Finance Associate (Global Payments Solutions) G6, Budapest, Hungary (Multiple Positions)

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

Are you interested in Finance, and in developing your professional experience in a Global Payments Solution Centre? Would you like to contribute to ending global hunger? Are you passionate about helping those in need? Would you like to join a global organisation investing in its people?

If so, an exciting & fulfilling career awaits you! Join our diverse and passionate team that works on varied and international projects directly contributing to saving & changing millions of lives around the globe.

DEADLINE FOR APPLICATIONS

This call for applications will remain open for continuous applications; screening and testing will be ongoing.

Successful candidates will be placed on the talent pool and may be contacted for immediate opportunities in the upcoming 12 months on an as-needed basis.

WHO WE ARE

The United Nations World Food Programme (WFP), a highly prestigious, reputable & world’s largest humanitarian organization, operating in more than 120 countries and territories, bringing life-saving assistance in emergencies, building pathways to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change and supporting sustainable and resilient livelihoods for a world with zero hunger.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org/ and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

WHY JOIN US?

• WFP is a 2020 Nobel Peace Prize Laureate
• WFP offers a highly inclusive, diverse and multicultural working environment
• WFP invests in the personal & professional development of its employees through a range of trainings, accreditation, coaching, mentorship and other programs as well as through internal mobility opportunities
• A career path in WFP provides an exciting opportunity to work across various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe
• We offer an attractive compensation package (please refer to the Terms and Conditions section)

ORGANIZATIONAL CONTEXT

WFP is setting up a Global Business Service Centre in Budapest that will accommodate the new Global Payment Solution (GPS) shared services facility of the Corporate Finance Division. The GPS aims to consolidate WFP’s accounts payable function in Budapest to alleviate the workload of Country Offices in conducting routine tasks and allow them to focus on core mission activities. GPS is expected to deliver improved efficiency, enhanced data quality & controls, as well as better service delivery.

View the video for more about the Budapest Global Payments Solutions Centre: GPS Budapest video

JOB PURPOSE

WFP is seeking Finance Associate candidates for the Global Payments Solution in Budapest, Hungary. Multiple positions are available in the Global Payments Solution Centre.

Finance Associates, provide support in the areas of (1) General Accounting, (2) Accounts Payable, and (3) Quality Assurance (The area of Quality Assurance focuses on reviews of transaction processing, ensuring compliance with Standard Operating Procedures (SOPs), control analysis and verification procedures).

These roles coordinate and provide financial support services involving the recording and interpretation of financial information to ensure the efficient functioning of the support services and informed decision-making.

Finance Associates are expected to demonstrate responsibility and initiative to respond independently to queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems daily.

Comprehensive induction and training are offered, ensuring that valuable work experience is gained to enhance your career development. Initially, these positions require office-based work for the induction and training phase, followed by a transition to a hybrid working model.

KEY ACCOUNTABILITIES (not all-inclusive)

• Liaise with the GPS processing team, to ensure that all financial services are being performed efficiently and in line with the needs of the wider team.
• Oversee the Case Management Platform, consolidate received payment requests and initiate relevant payment process, to ensure prompt and compliant payments to vendors and staff, in accordance with WFP finance rules and regulations.
• Ensure all activities are performed accurately, in alignment with internal controls (e.g. policy compliance, verify correctness of payment instructions and bank balance liquidity checking) and report any discrepancies to supervisors.
• Process payment transactions in the corporate financial management system as part of regularly scheduled activities. This entails consolidating all due payables, reconciling records against the Case Management Platform, ensuring consistency of net liability based on incoming case, and effectively addressing any related concerns or complications.
• Perform scheduled activities for General Accounting and Accounts Payable, under the guidance of the supervisor,
• Consolidate and prepare required documentation and submit payment transactions for approval.
• Monitor downstream process to ensure timely payment transfer; handle bank rejections and similar exceptional cases and update records to accurately reflect their status.
• Provide feedback to requesting offices on specialized questions. Escalate inquiries requiring more extensive analysis.
• Bring any discrepancy or inaccuracy related to any financial transaction to the attention of the supervisor and follow up corrective actions.
• Compile data from the WFP database and systems to assist in generating and analyzing financial reports. Monitor workload trends and provide reports to facilitate informed decision-making.
• Perform other assigned tasks as required.

QUALIFICATIONS AND KEY REQUIREMENTS

Education:

• Completion of secondary education (high school diploma) is a minimum requirement. A post-secondary certificate in the related functional area is desirable.

Experience:

• A minimum of 6 years of relevant work experience in finance and/or in a service center or A completed university degree from an accredited institution in finance, project management, business studies or equivalent qualifications will be counted towards four(4) years of work experience requirement and two years of relevant professional experience.
• Strong focus on accuracy and consistency, with strong analytical, data extraction, reporting skills, and logical thinking.
• Working knowledge of ERP systems and preferably SAP Software is desirable.
• Ability to build relationships with a variety of individuals across teams.
• Ability to work effectively with others in a multicultural, multi-ethnic environment with sensitivity and respect for diversity and inclusion.
• Working knowledge of the Microsoft Suite of Products (MS Word, MS Excel, and MS PowerPoint).
• Proven ability to deal with confidential and sensitive communication and information.

Language

• Fluency in both oral and written communication in English language (Level C) and in the duty station’s language.
• Knowledge of a second UN language is desirable (a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or Portuguese.

FUNCTIONAL CAPABILITIES

Controls & Compliance

Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to WFP's critical activities.

Performance Analysis & Reporting

Demonstrates participation in business processes and forecasts, incorporating information from various sources as appropriate to monitor KPIs.

Financial Mgmt. & Accounting Principles

Applies knowledge of financial and accounting principles and practices to ensure compliance with WFP policies, applicable procedures and accounting standards.

Service Management

Full understanding of the business need and proactively addresses the field service requirements, with responsibility, competence, initiative and customer-oriented approach.

WFP LEADERSHIP FRAMEWORK

These are the common standards of behaviour that guide HOW we work together to accomplish our mission.

Leads by Example with Integrity Drives Results and Delivers on Commitments Fosters Inclusive and Collaborative Teamwork Applies Strategic Thinking Builds and Maintains Sustainable Partnerships Lives the WFP values and shows humanity and integrity by role modelling care for others

Delivers on commitments and adapts readily to change

Is inclusive and collaborative, and contributes to a culture of learning and personal growth

Demonstrates commitment to gather perspectives, analyse options and risks, and propose new ways of doing things

Builds and nurtures external partnerships and collaborates with partners to deliver common objectives.

Different expectations of behaviour are defined depending on your grade and role/responsibilities within WFP.

TERMS AND CONDITIONS

The selected candidates will be employed on a fixed-term contract, initially for two years with a probationary period of one year.

WFP offers an attractive compensation and benefits package in line with ICSC standards (http://icsc.un.org) including a competitive Salary is exempted from paying national income taxes in Hungary on United Nations emoluments and the UN Salary Scale worldwide Salaries and Allowances (UN) and a salary calculator SalCalcInt (undp.org) for simulation. Please check SalCalcLocal (undp.org) for simulation.

WFP offers:

• A hybrid working environment, with some remote working options.
• Holidays and leave, including 30 days of annual leaves per year for fixed-term positions.
• Parental leave
• Dependency allowance
• United Nations sponsored medical insurance plan.
• Pension plan
• Access to professional development and learning programs, online learning and learning path
• Access to staff well-being support
• Access to career development support

Please note that this is a local recruitment. Locally-recruited employees must have the right to reside and work full-time without restrictions in the country of assignment for the entire duration of their employment with WFP, failing which WFP reserves the right to withdraw an offer of employment and/or terminate the employment relationship. This right must be obtained independently by the candidate prior to applying to WFP, and WFP may seek proof thereof at any point during the recruitment process and/or subsequent employment with WFP. WFP shall not accept any responsibility or liability to act as a sponsor or to otherwise facilitate the issuance, maintenance, renewal, extension, or conversion of the candidate's residency and/or work "permit" for the purpose of employment with WFP.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, language skills and UN Grade (if applicable)
• Once your profile is completed, please apply, and submit your application
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at [email protected] in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified.

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment.

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.