Finance Assistant Intern

Contract

This is a Internship contract. It usually requires 0 years of experience, depending on education. More about Internship contracts.

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Under The direct supervision of the Programme Finance Associate, the Finance Assistant provides the Programme with financial services ensuring effective and transparent utilization of Programme financial resources and integrity of financial services.

The Programme/Finance Assistant works in close collaboration with the Programme, Project, Field and Operations teams in the Country Office (CO) to resolve programme financial management-related issues and information delivery.

Duties and Responsibilities

Support implementation of financial strategies, in full compliance of UNDP rules, regulations, policies, and recording and reporting systems

• Perform duties in full compliance with UNDP financial regulations and rules, policies and standard operating procedures, including internal controls;
• Review and verify financial transactions, activities, and documentation; taking corrective actions as needed and reporting any unusual activities;
• Assist in the monitoring of financial exceptions reports for unusual activities or transaction, investigate anomalies and present recommendations for actions/decisions;
• Provide support in collecting, verifying and presenting information and data for use in the planning of financial resources and the formulation of the Country Office programme work plans, budgets, proposals on implementation arrangements and execution modalities;

Support the preparation and administration of budgets in full compliance of UNDP rules, regulations, policies, and recording and reporting systems

• Assist in the formulation of the budget, controlling allotments, monitoring expenditures, and preparing revisions according to the needs of the CO;
• Track the appropriate and timely use of financial resources;
• Undertake corrective actions on un-posted vouchers, including vouchers with budget check errors, match exceptions and unapproved vouchers. Respond to CO requests to resolve financial data issues;

Provide finance support to the Programme and Operations team

• Prepare Purchase Order (PO) and non-PO vouchers for development projects;
• Record transactions in Atlas, and other entitlements;
• Assist in monitoring monthly over-expenditure of budgets and follow up with Budget Owner;
• Assist in monitoring regularly transactions posted to projects ensuring actual expenditure has been recorded against correct budget category and activity, take timely corrective actions as required;
• Follow up deposits creation in Atlas and their application to Accounts Receivable (AR) pending items.

Competencies

Core

• Innovation: Ability to make new and useful ideas work.
• Accountability
• Creative Problem Solving
• Effective Communication: Ability to listen, adapt, persuade, and transform.
• Inclusive Collaboration
• Delivery: Ability to get things done while exercising good judgement.

Required Skills and Experience

Applicant should meet one of the following requirements:

• Enrolled in a postgraduate degree programme (such as a master’s programme, or higher).
• Enrolled in the final academic year of a first university degree programme (such as bachelor’s degree or equivalent);
• Have recently graduated with a university degree (as defined in (a) and (b) above) and, if selected, must start the internship within one-year of graduation.
• Be enrolled in a postgraduate professional traineeship program and undertake the internship as part of this program

Experience:

• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
• Excellent written and verbal communication skills
• Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter, is desirable.
• Have demonstrated the ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views, is desirable.

Language Requirements:

• High Proficiency in Arabic & English. - ability to write clearly and concisely