Finance Assistant (Accounts Payable)(G4)

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.

Organizational Setting

The Division of Budget and Finance manages the financial resources essential for full implementation of the IAEA's scientific and technical programmes. The Division provides financial services and solutions for programme budgeting, treasury, payments, payroll, financial accounting and reporting to support the IAEA's mandate.

Main Purpose

The main purpose of the post is to ensure the effective and timely functioning of the accounts payable function relating mainly to the IAEA's procurement of goods and services from regular budget and extra-budgetary funds.

Functions / Key Results Expected

• Review and examine incoming invoices relating to the procurement of goods and services and match invoices against purchase orders, contracts or agreements. • Process standard invoices in an efficient and timely manner to ensure prompt payment in accordance with contract terms. • Perform daily monitoring of accounts payable transactions, bringing exceptions to the attention of supervisor. • Respond promptly to enquiries from suppliers and staff on pending transactions. • Assist with the periodic and year-end accounts payable closure process by gathering and verifying financial data.

Competencies and Expertise

Core Competencies(Competency Framework)

Name****Definition CommunicationCommunicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. Achieving ResultsTakes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. TeamworkActively contributes to achieving team results. Supports team decisions. Planning and OrganizingPlans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.Functional Competencies

Name****Definition Analytical thinkingGathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions. Client orientationEstablishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction. Judgement/decision makingConsults with supervisor/manager and makes decisions in full compliance with the Agency’s regulations and rules.Qualifications, Experience and Language skills

• High School Diploma - Completed secondary education. Further education in finance and/or accounting is an advantage.
• Formal training in accounting is an asset.
• A minimum of four years of relevant experience in finance or accounting, some of which in an international organization.
• Hands on experience with the use of the financial module of an Enterprise Resource Planning system (ERP). Knowledge of Oracle is an advantage.
• Knowledge of financial regulations, rules, procedures and accounting policies and practices in an international organization.
• Sound mathematical and numerical skills, and the ability to pay attention to detail and maintain a high level of accuracy in preparing and posting financial transactions in financial systems.
• Interpersonal skills: Ability to work in a multicultural team with sensitivity and respect for diversity. Ability to act with tact, diplomacy and discretion when dealing with internal and external counterparts.
• Organizing skills: Ability to set priorities, plan and organise own work taking into account changing demands and to handle a large volume of work in an efficient, accurate and timely manner.
• Communication skills including the ability to write clearly and concisely.
• Computer skills: Proficiency in MS Office 2010, which is the IAEA standard (Word, Excel, Outlook, PowerPoint) and ability to use databases.
• Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
• Administrative skills test to IAEA standard might be part of the selection process.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 45695 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/general-service-staff

General Information

• The IAEA's paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
• Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person's race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
• The IAEA is committed to gender equality and to promoting a diverse workforce.
• Recruitment will be on a LOCAL BASIS only.
• Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
• The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.

Evaluation process

• The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
• Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

Appointment information

• Appointment is subject to a satisfactory medical report.
• Staff members may be assigned to any location.
• The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.