Finance Assistant (Roster)

Contract

This is a LICA-4 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 4 years of experience, depending on education. More about LICA-4 contracts.

Background Information - Job-specific

The UNOPS Bangkok Shared Service Centre (BSSC) is a Shared Services Centre (SSC) unit established to provide internal, global, cost-effective transactional services which enhance the operational capacity of UNOPS and standardize systems and procedures. The BSSC, among other functions, carries out high-quality transactional services within the area of personnel contract administration, payroll and finance.

For young professionals, a job within UNOPS BSSC offers the opportunity to enter the United Nations system via crucial back office service delivery in an engaging and development-focused work environment as part of a dynamic and effective UN entity. BSSC jobs offer a platform of learning and exposure to UNOPS' operations and the greater UN system.

Functional Responsibilities

Under the guidance and supervision of the Finance Officer, the Finance Assistant supports the provision of financial services in the field office support services function, by ensuring that entry of banking information, vendor profiles into UNOPS financial systems are accurate and punctual.

The Finance Assistant promotes a client-oriented approach consistent with UNOPS rules and regulations.

The Finance Assistant works in close collaboration with the Programme, Project and Support Services colleagues locally and with UNOPS HQ colleagues, to exchange information and ensure consistent service delivery.

Summary of Key Functions: - Implementation of operational strategies and procedures - Accounting and administrative support - Knowledge building and sharing

1. Ensures implementation of operational strategies and procedures, focusing on achievement of the following results:

- Full compliance of financial processes and financial records with UNOPS rules, regulations, policies and strategies.

2. Provides accounting and administrative support, focusing on achievement of the following results:

- Supports processing of application of funds and maintaining an internal control system by ensuring that application of the funds processed is matched and completed, transactions are correctly recorded and posted in oneUNOPs. - Supports provision of information for reports on financial status, procedures, exchange rates, costs and expenditures and potential funding problems. - Follow-ups with field offices, donors and other United Nations agencies for information relating to account receivable. - Supports preparation of lists of pending and incoming funds reports following standard operating procedures. - Extracting, inputting, copying and filing data from various sources. - Maintains and updates the list of pending and incoming funds in HQ accounts daily. - Coordinates with focal points in UNOPS offices to identify and apply incoming funds to appropriate cost distributions. - Works closely with the field offices to follow up on unidentified funds due for an application. - Timely attendance to routine enquiries related to project contributions and accounts receivables. - Able to attend to a daily request for fund application of partners promptly. - Attends regular weekly/monthly meetings of the unit. - Reviews and processes UN Web Buy requests for payment (RFP) with relevant supplier and forwarder documents. - Supports initiation of the RFP with indicated PO, receipt and amount on the invoice corresponding to the PO. - Assists and responds to the bank reconciliation team if any inquiries related to account receivable related transactions. - Works with the accounts verification team to record quarterly VAT refund payment. - Collaborates with the insurance team to record medical insurance reimbursement.

3. Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:

- Participation in the Finance-focused trainings - Contributions to knowledge networks and communities of practice.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education: - Completion of secondary school or equivalent is required - A BA or MA degree may substitute required years of work experience. - Specialized training in finance is desirable.

Experience: - 4 years of relevant accounting and financial experience at national level is required. - Experience in the usage of computers and knowledge of google sheets and database packages, experience in handling of web-based management systems is desirable.

Language requirement: - Fluency in written and oral English required. - Knowledge of second UN working language desirable.

Contract type, level and duration

Contract type: Local ICA Contract level: Local ICA Support-4 Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
• This position is stationed in Bangkok, Thailand, which is a family duty station.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.