Finance Assistant G5

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WFP encourages female candidates and people with disabilities to apply. WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.

TERMS AND CONDITIONS

Job Title: Finance Assistant Grade: G5 Type of contract: Fixed Term Duration: 1 year (extendable) Duty Station: Bangkok, Thailand Vacancy Number: 178549 Date of Publication: 25 Nov 2022 Deadline of Application: 09 Dec 2022 This vacancy announcement is for Nationals of Thailand

JOB PURPOSE

To support effective delivery of finance and budget support services in order to facilitate transparent and efficient utilization of financial resources.

KEY ACCOUNTABILITIES (not all-inclusive)

The job holder is expected to take responsibility for completion of a range of finance/budget related processes and activities requiring some interpretation of standard guidelines/practices. Job holder able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.

1. Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations. 2. Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making. 3. Monitor the bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed. 4. Review and reconcile various clearing accounts to ensure appropriate balances, and investigate erroneous/invalid entries and take appropriate corrective accounting action. 5. Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations. 6. Assist in compiling information from various sources in order to prepare reports relating to budgets, accounting, finance and statistics. 7. Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions. 8. Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines. 9. Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner. 10. Provide guidance and on-the-job training to other support staff, to ensure services are delivered consistently and to the required standards. 11. Perform other related duties as required.

STANDARD MINIMUM QUALIFICATIONS

Education:

Completion of secondary school education. A post-secondary certificate in the related functional area (finance & accounting) is desirable. University Degree in Finance, Accounting, Business Administration or related fields would be desirable.

Experience:

At least five years of progressively responsible experience in finance and accounting work including at least two years in the field of administrative services or others related field.

Has experience collecting and monitoring financial data on projects and programmes, assessing financial health and status, and reporting findings to senior leaders.

Knowledge & Skills:

Experience in the usage of computers and office software packages (MS Word, Excel, PowerPoint, etc.) and knowledge of spreadsheet and database packages, experience in handling of web-based management systems. Experience with SAP, Oracle and other ERP software highly desirable. Experience within the UN system in finance, accounting, and budget would be an advantage.

Language:

Proficiency in both oral and written communication skills in English and Thai.

HOW TO APPLY

To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). Only short-listed candidates will be contacted. We want to ensure the recruitment process is fully accessible. Please contact us at [email protected] to advise us of any accessibility needs you may have.

ABOUT WFP

The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.

ORGANIZATIONAL CONTEXT

WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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