Finance Coordination Assistant – SC5

Organizational Setting

The FAO Representation in Bangladesh is responsible for leading FAO's response to regional priorities for food security, agriculture and rural development through the identification, planning, and implementation of FAO's priority activities in the country. It ensures a multidisciplinary approach to programmes, identifies priority areas of action for the Organization in Bangladesh and, in collaboration with Regional Office for Asia and Pacific and the departments and divisions at Headquarters, develops, promotes and oversees FAO's strategic response to the country priorities. The representation also supports the regional office in the incorporation of regional priorities into the Organization's Programme of Work and Budget and implements approved programmes and projects in the country, monitors the level of programme implementation and draws attention to problems and deficiencies. The office also develops and maintains relations with Government of Bangladesh, UN agencies, the resource partners and other development institution at the country level.

This vacancy announcement is intended to attract qualified candidates who are interested in joining the local talent pool.

Reporting Lines

The Finance Assistant is a SC5 and under the overall supervision of the FAO Representative in Bangladesh and work in close consultation with the technical guidance of the ECTAD Bangladesh Country Team Leader, and the direct supervision of ECTAD International Operations Officer, in close cooperation with other FAO staff as well as local and central Government of Bangladesh (GOB) counterparts.

Technical Focus

Provide administrative support for the ECTAD Programme - Bangladesh supporting financial operational activities for the programme related to procurement, travel, human resources etc. Review specific service needs against established procedures, process requests for servicing, anticipating timing and delivery issues.

Tasks and responsibilities

• Assist in programme administration and responsible for up-to-date maintenance and accurate financial records of all disbursements and receipts under the ECTAD Programme

• Process programme payments and follow up on invoices ensuring that the budget limits, threshold, and the rules and regulations are respected

• Reconcile expenditures, balances, payments statements, and other day to day transactions, including any discrepancies or errors identified by conversing with team members and/or vendors/ service providers

• Assist the procurement process by preparing and submitting PRs, checking the status of existing PRs against issued POs

• Review, prepare and process DVs

• Monitor the project reports (Project status report, financial statement, and Transaction listing) and maintain continuous awareness of accounts balances of the projects under the ECTAD Programme; ensure all calculations and data entries are correct and process corrective actions in the system

• Reconcile programme cash advances, OPC, and Petty Cash through FAO Account, keep outstanding cash advance records, and follow up with the team to settle. Review the cash advance requests, receive, send, and obtain all kinds of documents/ for budget holder approval/ from project office to country office and country office to project office.

• Prepare detailed cost estimates and participate in budget analysis and annual projections as required; perform routine calculations to produce analyses and reports as requested by the Programme

• Prepare accurate and reliable financial accounts and communication to all relevant parties, including the management and reporting of budgets, LOA, and payment status against FAO commitments

• Assist in preparing timely updates of HR records of the ECTAD Programme and in the submission of timecards in GRMS

• Review and check Local Travel claim following FAO procedures and submit for Budget holder approval

• Other duties as assigned

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Bachelor Degree in Accounting, Finance, or a relevant field preferred.

• At least five (5) years of relevant experience in general project/office operational activities.

• Working knowledge (Level C) of written and spoken English and working knowledge of Bengali.

• National of Bangladesh.

FAO Core Competencies

• Results Focus

• Teamwork

• Communication

• Building Effective Relationships

• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Work experience in more than one location or area of work, particularly in field positions is desirable.

• Extent and relevance of experience at national and international level.

• Ability to produce reports

• Ability to work under pressure and meet deadlines

• Ability to work under minimal supervision

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Incomplete applications will not be considered. If you need help please contact: [email protected]
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.