FINANCE ASSISTANT (Internal only)

Overview

Ensure financial compliance and support budget processes in UNMOGIP.

You have:

• High school diploma or equivalent is required.
• A technical or vocational certificate in accounting, finance, budget or related field is required.
• Experience in the use of Enterprise Resource Planning (ERP) systems, such as Umoja/SAP is required.
• A minimum of 10 years of progressively responsible experience within the United Nations system or in the private sector at the national or international level in accounting, finance, or budgeting is required.
• The minimum years of relevant experience is reduced to 8 years for candidates who possess a First-level university degree or higher.
• English is required, with a level II proficiency in reading, writing, listening, and speaking.
• Working experience of MS-Office (Word, Excel, PowerPoint, Outlook, SharePoint) is desirable.
• Experience in data analytics or related areas is desirable.

Contract

This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be more than 1,270 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting

The position is located in the Office of Financial Resourcing and Performance Unit in the United Nations Military Observer Group in India and Pakistan (UNMOGIP). The Finance Assistant performs the duties under the direct and overall supervision of the Chief Finance Officer. Within delegated authority, the Finance Assistant will be responsible for the following duties:

Responsibilities

Finance: o Ensure year-end adjustments have duly been completed, and bank reconciliations have been up to date with no or minimal open items. o Process financial transactions in ERP systems (e.g., Umoja), including payments, obligations, and adjustments. o Review and verify financial data for accuracy and completeness. o Maintain financial records and reconcile accounts regularly. o Handle receipt and disbursement of cash, maintain petty cash, and ensure accurate recording of all transactions in compliance with financial rules. o Verify supporting documents, maintaining cash records, reconciling balances, and preparing regular cash reports for review and audit purposes. o Deposit collections, collect authorized funds from banks, safeguard cash, and follow security protocols for handling and transporting cash. o Assists in the maintenance of fixed asset register, as required. o Review and prepare payments to staff and vendors for goods and services, including checking payments for accuracy and correcting any discrepancies. o Review the computation of staff members regarding their entitlements, including travel claims, daily subsistence allowance, mission subsistence allowance, and any other allowances, and prepare vouchers. Budget: o Assist in the preparation and review of budget proposals and cost plans. o Consolidate data for budget submissions and prepare supporting documentation o Prepare periodic financial reports, including expenditure statements and budget performance reports. o Analyze variances between approved budgets and actual expenditures. o Process the mission's redeployment of fund requests in accordance with the established procedures. o Monitor budget implementation/expenditures with approved budget to ensure they remain within authorized levels; analyse discrepancies for supervisor's attention/ and or corrective actions. o Advise and guide the review of current budget period commitments to ensure their validity to carry forward and cancel outstanding commitments that are not valid. Others: o Provide data and analysis for audits and internal reviews. o Ensure adherence to UN Financial Regulations and Rules. o Respond to queries on financial and budgetary matters from internal and external stakeholders. o Support capacity-building initiatives for staff on financial procedures. o Maintain up-to-date files and documentation for audit and reference purposes. o Draft or prepare correspondence to respond to enquiries in respect to relevant financial and budget matters. o Assist with the collection and analysis of data as well as preparation of data presentations and report for information sharing, responding to queries, knowledge management, planning and decision making. o Perform other related duties as required.

Competencies

Professionalism: Thorough knowledge in the use and application of the Organization’s financial rules as well as accounting policies and practices. Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance, accounting and budget functions, including database management, claims and treasury operations. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

A technical or vocational certificate in accounting, finance, budget or related field is required. Experience in the use of Enterprise Resource Planning (ERP) systems, such as Umoja/SAP is required. Working experience of MS-Office (Word, Excel, PowerPoint, Outlook, SharePoint) is desirable. Experience in data analytics or related areas is desirable.

Work Experience

A minimum of 10 years of progressively responsible experience within the United Nations system or in the private sector at the national or international level in accounting, finance, or budgeting is required. The minimum years of relevant experience is reduced to 8 years for candidates who possess a First-level university degree or higher.

Languages

English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).

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LanguageReadingWritingListeningSpeakingEnglishUN Level IIUN Level IIUN Level IIUN Level II

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules and strictly open for internal applicants only. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. UN Secretariat provides equal opportunity to all qualified female & male including the physically challenged candidates. UN is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UN does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo reference and background checks.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section ‎2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Potential interview questions