Finance Assistant, SC5 Nairobi

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

Posting Dates:

Opening Date: 21st March 2022 Closing Date: 2nd April 2022

About WFP:

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide and the 2020 Nobel Peace Prize Laureate. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.

This position is open to qualified Kenyan candidates. Female candidates in particular, are encouraged to apply.

Why join WFP Somalia:

In Somalia, the World Food Programme provides food assistance for nutrition, livelihoods, and relief through the hard work of more than 500 employees who contribute to making Somalia hunger-free in close partnership with local partners.

What will you do?

Under the direct supervision of the Finance Officer and overall supervision of the Head of Finance, the successful candidate will:

• Assist in providing procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations. • Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making. • Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed. • Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations. • Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions. • Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines. • Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner. • Process Retailer invoices weekly and resolves any issues with the concerned staff timely • Settlement of retailer invoices in SCOPE after the transfer has been made to the retailer’s bank accounts • Upload payment lists into the financial service providers portal ensuring accuracy and diligence to avoid errors • Perform CBT reconciliations as required • Any other duties as maybe assigned

Minimum qualifications:

Education: Completion of secondary school education. A post-secondary certificate in finance and/or accounting is an advantage.

Experience: Minimum of 4 years of progressively responsible work experience in Finance, Accounting or Audit.

Knowledge and skills:

• Experience in collecting, monitoring, analyzing, interpreting financial data and generating reports.
• Experience handling financial transactions
• Proficiency in using MS Office applications
• Knowledge of ERP systems
• Proficiency in oral and written communication in English.

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.