Finance Associate, Fixed Term - G6 Regional Bureau of East Africa (RBN)

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SAVING LIVES. CHANGING LIVES.

WHAT IMPACT WILL YOU HAVE WORKING WITH US?

My WFP Story

“Through WFP I feel like I am making my little contribution to making the world a better place for people who suffer through circumstances beyond their control.” – Finance Associate

The United Nations World Food Programme (WFP) seeks individuals of the highest integrity and professionalism who share our humanitarian principles.

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ), and report to the Head of Unit, Chief, or Finance Officer. At this level job holders are expected to demonstrate responsibility and initiative to respond independently to queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders are expected to manage resources and coach and coordinate a team of support staff, or specific support service(s).

JOB PURPOSE

To coordinate and provide finance, budget and administration support services involving the recording and interpretation of financial and budgetary information to ensure the efficient functioning of the support services and inform decision-making.

KEY ACCOUNTABILITIES/RESPONSIBILITIES

1.Provide the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations. 2. Support the development and implementation of financial policies and procedures, and assist in setup and implementation of proper accounting procedures, systems and cash controls. 4. Monitor the daily cash position in order to optimize the use of surplus cash and maximize returns on investment through the liquidity portfolio. 5. Monitor the centralised registry system in order to process all payments to internal staff and invoices to external suppliers in a timely manner and in accordance with WFP standards. 6. Contribute to the preparation, implementation and monitoring of budgets, monitor expenditure and budget forecasts, to ensure that relevant future funding requirements are met. 7. Co-ordinate with other teams in order to ensure that all financial and administrative services are being performed efficiently and in line with the needs of the wider team. 8. Monitor account balances and process financial transactions in an accurate and timely manner, to avoid the occurrence of an overdraft. 9. Monitor and analyse general ledger accounts in order to initiate and achieve corrective actions. 10. Compile data from the WFP database and systems in order to assist in generating and analysing financial reports on a monthly basis. 11. Allocate tasks to other support staff, provide guidance and on-the-job training in management of financial resources (e.g. managing the petty cash/sub-imprest account, review and analyse vendor and balance sheet accounts, etc.), to ensure services are delivered consistently and to the required standards. 12. Remain on stand-by and follow standard emergency preparedness practices in order to meet immediate emergency requirements for further service on the job and in the field.

STANDARD MINIMUM QUALIFICATIONS

Experience: Six (6) years of progressively responsible experience in in the area of finance.

Education: Completion of secondary school education. Undergraduate degree in the related functional area is desirable.

Languages: Fluency in oral and written in English, a second UN language (especially French) would be an advantage.

LEADERSHIP FRAMEWORK BEHAVIOURS

Leads by Example with Integrity

• Upholds WFP values, principles, and standards - Demonstrates and encourages others to uphold the WFP values, principles and standards
• Respects others and values diversity - Values diversity using respectful and inclusive language, and encourages others to do the same
• Stays focused and calm under pressure - Stays focused and calm when under pressure and encourages others to do the same
• Demonstrates humility and a willingness to learn - Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop

Drives Results and Delivers on Commitments

• Delivers results for maximum impact - Holds self and/or others accountable for the delivery of results
• Delegates appropriately - Delivers results against delegated tasks and seeks guidance and support where needed
• Adapts readily to change - Responds readily to change adjusting work as needed

Fosters Inclusive and Collaborative

• Is inclusive and collaborative - Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues
• Gives timely and constructive feedback - Supports development for others by giving timely and constructive feedback
• Builds and shares new perspectives - Listens attentively to others to capture, learn, build and share new perspectives

Applies Strategic Thinking

• Communicates and fulfils WFP’s vision - Fulfils WFP’s vision and is able to explain how their objectives support the vision
• Embraces curiosity and new ways of doing things - Demonstrates curiosity, and proposes new ways of doing things when relevant
• Analyses and evaluates data - Gathers data and shares knowledge to inform team decision making
• Considers the impact of decisions - Implements decisions and asks questions to understand the impact for wider objectives

Builds and Maintains Sustainable Partnerships

• Builds partnerships
• Acts professionally with external partners
• Collaborates to deliver common objectives
• Works together with partners to deliver common goals

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Internal Controls & Compliance Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to WFP's critical activities. Performance Budgeting, Analysis & Reporting Demonstrates participation in business planning efforts by developing basic project-level budgets and forecasts, incorporating information from various sources as appropriate to monitor KPIs. Resource Management Demonstrates ability to track and compile reports on HQ and Field staffing and resource usage on a project-level basis. Financial Mgmt. & Accounting Principles Applies knowledge of financial and accounting principles and practices to ensure compliance with WFP policies, applicable procedures and accounting standards. Supply Chain and Operations Knowledge Demonstrates basic understanding of WFP programme, implementation, and supply chain principles (including project modalities & structures).

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Knowledge and skills: Has experience collecting and monitoring financial data on projects and programmes, assessing financial health and status, and reporting findings to senior leaders.
• Has experience assessing financial health and stability of C&V projects and other programming initiatives to verify compliance with in-country local laws.
• Has experience working with auditors and other third party vendors.

TERMS AND CONDITIONS

Type of contract: Fixed Term, G6

Unit/Division: Finance/WFP Regional Bureau for East Africa (RBN)

Duty Station(City, Country): Nairobi, Kenya

Duration of contract: 12 months (With possibility of renewal)

DEADLINE FOR APPLICATIONS

Friday 3rd March 2023

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment