Job Description

BACKGROUND

Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.

The International Rescue Committee UK is part of the IRC global network, which has its headquarters in New York and London. The IRC is on the ground in more than 40 countries, providing emergency relief, relocating refugees and rebuilding lives in the wake of disaster. Through over 20 regional offices in cities across the United States, the IRC also helps refugees resettle in the US and become self-sufficient.

The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.

IRC-UK

Our European headquarters, IRC-UK, were established in London in 1997 to support the organisation’s global activities and particularly to diversify its donor base and be able to better advocate with European policy-makers on behalf of the people we serve. Since its establishment IRC-UK has grown rapidly and is now acknowledged for its high quality project management, technical expertise in governance and rights and economic recovery, and innovative thinking on early recovery and gender based violence. IRC-UK comprises approximately 200 staff.

In Europe, the IRC also has offices in Berlin, Bonn, Brussels, Geneva and Stockholm.

The Purpose of the Role

The purpose of the role is to assist the finance team in delivering its objectives and providing effective support to our Awards Management Unit programmes and country offices.

Scope and Authority

Authority:

This position assists and works closely with the Finance Business Partner - Projects. The position has no line management authority

Key Working Relationships

·Reports to Financial Controller and Finance Business Partner.

·Line managed by Financial Controller

·Close coordination with other members of the Finance team

·Working relationship with the wider Finance & Operations department, Fundraising, US Finance and the Awards Management Unit (AMU)

KEY ACCOUNTABILITIES

Grants income Allocations and Transfers (30%)

- Donor receipts: ensure all donor income are identified and allocated to the correct grant and country codes and inform AMU UK, New York and country offices on a timely basis. - Field Grant transfers: prepare international fund transfers batches to New York twice a month; ensure grant funding balance is checked using the Funds Available and Bank running balance spreadsheets. - Maintain digital files for grant transfers with full supporting documentation attached. - Assist in providing supporting documents for UK and Technical Unit grants/transactions as required by country offices for Field Audits. - Generate donor payment requests/Invoices on the request of AMU & Fundraising teams and maintain payment request log.

- Prepare non-PO journals to enable payments in Integra

- Process donor refunds and follow up with IRC Inc./Country office to return the funds to the UK and maintain a tracker for Inc./country returns.

· Prepare quarterly IATI report and submit to Finance Business Partner for review.

Grant Balances Reconciliation (65%)

·Reconcile transfers and field expenditure data between UK and New York for all UK grants by end of each month.

·Raise all issues arising from the reconciliations with the Finance Business Partner Projects for quick resolutions with New York and country offices by end of each month so the corrections can be made promptly.

·Ensure each grant is reconciled monthly and added to the main Grants Schedule.

·Prepare grant revenue recognition journals for Finance Business Partner - Projects review to ensure completeness and accuracy every month.

·Assist in fund balances reconciliations for all restricted grants and resolution of issues with Finance Business Partner - Projects.

· Work with AMU to collate donor financial reports, contracts and amendments for closed grants to ensure that Sun reporting is correct.

Other support (5%)

- Maintain UK office bank account templates held in on-line Bank softwareand amend templates when necessary. - Ensure SCB digital bank statements are received from the bank and filed in the correct location on the server for all periods and passwords are removed before saving the statements - Download monthly Exchange rates from Oanda until Integra launch.

PERSON SPECIFICATION

Essential

Skills, Knowledge and Qualifications:

·Good knowledge of accounting demonstrated by an accounting qualification such as AAT or part Qualified Accountant

·Strong IT skills including excellent Excel skills with the ability to [PC1]use SUMIFS, IF, Pivot tables and VLOOKUP

·Excellent attention to detail, particularly when working with data and large volumes of data

·Data driven

·Able to work independently and also as part of a team

·Has strong communication skills, including communicating with colleagues in the UK and internationally, in person, on video calls and over email in a clear and professional way

· Good organizational skills and the ability to plan and prioritise work

Experience:

·Experience of working with accounting software such as SUN or Microsoft Dynamics.

Qualifications

Candidates must have the right to work in the UK.

The applicants will be interviewed on rolling basis and the role to commence no later than 31st January 2023.

IRC-UK strives to be an equal opportunities employer. IRC-UK is committed to equality of opportunity and to non-discrimination for all job applicants and employees, and we seek to ensure we achieve diversity in our workforce regardless of gender, race, religious beliefs, nationality, ethnic/national origin, sexual orientation, age, marital status or disability.

IRC-UK welcomes applications from all candidates, including underrepresented groups and refugees who have the right to work in the UK.

IRC UK will ensure that individuals with disabilities are provided reasonable adjustments to participate in the job application and/or interview process, and for essential job functions if appointed to a role. Please contact us if you may need such adjustments.

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