Finance Coordinator

Contract

This is a DRC - Expatriate or National contract. More about DRC - Expatriate or National contracts.

This is a DRC - National contract. More about DRC - National contracts.

Overall purpose of the role:

Under the supervision of the Finance Manager, the Finance Coordinator will ensure that all financial functions in the DRC/DDG Somalia Country programme including accounting, payments and banking, payroll, budgeting, financial reporting and grant financial management and compliance are adhered effectively and in a timely manner. The Finance Coordinator ensures compliance with donor regulations as well as DRC/DDG’s internal policies and procedures and provides support to the program management teams as required.

Responsibilities:

Accounting / Finance

• Oversee and manage daily accounting and finance functions including the timely recording of transactions, cash management, banking, payroll, receivables, payables, and timely submission through DRC Dynamics to HQ.
• Review unsettled transactions in DRC Dynamics on a monthly basis and advise area offices and country finance staff on the best way to manage the outstanding transactions.
• Update and complete Month-End-Closure ( MEC) and reconciliation reports and maintain timely submission to HQ.
• Maintain banking relations and plan/monitor country cash flow requirements to ensure the smooth implementation of DRC/DDG programs.
• With the support of Country finance staff monitor regularly the cash floats in area offices and ensure adequate cash is in hand to support the program requirements.
• Plan and maintain oversight of co-funding requirements and share an overview with Finance Manager and HOSS on a quarterly basis.
• Ensure co-funding lines are set up in DRC Dynamics as required. Follow up with the area offices in spending of Co-funding lines.
• Coordinate with country Finance staff to organize & submit Finance supporting documents (Scanned and hard copies) in relevant archives (One drive/Share point etc.,) according to DRC/DDG Somalia/RO/HQ requirements.
• Coordinate with Finance/HR staff to ensure timely payment of staff salaries.
• Train Finance Staff on DRC Dynamics finance functionalities.
• Support the role out of DRC Dynamics functionalities, identify gaps in area offices and prepare training plan for area finance staff.

Reporting

• Prepare donor financial reports for RO/HQ review and ensure timely submission to the donors, ensuring the quality of the reports.
• Provide monthly management reports which will include expenditures by project, subgrantee, or Partners’ reporting and other financial information, in a timely and accurate manner and any other report as requested by DRC/DDG Country Director, Operations Director, Finance Manager, Regional Office, HQ etc.,
• Review and monitor partners’ financial reporting and compliance. Provide additional technical assistance to partners as necessary to maintain high standards of compliance.
• Updating of API’s for Somalia on monthly/quarterly basis.
• Provide inputs for Results Contracts.

Budget, Financial Management, and Control

• Support the Finance Manager to ensure that financial-related information is accurate and is well maintained. This includes overall planning, budget, and control of expenditures for shared operational costs, but also coordination of budgeting and expenditure related to programme implementation.
• Support Finance Manager to implement relevant financial control tools within the country programme.
• Support the Finance Manager to develop budgets for new project proposals and budget revision in collaboration with the AOM/AOC and Program Managers.
• Preparation and coding of new budgets and updating DRC Dynamics.
• Support the Finance Manager to update Master budgets in collaboration with the Area Managers.
• Support Finance Manager to implement grant budgeting and forecasting systems for all DRC/DDG projects with the assistance of Area Managers/Program Managers and relevant team members.

Others

• Support & supervise, audits (in-country, external), coordinate with area offices/RO/HQ to compile documents required by the auditors. If required coordinate with the auditors (based on request of the RO Compliant Specialist) on audit process.
• With support of Country Finance staff, assess needs and identify issues/gaps in Area Finance office/staff and prioritize timely practical actions to respond to particular financial issues.
• Develop technical skills of finance staff through on-job technical advice/trainings on Budgeting, Reporting and other finance duties.
• With support of Country Finance Specialists, perform regular internal Financial Reviews (As per DRC/DDG Operations Handbook) and reviews as required to ensure compliance with DRC-DDG and donor requirements. Audits to be conducted on quarterly basis for all area/field offices and reports submitted to Finance Manager.
• Monitor systems for financial operations in both the main programme offices and in field offices in accordance with the DRC/DDG Operations handbook, Field Finance Manual and donor regulations, including systems for cash flow management, budgeting, consolidation of accounting information, internal controls, financial reporting & financial record­keeping.
• Provide Technical support to Area Finance Team and Program staff as and when required.
• Ensure Procurement policies/guidelines are followed in Finance routine work including payments documentation.
• Follow up on new procedures and guidelines designated in circulars from Country Director/Operations Director/Finance Manager/Regional Office and HQ.
• Support Finance Manager to identify the gaps in Finance policies to Develop local office policies and procedures and provide training for all issues related to local financial matters.

Local Tax management

• Coordinate with Country/Area Finance, HR/Admin staff and/or with NGO Liaison bodies to obtain relevant local tax laws/requirements and ensure DRC/DDG is in compliance with same. This includes obtaining tax exemptions (i.e. Value Added Tax [VAT]) letters on yearly basis.
• Coordinate with HR department to ensure all taxes related to staff salaries are paid on timely manner to the relevant departments. This included taxes for Expatriate salaries, where applicable.
• Coordinate with the Procurement and Logistics department to ensure the relevant taxes (if applicable) are indicated in all supplier documentation and paid to the relevant departments on timely manner

About you

In this position, you are expected to demonstrate each of DRC’ five core competencies:

• Striving for excellence: You focus on reaching results through the Regional team both to position DRC and ensure excellence in all deliverables.
• Collaborating: You lead regional initiatives and processes by involving relevant parties and encouraging feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen to other stakeholders and staff; and you communicate concisely and persuasively.
• Demonstrating integrity: You act in line with DRC’s vision and values.

Experience and technical competencies:

• University degree in Finance/Accounting/Commerce/Business Administration
• At least five year’s work experience in the field of finance/accounting/ in an NGO or the commercial sector.
• NGO or UN experience is preferred
• Hands-on experience/skills in MS Excel (experience in working with formulas).
• Experience in preparation of Donor budget and reporting for Danida/SIDA/USAID/EU/UN donors
• Ability to prepare basic training modules on accounting management and conduct trainings.
• Fluency in written and spoken English. Fluency in local spoken languages.

What we offer

Availability: 15th September 2022

Duty station: Nairobi, Kenya with frequent visits to Somalia field offices. This is a non-accompanied position.

Contract: Contract until 31st December 2022, with the possibility of extension subject to funding and performance. Salary and conditions in accordance with the Danish Refugee Council’s Terms of Employment for Non-Management Band G.

Providing equal opportunities We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.

Promoting high standards : DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process

Application and CV

Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.

DRC only accepts applications sent via our online-application form on www.drc.ngo under Vacancies.

Please submit your application and CV in English no later than 27th August 2022