Finance Assistant (Internal to UNOPS personnel)

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UNOPS - United Nations Office for Project Services

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Application deadline 11 months ago: Tuesday 28 Mar 2023 at 23:59 UTC

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Contract

This is a LICA-4 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 4 years of experience, depending on education. More about LICA-4 contracts.

Background Information - Job-specific

Under the guidance and supervision of the Finance officer, the Finance Assistant supports the provision of financial services within the support services function, ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNOPS rules and regulations.

The Finance Assistant works in close collaboration with the Programme, Project and Support Services colleagues in the local office as well as the UNOPS HQ colleagues, to exchange information and ensure consistent service delivery.

Functional Responsibilities

Summary of Key Functions:

  • Implementation of operational strategies
  • Treasury functions
  • Accounting, administrative and clerical support
  • Financial Reporting
  • Knowledge building and knowledge sharing

1. Ensure implementation of operational strategies and procedures, focusing on achievement of the following results:

  • Full compliance of financial processes and financial records with UNOPS rules, regulations, policies and strategies.

2. Provides accounting and administrative support, focusing on achievement of the following results:

  • Review of vouchers and review of supporting documents to ensure completeness, accuracy and correctness of accounts codes charges, entry of transactions in the computerized accounting and finance system.
  • Review of OA accounting documents from the field to make sure they meet the rules and regulations as per FRR and procurement rules.
  • Monitoring of financial recorded expenditures and related contributions to ensure timely and accurate accounting information.
  • Analysis of reports, investigation and adjustment as required.
  • Communication with colleagues/clients in areas requiring verification, corrections, additional information, etc. to improve quality of output and/or account submission and increase knowledge base in the process.
  • Monitoring of cash requirements and expenditures.
  • Provision of finance system support (UNOPS ERP Financial System, PeopleSoft) to field offices and regional office staff for Project Accounting and Financial Reporting
  • Ensure the maintenance of a good filing and archiving system for the purpose of achieving quick reference and up-to-date financial records.

3. Ensures accurate financial reporting, focusing on achievement of the following results.

  • Implementation of reporting systems and reports to meet Funding source requirements.
  • Reconciliation of expenditures recorded in oneUNOPS.
  • Assistance to Project Managers with oneUNOPS reporting and analysis.
  • Provision of ad-hoc financial reports as needed including for Year-End closure.
  • Assist the finance officer in the management of the VAT and Operational Advance balance accounts.

4. Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:

  • Participation in the Finance-focused trainings
  • Contributions to knowledge networks and communities of practice.

The key results have an impact on the overall execution of the UNOPS financial services. Accurate data entry and presentation of financial information and a client-oriented approach enhances UNOPS’ capability to effectively and efficiently manage financial resources.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self-and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education: - Completion of Secondary School is required. - Diploma Certificate in Accounting, Business Administration, Finance or or other relevant disciplines with two (2) years of relevant experience may be accepted. - University Degree in Accounting, Business Administration, Finance or other relevant disciplines will be an asset.

Experience: - A minimum of four (4) years of relevant accounting and financial management experience at national level is required. - Experience /knowledge of web-based applications and Google Suite products, especially google forms, sheets, docs and slides is an asset. - A minimum of one (1) year UNOPS work experience in the relevant field is required.

Language Requirements: - Fluency in written and oral English and the language of the duty station required. Knowledge of the second UN working language is desirable.

Additional Information

  • Please note that UNOPS does not accept unsolicited resumes.
  • Applications received after the closing date will not be considered.
  • Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
  • UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
  • Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
  • We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
  • For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
  • All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
  • It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

Background Information - Kenya

Kenya

The UNOPS Kenya office manages more than 60 projects in around 10 countries of eastern and southern Africa. UNOPS in Kenya helps partners achieve their project goals in sectors including governance, education, health, the environment, grant management and rural development.

Added 1 year ago - Updated 1 year ago - Source: jobs.unops.org