Finance Manager

Contract

This is a DRC - Expatriate or National contract. More about DRC - Expatriate or National contracts.

The DRC/DDG Somalia Programme is the largest programmes in East Africa region. DRC/DDG is among the INGOs with the largest presence in Somalia, with country-wide programmes implemented through six main sub offices in Somaliland, Puntland, Hiraan Region, Gedo Region, Bay Region and Banadir Region

Overall purpose of the role: Under the supervision of the Head of Support Service (HoSS), the Finance Manager will ensure that all financial functions in the DRC/DDG Somalia Country programme including accounting, payments and banking, payroll, budgeting, financial reporting and grant financial management and compliance are adhered effectively and in a timely manner. The Finance Manager ensures compliance with donor regulations as well as DRC/DDG’s internal policies and procedures and provides support to the program management teams as required.

Responsibilities

Accounting / Finance

• As a super user for DRC Dynamics, oversee the finance functionalities in DRC Dynamics and update all staff on new developments.
• Oversee and manage daily accounting and finance functions including the timely recording of transactions, cash management, banking, payroll, receivables, payables and timely updating in DRC Dynamics
• Maintain banking relations and plan/monitor country cash flow requirements to ensure the smooth implementation of DRC/DDG programs.
• With the support of Country Finance staff monitor regularly the petty cash floats in area offices and ensure adequate cash is in hand to support the program requirements.
• Plan and maintain oversight of co-funding requirements and share overview with HoSS on quarterly basis.
• Coordinate with country Finance staff to organize & submit Finance supporting documents (Scanned and hard copies) in relevant archives (One drive/Share point etc.,) according to DRC/DDG Somalia/RO/HQ requirements.
• Coordinate with Finance/HR staff to ensure timely payment of staff salaries.
• Roll out of new DRC Dynamics functionalities to all DRC Somalia staff as required
• To monitor cash flow and liquidity of the DRC/DDG country program and to ensure adequate funds are available in Area bank accounts.

Reporting

• To prepare donor financial reports for RO/HQ review and ensure timely submission to the donors, ensuring quality of the reports.
• Provide monthly management reports which will include expenditures by project, sub grantee or Partners’ reporting and other financial information, in a timely and accurate manner and any other report as requested by DRC/DDG Country Director, Head of Support Service, Regional Office, HQ etc.,
• Review and monitor partners’ financial reporting and compliance. Provide additional technical assistance to partners as necessary to maintain high standards of compliance.

Budget, Financial Management and Control

• Ensure that financial related information is accurate and is well maintained. This includes an overall planning, budget and control of expenditures for shared operational costs, but also coordination of budgeting and expenditure related to programme implementation.
• Implement relevant financial control tools within the country programme.
• Develop budgets for new project proposals and budget revision in collaboration with the AM and Program Managers.
• Preparation and coding of new budgets and updating the DRC Dynamics.
• Update (Monthly) Master budgets in collaboration with the Area Manager.
• Implement grant budgeting and forecasting systems for all DRC/DDG projects with the assistance of Area Manager/Program Managers and relevant team members.

Others

• Support & supervises, audits (in-country, external), coordinate with area offices/RO/HQ to compile documents required by the auditors. If required coordinate with the auditors (based on request of the RO Compliant Specialist) on audit process.
• With support of Country Finance staff, assess the needs and identify issues/gaps in Area Finance office/staff and prioritize timely practical actions to respond to particular financial issues.
• Develop technical skills of finance staff through on-job technical advice/trainings.
• With support of Country Finance Coordinators/Specialists, perform regular internal Finance audits (As per DRC/DDG Operations Handbook) and reviews as required to ensure compliance with DRC-DDG and donor requirements. Audits to be conducted on quarterly basis for all area/field offices and reports submitted to Head of Finance.
• Monitor systems for financial operations in the main programme offices and in field offices in accordance with the DRC/DDG Operations handbook, Field Finance Manual and donor regulations, including systems for cash flow management, budgeting, consolidation of accounting information, internal controls, financial reporting & financial record­keeping.
• Provide Technical support to Area Finance Coordinators/Officers and other program staff as and when required as “Technical Focal Point” for Finance department.
• Ensure Procurement policies/guidelines are followed in Finance routine work including payments documentation.
• Report to the Head of Support Service of any irregularities that occur within the DRC/DDG office, staff compound and sites on DRC/DDG/Donor policy and procedures.
• Follow up on new procedures and guidelines designated in circulars from Country Director/Head of Support Service/Regional Office and HQ.
• Support Head of Support Service to identify the gaps in Finance policies to Develop local office policies and procedures and provide training for all issues related to local financial matters.

Local Tax management

• Coordinate with Country/Area Finance, HR/Admin staff and/or with NGO Liaison bodies to obtain relevant local tax laws/requirements and ensure DRC/DDG is in compliance with same. This includes obtaining tax exemptions (i.e. Value Added Tax [VAT]) letters on yearly basis.
• Coordinate with HR department to ensure all taxes related to staff salaries are paid on timely manner to the relevant departments. This included taxes for Expatriate salaries, where applicable.
• Coordinate with the Procurement and Logistics department to ensure the relevant taxes (if applicable) are indicated in all supplier documentation and paid to the relevant departments on timely manner.
• Keep the HoSS and Head of HR/Admin informed of the latest developments on tax issues.

In this position, you are expected to demonstrate each of DRC’ five core competencies: • Striving for excellence: You focus on reaching results through the Regional team both to position DRC and ensure excellence in all deliverables. • Collaborating: You lead regional initiatives and processes by involving relevant parties and encouraging feedback. • Taking the lead: You take ownership and initiative while aiming for innovation. • Communicating: You listen to other stakeholders and staff; and you communicate concisely and persuasively. • Demonstrating integrity: You act in line with DRC’s vision and values.

About you To be successful in this role we expect the following experience and technical competencies:

• At least 8 years’ experience working with NGOs or other international agencies.
• University degree in Finance/Accounting/Commerce/Business Administration
• Previous DRC/DDG experience advantageous
• Hands-on experience/skills in MS Excel (experience in working with formulas) & ERP Systems (ie: Microsoft Dynamics)
• Experience in preparation of Donor budget and reporting for Danida/SIDA/USAID/EU/UN/DFID donors.
• Strong information technology skills.
• Fluent in written and spoken English.
• Excellent interpersonal and teamwork skills, working with different groups and nationalities.
• Good management skills.
• Ability to prepare training modules on accounting management and conduct trainings to Finance and Non-Finance staff.

Desirable:

• Excellent people and team management skills, able to hold to account, build and motivate people and teams effectively
• Strong initiative and self-motivated, with a strong commitment to teamwork and humanitarian principles.
• Ability to multi-task and cope with competing demands under tight deadlines.
• Identify priority activities and assignments, adjust priorities as required.
• Experience of leading the implementation of operational improvements and the persistence to achieve change in a challenging environment.
• Ability to operate and think strategically, coupled with proven analytical skills and the use of these to problem solve and make firm decisions.
• Aptitude and openness to change, with an ability to lead change management

We offer

Duration: 1 Year renewable subject to Performance and Funding.

Contract: Salary and conditions in accordance with the Danish Refugee Council’s Terms of Employment Band Manager F1

Start Date: 1st March 2022

Duty Station: Mogadishu with frequent travel in field offices in Somalia

Reporting: This position reports to Head of Support Services.

Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html). All DRC staff must be committed to the Red Cross Code of Conduct, as well as the Core Humanitarian Standards.

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.

Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status or other protected characteristics.

Applications Applicants must send a cover letter (max 1 page) and an updated CV (max 3 pages) in English. Cover letter should outline your personal motivation for applying and your key qualifications for the position. Apply online on our page www.drc.ngo/about-us/careers/vacancies

Applications sent by email will not be considered.

Closing date for applications: 1st January 2022 COB

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport