Finance Intern (Oversight and Compliance)

Contract

This is a Internship contract. It usually requires 0 years of experience, depending on education. More about Internship contracts.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background Information - Job-specific

THMCO

Thailand Multi-Country Office (THMCO) is a UNOPS business unit under the UNOPS Asia Regional Office and it was established to better support, develop and oversee the UNOPS portfolio of projects in South East Asia and the Pacific. The MCO comprises three main portfolios –THMCO Thailand, THMCO Indonesia and THMCO Pacific Countries and provides a wide range of services including Project Management, Transactional HR, Financial Management, and Procurement Management to clients that include other UN entities, INGOs, governments/government agencies, and donors.

Functional Responsibilities

At UNOPS, interns join our teams as equal members and are offered a good mix of support work and independent assignments with substantial responsibility. Under the overall guidance and supervision of the Finance Associate under the THMCO Support Services Unit (SSU) and the general guidance of the Head of Support Services, the Finance Intern will provide financial and administrative support which may include the following: 1. Oversight, compliance and reporting - Support in extracting, compiling and analyzing of data related to oversight, compliance and reporting - Support in preparing financial and analytical reports on the performance of the MCO - Assist in monitoring and reporting on compliance with local SOPs and UNOPS rules, regulations, policies, procedures, etc - Run review procedures to detect unusual activity; review processes, templates and procedures, including those associated with monitoring and evaluation - Conduct thorough spot checks and appropriate exercises that ensure that relevant processes, procedures and supporting documents are exhaustive and consistent - Prepare and submit periodic reports on issues and any material deficiencies identified during the review period - Support in tracking and periodically reporting on the status of implementation of recommendations resulting from internal/external audits - Liaise with the SSU leadership on the information gathering for tracking and reporting on the SSU KPI quarterly report

2. Management and Budgetary support - Support in the annual budgetary information gathering for admin budgets preparation and for annual business planning (annual target and budget setting) - Assist in the annual entry of budget details in ERP - Support in extracting, compiling and analyzing of data related to the management of Administrative projects (Locally Management Direct Cost and Management Expense budgets) - Provide support in conducting analyses and preparing supporting documentation for the revisions of Admin projects - Assist in following up on implementation of various initiatives and action points arising from various fora including SSU all staff meetings, Review exercises, etc.

3. Knowledge building and Knowledge sharing Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of

• Training of colleagues upon requests from portfolio managers, the supervisor and other finance officers in setting projects, budget revisions, troubleshooting and understanding of the processes on day to day financial transactions, reporting and other related tasks
• Synthesis of lessons learnt and best practices in Finance.
• Sound contributions to knowledge networks and communities of practice

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education:

• Must be enrolled in a university programme such as Bachelor’s, Master's or Ph.D. (or the equivalent) or have graduated from such studies within three (3) years prior to the application date of the internship.
• Minimum relevant first university degree (bachelor’s or equivalent) in Accounting, Commerce, Business Administration/ Management or related specialization.
• Relevant certification in financial management or accounting a distinct advantage.

Experience:

• While no professional experience is required for an internship, some professional experience within the areas of audit, finance, accounting, business administration or related fields is desirable.
• Experience in financial analysis and/or reporting is an asset.
• Experience in budget preparation and/or budget validation is an asset.
• Proficiency in data processing using MS Excel/Google sheets is a critical success factor.

Language:

• Fluency in English is required.

Contract type, level and duration - Internship

Contract type: Internship Contract level: N/A Contract duration: 6 months with possibility of extension based on satisfactory performance.

This internship is not designed to lead to a staff position with UNOPS. Therefore, there should be no expectation of employment at the end of the internship.

Interns may be eligible for a monthly stipend from UNOPS provided that they do not receive funds from other institutions. Further, UNOPS may provide a one time travel lumpsum of 500 USD. However, they must make their own arrangements for accommodation, travel and necessary visa arrangements.

For more details about UNOPS internships please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Internships-and-volunteering.aspx

Additional Considerations

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

*It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

This position is based in a family duty station.*