Finance Assistant G5, Quetta (Internal to UN staff only)

.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

TERMS AND CONDITIONS

Job Title Finance Assistant Grade GS-5 Contract Type Fixed Term Contract Duration 1 Year Duty Station Quetta, PakistanThis vacancy announcement is for Nationals from Pakistan only. Deadline for applications is 21 December 2020. Only short-listed candidates will be contacted.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

This job is based in Field Office Quetta, and reports to the Head of Field Office, Finance Officer, or the designate. At this level job holder is expected to take responsibility for completion of a range of finance/budget related processes and activities requiring some interpretation of standard guidelines/practices. Job holder is able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.

JOB PURPOSE

To support effective delivery of finance, budget and administration support services in order to facilitate transparent and efficient utilization of financial resources.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Collate information for inclusion in reports, documents and correspondence, to support the effective work of other staff.
2. Respond to standard queries and provide timely and accurate guidance.
3. Process and manage routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources
4. Manage and maintain records and databases, to ensure information is organised and readily available for staff.
5. Maintain relationships with a range of individuals through provision of business support to assist in information sharing and service delivery to staff.
6. Proof-read reports, documentation, correspondence, etc., making changes in line with established guidelines where appropriate.
7. Contribute to improvement of business procedures and processes.
8. Collect and perform basic analysis of data to contribute to quality business information management.
9. Provide guidance to junior colleagues in performing their duties.

OTHER POST REQUIREMENTS

1. Assist and support the supervisor on financial matters to support informed financial decision making;
2. Ensures compliance with WFP financial policies, procedures, rules and regulations including integrity and consistency of data in WFP financial and accounting systems;
3. Ensure transparent and efficient utilization of WFP’s financial resources;
4. Act as Petty cash cashier;
5. Ensure that bank reconciliations for WFP accounts are regularly performed and reviewed by designated officials;
6. Ensure that the disbursements are made based on proper authorizations and supported by legitimate and sufficient documentation;
7. Ensure proper maintenance of vendor accounts and timely clearance of outstanding advances and other receivables;
8. Perform financial closure for entrusted imprest accounts;
9. Supervise junior support staff engaged in the different administrative services including finance, travel and/or other related areas;
10. Perform routine activities and checks related to management of Assets, Inventory, Vehicles, Travel, Reception/Registry, Vendors, Agreements/Contracts, Events and Building & Premises;
11. Supervise finance and administrative staff;
12. Perform other duties as required.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Internal Controls & Compliance Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to WFP's critical activities. Performance Budgeting, Analysis & Reporting Demonstrates participation in business planning efforts by developing basic project-level budgets and forecasts, incorporating information from various sources as appropriate to monitor KPIs. Resource Management Demonstrates ability to track and compile reports on HQ and Field staffing and resource usage on a project-level basis. Financial Mgmt. & Accounting Principles Applies knowledge of financial and accounting principles and practices to ensure compliance with WFP policies, applicable procedures and accounting standards. Supply Chain and Operations Knowledge Demonstrates basic understanding of WFP programme, implementation, and supply chain principles (including project modalities & structures).

STANDARD MINIMUM QUALIFICATIONS

Education:

Completion of higher secondary school education, preferably supported by a university degree in finance, accounts or related field.

Experience:

Five or more years of progressively responsible work experience in finance, with experience in general administrative work.

Knowledge & Skills:

• Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
• Knowledge of work routines and methods in order to complete processes under minimal supervision.
• Uses tact and courtesy to give and receive information to a wide range of individuals.
• Ability to identify data discrepancies and rectify problems requiring attention.
• Ability to offer guidance or basic on-the-job training to more junior staff.

Language:

Fluency (level C) in English and Urdu language. Knowledge of local language will be an added advantage.

.

Qualified female applicants are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.