Finance Assistant (NS)(G5)

Organizational Setting

The Department of Nuclear Safety and Security (NS) formulates and implements the IAEA's nuclear safety and security programme, which encompasses the IAEA's activities to protect people and the environment from radiation exposure, and responds to the needs of its Member States related to nuclear safety and nuclear security. The Office of Safety and Security Coordination (NSOC) is located in the Office of the Deputy Director General, Head of the Department. Its mission is to ensure the technical consistency and effective coordination of the IAEA's activities in the nuclear, radiation, transport and waste safety and nuclear security programmes. NSOC comprises three Sections: the Programme and Strategy Coordination Section, the Networks Management and Partnership Section and the Safety Standards and Security Guidance Development Section. The mission of the Network Management and Partnership Section (NMPS) is to ensure the further development of the Global Nuclear Safety and Security Framework by facilitating knowledge management, knowledge networks and capacity building. The section will also act as a focal point of contact for extrabudgetary projects with donors, partners and IAEA internal organizational units and will provide for a departmental level monitoring and evaluation of all extra budgetary projects, by ensuring compliance with donor requirements and IAEA internal rules and guidelines.

Main Purpose

Under the supervision of the Director, the Finance Assistant contributes to the effective facilitation of the Division's extra budgetary financial activities by serving the focal point for financial arrangements and providing validity of financial transactions. The Finance Assistant also provides quality assurance of documents leaving the Division ensuring they are in compliance with IAEA standards, rules and procedures.

Functions / Key Results Expected

• Serve as the focal point for implementing the financial arrangements in support of activities using extra budgetary funds.
• Using AIPS, support actions necessary to complete programmatic inputs and to report on the status of the implementation of programmatic activities.
• Provide financial monitoring assistance, maintaining an accurate overview of all expenditures and funds transfers between tasks, and prepare status reports for managers and donors in accordance with the terms of the contribution agreements. Process administrative actions by means of the IAEA's electronic systems (AIPS and Travel Arranger) and ensure that IAEA standards, rules and procedures are applied.
• Within the assigned responsibilities, liaise with Missions and different Departments of the IAEA on procedures for the acceptance and reporting of contributions as required. Assist with consolidating inputs for the final donor reports as required.
• Provide administrative assistance as required.

Competencies and Expertise

Core Competencies

table { border-collapse: collapse; } table, th, td { word-wrap: break-word; valign="top"; } Name Definition Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. Teamwork Actively contributes to achieving team results. Supports team decisions. Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans. Functional Competencies

Name Definition Analytical thinking Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions. Client orientation Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction. Judgement/decision making Consults with supervisor/manager and makes decisions in full compliance with the Agency’s regulations and rules. Required Expertise

Function Name Expertise Description Administrative Support MS Office (Word, Excel, Outlook, PowerPoint) Proficiancy in MS Office and the ability to use databases. Asset Expertise

Function Name Expertise Description Finance Enterprise Resource Planning (ERP) system Hands on experience with the use of Oracle or similar Enterprise Resource Planning system (ERP). Finance Finance Principles and Practices Good knowledge of the relevant financial rules, regulations, procedures and accounting poilicies and practices of an international organization. Finance Financial Transactions Sound mathematical and numerical skills and the ability to pay attention to detail and maintain a high level of accuracy in preparing and posting financial transactions in financial systems. Qualifications, Experience and Language skills

• Completed secondary education.
• A minimum of five years relevant experience in finance, accounting or directly related fields, some of which in an international environment.
• Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
• English language test to IAEA standard.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 50249 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance

Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process. ------------------------------------------------------------------------------------------------------------------------------------------------------------- Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. -------------------------------------------------------------------------------------------------------------------------------------------------------------