Finance Manager - Financial Planning & Analysis

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Application deadline 14 days ago: Friday 10 May 2024 at 18:30 UTC

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The Organization We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:

· No child dies from preventable causes before their 5th birthday · All children learn from a quality basic education and that, · Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information: Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

JOB TITLE: Finance Manager – Financial Planning & Analysis TEAM/Finance:

Finance LOCATION: Kabul Country Office

Afghanistan

GRADE: TBD POST TYPE: Regular

CHILD SAFEGUARDING: Level 2: either the post holder will have access to personal data about children and/or young people as part of their work; or the post holder will be working in a 'regulated' position (accountant, barrister, solicitor, legal executive); therefore, a police check will be required {at 'standard' level in the UK or equivalent in other countries).

ROLE PURPOSE: As a member of the country office finance team, the Finance Manager Budgeting & Reporting, provides support to Afghanistan Country Office (AFCO) by preparing budgets for the proposals, amendments, cost/no-cost extensions and preparation of donor financial reports. S/he is also responsible for Save the Children’s (SC) internal budgeting mechanism of annual Master Budget and its' reforecasts.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly. SCOPE OF ROLE:

Reports to: Sr Finance Manager

Staff reporting to this post: None.

Role Dimensions: AFCO has a current annual portfolio of more than USD 60 million, with about more than 35 active awards in each month and about three proposals submitted to various SC Members and donors. AFCO implements programs in Afghanistan via seven sub-offices in the provinces, plus a program and the country office in Kabul. The Finance Manager, Budgeting & Reporting ensures efficient and effective use of the CO financial resources through accurate budgeting and forecasting for all the awards and internal processes and providing timely and accurate financial analysis and reports to support the CO SMT, budget-holders, and relevant SCI offices in management of AFCO programs. KEY AREAS OF ACCOUNTABILITY:

1. Develop annual budget and (re)forecasts (20% FT LOE) a. Support the Sr FM in timely preparation and submission of master budget to FD for review. b. Training of Budget holders in Budget Management to ensure correct phasing for the forecasting process. c. Maintain the CAM calculator and shared cost to prepare new proposal budget. d. Facilitate verification of salary information between the HR and Finance (payroll) e. Ensure timely phasing of budgets by the respective finance focal persons. g. Work with awards team to ascertain pipeline information for the forecasting process. f. Work with Budget Holders to have a correct and accurate staff list for each SOF for the preparation of master budget and staff gap analysis. g. Ensure monthly BVA is sent to Budget holders and review for any issues of over and under spend

  1. Development of proposal budgets/Create DEA’s and Phased Budgets (25% FT LOE) a. Actively engage with the Technical Advisors, Budget Holders, and Awards Team, in preparing the donor proposal budget b. Lead on the proposal budgets, amendments, modifications, cost/no-cost extensions to ensure respective finance focal persons adhere to timelines. c. Ensure the proposal budget is submitted to Sr Finance Manager and Finance Director for review and approval at least one day before submission to the Awards Team. d. Ensure relevant Non-Thematic Costs and Staff salary gaps as per the staff gap analysis are incorporated into the proposal budgets. e. Ensure accurate and up-to-date CAM calculators are in place. F. Ensure timely creation of DEAs by the relevant finance focal persons. g. Ensure accurate and timely phasing of budgets for each SoF with the Budget Holder by the relevant finance focal persons.

  2. Member I Donor /Internal Reporting: (20% FT LOE) a. Maintain the Donor / member reporting calendar. b. Ensure financial reports are accurately prepared and reconciled by the finance focal persons and submitted on time. c. Ensure that any issues identified by auditors are followed up and actions taken accordingly. d. Prepare Monthly offline BVA for impact fund and NAF and follow up with any issues identified that need to be recharged. e. Ensure all finance focal persons attend AIR meetings and follow up with all issues raised. f. Ensure all ministry of economy reports are prepared by the respective finance person, reviewed, and submitted on time.

  3. Point person for HPO Initiatives: (15% FT LOE) a. Coordinate with HR, FC&C, and Awards departments for effective and efficient running of ER/CAM/Premise, leave accrual etc. b. Conduct test runs and trainings for master trainers c. To act as communication person between CO and key stakeholders at regional and center for existing and upcoming HPO Initiatives

  4. Staff Costs and ODC Budgets (15% FT LOE) a. Prepare monthly indicative employee-wise SoF-wise budget sheet in coordination with the reporting team. b. Ensure monthly staff salary allocation is prepared as per budget availability and shared. c. Ensure Missing time sheet is recharged to the respective awards. d. Ensure leave accrual is posted on monthly basis and reconciled. e. Updating of the staff gap analysis on monthly basis to ascertain the gap and or surplus.

  5. Training (15% FT LOE) a. Support Budget Holder, Finance and field staff with the information and training as needed b. Facilitate budget management training in CO. c. Carry out regular visits to SO and project sites d. Ensure key donors compliance checklist are available, provide orientation to BH and follow up implementation

  6. Others – Under the direction of the supervisor (10% FT LOE) a. Facilitate audit, and financial reviews, and ensure that audit recommendations are implemented as per donor rules and regulations. b. Prepare analysis reports as and when required to do so. c. Support to develop, implement and review organizational funding scenario, d. Participate in internal and external meetings and report on grants management issues. e. Contribute to country strategy and operational planning and reporting. f. Ready to respond to any natural disaster or emergency anywhere in Afghanistan. g. Perform other Related Responsibilities as assigned by supervisor. SKILLS AND BEHAVIOURS Accountability: • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values. • Holds the team and partners accountable to deliver on their responsibilities, giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition: • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same. • Widely shares their personal vision for Save the Children, engages and motivates others. • Future orientated, thinks strategically.

Collaboration: • Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters. • Values diversity sees it as a source of competitive strength. • Approachable, good listener, easy to talk to.

Creativity: • Develops and encourages new and innovative solutions. • Willing to take disciplined risks.

Integrity: • Honest, encourages openness and transparency.

QUALIFICATIONS AND EXPERIENCE:

• Recommended 7 years managerial level experience in a corporate or an NGO • Master’s I 10 - 15 years of education in related field, plus certification from an accounting body like CA, ACCA, CPA, ICMA etc. • Excellent analytical skills-the ability to analyze complex financial data and design and produce effective management information • Excellent experience of budgeting and budget management • Excellent experience of computerized accounts packages, Excel, PowerPoint and Word • Strong communication and interpersonal skills • Ability to manage a complex and diverse workload and to work to tight deadlines • Willingness and ability to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies • Understanding of Save the Children's vision and mission and a commitment to its values • Written and verbal fluency in English

Equal Opportunities The post holder is required to carry out the duties in accordance with the Save the Children International (SCI) Equal Opportunities and Diversity policies and procedures.

Health and Safety The post holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Additional job responsibilities The job duties and responsibilities as set out above are not exhaustive and the Post holder may be required to carry out additional duties within reasonableness of their level of skills and experience

Added 1 month ago - Updated 14 days ago - Source: savethechildren.net