Finance Manager

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DRC - Danish Refugee Council

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Application deadline 2 years ago: Friday 19 Nov 2021 at 23:59 UTC

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Contract

This is a DRC - Expatriate contract. More about DRC - Expatriate contracts.

Duty Station: Sittwe Office, Rakhine State of Myanmar

Report to : Support Services Manager

Direct Report: Finance Team

Overall purpose of the role:

The Finance Manager will be responsible for the area focus and ensures compliance to DRC procedures and guidelines within Rakhine state. The role contributes to the development of area strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to area operations while overseeing area activities.

Specific duties and responsibilities

The duties include, but are not limited to the following:

  • People Management
  • Lead and manage the finance team (including people planning, performance mapping, structure review, succession planning, well-being, and development)
  • Support the development and implementation of financial management capacity building of staff and.

A) Bookkeeping & Accounts

  • Lead over month end accounting cycle in Dynamics including bank & cash reconciliations.
  • Maintain timely and accurate accounting records in compliance with DRC policies and procedures for Rakhine state.
  • Ensure all financial documents are filed and archived systematically and safely stored.
  • Ensure cash flow of field offices are maintained; Coordinate with program managers to get bi-weekly projections and supervise CTRs and send to CO.
  • Track accounts payables, advances & liquidations, prepayments and cross charging to respective grants and reconciliation of Dynamics records with DRC Cash books on monthly basis.

B) Grant Management

  • Focal person for budget development (new + revised proposals) includes defining FO envelope at concept note and proposal stage in line with DRC budget development tool.
  • Coordination with grant unit team to define budget template and set criteria and timeline.
  • Assist SSM in conducting budget follow ups and monitor grant spending plan; Liaise with Program Managers for regular budget monitoring.
  • Focal person for FO donor reporting including internal reporting to CO.
  • Assist SSM in reviewing monthly BFUs/ FFU before submitting the final version to CO
  • Focal person for developing and updating Master budget. Identify gaps in the Master budget at activity level.
  • Support supply chain team in developing and monitoring their budgets.
  • Support CO in development and implementation of shared cost allocation tools.

C) Compliance

  • Ensure compliance with relevant country statutory laws, DRC operational handbook, SoPs developed at CO/ FO level and donor specific guidelines.
  • Train support services and program teams over donor compliance rules and monitor compliance.
  • Focal person for financial reviews to ensure compliance with DRC standards and practices.

D) Audit

  • Coordination with CO over audit findings, develop and execute post audit improvement plan.
  • Audit focal person for internal and external audits, conducted in the assigned field offices, this includes coordination with CO and field PMs in gathering the required info for the auditors.
  • Developing audit register and track audit findings through program managers’ orientation over common issues.

E) Team Management & Capacity Building

  • Create a sustainable work environment of mutual respect that attracts motivated, skilled, and effective team members and enables them individually and collectively to strive to achieve excellence.
  • Periodically organize or coordinate mini and specific workshops/trainings for program team as well as Operations Support Team on finance matters.
  • Develop work plan for finance team within Area and sub offices.
  • Review and revise Job descriptions of finance team and perform performance reviews.
  • Review current finance structure, recommend, and implement changes in light of country nationalization strategy.
  • Build capacity of key team members for effective succession planning.
  • Support finance staff in all assigned field offices in maintaining accurate and complete accounting database and filing.

F) DRC Dynamics ERP System

  • Ensure finance processes mentioned in finance calendar are handled properly via DRC Dynamics.
  • Ensure ERP finance functionalities are properly used by concerned staff and team has proper knowledge and access to information to use DRC Dynamics.
  • Apply reports and data analytics from ERP system to improve performance in area of concern.
  • Focal person for area finance teams in relation to Dynamics.

G) Technical Support to Sub-Partners

  • Work closely with partnership manager and team for assessment, review, and selection.
  • Provide technical support on budget development, review, and finalization.
  • Review and validation of partners’ financial report
  • Provide capacity building on financial aspects, reporting, etc to Sub partners.

Essential skills, Experience and technical competencies:

  • Master's degree in Finance/Accounting or Business Administration or professional certification in Accounting.
  • At least 5 years' international experience in a senior financial management position
  • At least 3 years' experience with people management
  • Proven experience in managing large budgets
  • Proven leadership skills and a competence in people management
  • Competence in providing technical guidance and training
  • Proven experience in working with national partners, local/government authorities
  • Working experience with relevant donors (e.g., UNHCR, ECHO, OFDA, UNFPA, GIZ) Advanced proficiency in Excel as well as experience working in a financial IT system

All DRC roles require the post-holder to master DRC’s core competencies:

  • Striving for excellence: You focus on reaching results while ensuring an efficient process.
  • Collaborating: You involve relevant parties and encourage feedback.
  • Taking the lead: You take ownership and initiative while aiming for innovation.
  • Communicating: You listen and speak effectively and honestly.
  • Demonstrating integrity: You act in line with our vision and values.

Conditions

Contract: 12 months with the possibility of extension. Salary and conditions in accordance with the Danish Refugee Council’s Terms of Employment for Expatriates, which can be found on www.drc.dk under –Vacancies. The position is classified as F-1.

Application and CV

Interest? Click APPLY FOR POSITION button. Please send your application, in English, no later than

Friday, 19 November 2021. CV only applications will not be considered. We only accept applications

sent online.

(Applications will be reviewed on a rolling basis, and shortlisted candidates may be contacted for

interview/an offer made before the advertised closing date)

If you have a strong profile, we may contact you regarding other similar vacancies within the Myanmar Programme.

Added 2 years ago - Updated 2 years ago - Source: drc.ngo