Finance Clerk - Abuja

Job Description

Background/IRC Summary: Founded in 1933, the International Rescue Committee (www.rescue.org) is a world leader in relief, rehabilitation, and post-conflict development services for those uprooted or affected by violent conflict and oppression. The IRC is currently working in over 40 countries around the world, addressing both the immediate and lifesaving needs of conflict affected people in emergencies and the reconstruction needs of post-conflict societies. The IRC Nigeria country program is implementing multi-sectorial interventions in the sectors of: Health and Nutrition; Environmental Health; Child Protection; Education; Women’s Protection and Empowerment; Food Security and Livelihoods and Protection. Most of these programs are driven in partnership with strategic local NGOs. Currently, the IRC is expanding programs in Borno, Adamawa and Yobe state to address the needs of Internally Displaced Persons (IDPs) and host communities in recently liberated LGAs.

Job Overview/Summary: The Finance Assistant will be a key member of the Yobe finance team and will contribute towards the achievement of the field’s finance objectives. Under the direction of the Finance Officer, the Finance Assistant maintains the cash books and is responsible for the accounts payable functions of the department.

Major Responsibilities:

- Maintain both hard and soft folders for VAT report, PAYE report, NSITF report and WHT Report. - Ensure that all cash and bank payments documents are properly filed and stalled in the archive timely and accurately. - Ensuring that cash and bank payment documents, TAFs, bid analysis are distributed to authorizer timely and in line with operating authorization matrix. - Ensure accurate and timely retrieval of documents for audits as the audits come up. - Ensure that all documents used for audit are accurately returned to appropriate boxes and stalled a soon as the audit is over. - Support the finance assistant in Maintaining the receipt book and ensuring that authorized receipts are issued upon receipt of monies. - Collect acknowledged VAT report submitted to FIRS monthly. - Collection of NSITF receipt from the bank monthly - Archiving of prior years’ finance documents. - Diligent follow-up to ensure fully signed mandates are processed to vendor. - Assist with capturing payments on Integra. - Process All monthly statutory for payments. - Experience in grants audit and government audit. - Experience with tax reconciliations for annual returns. - Any other duty as assigned by the supervisor.

Key Working Relationships:

Position Reports to: Finance Manager Position directly supervises: No

Indirect Reporting: Report to the Snr Finance Manager/Assistant Finance Controller any irregularities that occur within the IRC office, staff compound and sites on policy and procedures.

**­****Internal*****:*** Reports to the Finance office

External****:

Regular and open communication with IRC staff from all departments and field offices.

Represents the Yobe field office for cash withdrawal with external banks

Qualifications

Position Reports to: Finance Manager Position directly supervises: No

Indirect Reporting: Report to the Snr Finance Manager/Assistant Finance Controller any irregularities that occur within the IRC office, staff compound and sites on policy and procedures.

**­****Internal*****:*** Reports to the Finance office

External****:

- Regular and open communication with IRC staff from all departments and field offices. - Represents the Yobe field office for cash withdrawal with external banks.

Job Requirements:

HND/BSc in Accounting or Business Administration. Minimum of 2 years working in the finance function. Experience working with NGOs (preferred but not a prerequisite); Ability to work under pressure and manage multiple priorities. Knack for detail. Able to communicate effectively. Strong organizational skills and attention to detail. Strong Computer skills (MS Word, Excel,) Must be able to function comfortably in a loosely structured but complex work environment, working and prioritizing multiple tasks. Able to communicate effectively (written and verbal) in English with Program staff. Good supervisory skills, time management and interpersonal skills

Work Environment:

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

IRC et les employés de IRC doivent adhérer aux valeurs et principes contenus dans le IRC WAY (normes de conduite professionnelle). Ce sont l’Intégrité, le Service, et la Responsabilité. En conformité avec ces valeurs, IRC opère et fait respecter les politiques sur la protection des bénéficiaires contre l’exploitation et les abus, la protection de l’enfant, le harcèlement sur les lieux de travail, l’intégrité financière, et les représailles.