supervisor

Qualifications

Job Requirements:

Education: ●Bachelor’s degree in finance, Accounting or Advance Diploma in Accounting from recognized College/Institution

Work Experience: ●Minimum of Three years of finance or accounting experience ●Computer literate with significant experience in MS. Office, accounting package knowledge (SUN system) will be an added advantage. ●Previous experience with International NGOs and/or USAID projects is highly desirable ●The candidate should be mature, with stable personality and ability to maintain confidentiality

Demonstrated Skills and Competencies: ●Effective communication skills, both written and verbal ●Excellent skill with MS specially Excel. is highly desirable ●Ability to prioritize among multiple tasks and make decisions Language Skills: ●Fluency in Arabic. Good English and French, written and spoken, required. __________________________________________________________________________________________________ The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.