Finance Associate - Treasury & Banking

Contract

This is a LICA-6 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 6 years of experience, depending on education. More about LICA-6 contracts.

Background Information - Job-specific

Based in Copenhagen, Denmark, the UNOPS Integrated Practice Advice and Support (IPAS) serves all the regions and headquarters, primarily with advice and solutions to everyday implementation challenges. IPAS consists of a diverse team of subject matter experts in the six practice areas of HR, Administration, Legal, Finance, Procurement, Project Management and Infrastructure. IPAS has three main roles:

● Support for operations in the field offices: IPAS provides timely advice and supports actively finding solutions to everyday implementation challenges, based on policy and best practices. It also provides operational support in specific areas.

● Business efficiency: IPAS recommends changes to policies, processes and operating standards based on the feedback and experience of the field offices. IPAS also ensures transparent and efficient project implementation, in line with policy and business needs.

● Body of knowledge: IPAS contributes to research and coordination within the policy groups and project practitioners. It provides structured knowledge and subject matter expertise which is used across practice areas to provide coherent and tailored advice to the requesting offices.

IPAS Finance supports UNOPS Country Offices in all aspects of UNOPS finances. IPAS Finance is structured in three team, in following areas:

● Project Finances advisory and support

● Corporate Financial reporting support

● Treasury & Banking support (Middle Office)

This position is part of the Treasury & Banking team within IPAS Finance. Under the supervision of the Treasury and Banking Team Lead (Finance Specialist), you will work closely with UNOPS Country Offices, primarily providing operational support on banking, and project cash management. This will require keeping a balance between operational implementation efficiencies and policy/rules requirements. You will contribute towards innovative solutions by channeling practical recommendations for improvements in policies and processes.

Functional Responsibilities

Summary of functions:

The incumbent will provide support in treasury management in the following areas:

1. Banking

2. Investment

3. Project cash management

4. Knowledge and team management

1. Banking

• Assist in the review of monthly reconciliations of UNOPS bank accounts to ensure compliance with UNOPS rules and procedures;
• Execute payment related to cheques, treasury payments and assist urgent supplier payment;
• Support the onboarding of new bank accounts (SWIFT connectivity), scenario testing, penny testing, and go-live in collaboration with ICT;
• Assist bank account opening and closing;
• Assist to ensure the banking access profiles as well as signature panel are up to date;
• Assist the year-end closure process and in the preparation of the year end financial statements;
• Ensure payment matrix is up to date.

2. Investment

• Assist in the execution of daily financial transactions and treasury activities.
• Assist in the review and confirmation of financial transactions;
• Reconcile deals made by the front office (Finance Group / Treasury);
• Contribute to the maintenance of the treasury management system core data, counterparts, user access, etc.
• Assist to ensure GL postings in the Treasury management system are recorded and exported correctly.
• Assist the Front Office Treasury Team with processing and managing bank guarantees and other trade finance products.

3. Project cash management

• Assist in the review and clearance of requests for the establishment or closure of project cash management instruments for country offices (e.g., operational advances, petty cash, credit and prepaid cards, prepayments, mobile payments and cash delivery);
• Assist in the monitoring of operational advances, petty cash accounts, prepayments, bank guarantees, credit cards, prepaid cards; including aging analysis.
• Review reconciliations and settlements of petty cash accounts and operational advances on a regular basis.
• Respond to queries from country offices related to project cash management.

4. Knowledge management

• Assist in the preparation and running of training of personnel on processes, rules/policies, and systems related to banking and project ;
• Contribute to product designs and implementation;
• Recommend and implement solutions and process efficiency initiatives;
• Contribute to the development and optimise of performance reporting and risk management tools
• Contribute to the development and maintenance of corporate systems and tools.

Impact of Results The responsible and transparent financial analysis and reporting of financial resources to governing bodies, clients, partners, and stakeholders enhance the visibility and image of the UNOPS as an effective service provider in project services and management and consequently strengthen its competitive position as a partner of choice in sustainable development and project services in the country served.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education

● High school diploma / secondary education is required;

● Higher degree (Bachelor's or Master's) preferably in Finance, Accounting, Economics, Business Administration, International Business, Management or other finance-related field is considered an asset and can be a substitute for some years of relevant working experience but is not required

Experience:

• Minimum 6 years of relevant experience in Finance is required at national or international level (if in possession of secondary / high school diploma);

• Experience in Treasury middle office/back office operations is an advantage;

• Knowledge of financial instruments is an advantage;

• Experience using a TMS or equivalent is desirable;
• Experience using single and multi bank platforms is a benefit;
• Experience using Finastra/CMS is a benefit;
• Experience in the usage of computers and office software packages (MS Office, Google applications and advanced knowledge of spreadsheet and database packages) and in handling web-based management systems is required;
• Knowledge of project cash management is a plus.

Language Requirements:

• Full working knowledge of English is required.
• Knowledge of a second UN language (preferably French or Spanish) is an asset.

Contract type, level and duration

Contract type: ICA Contract level: LICA-6 Contract duration: Ongoing

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.