Finance Assistant

Job Description

Under the direct supervision of the Mogadishu Finance Officer and overall administrative support from Mogadishu Field Coordinator, the Finance assistant will support in various finance functions and other departments for IRC Mogadishu Office. The Finance assistant will be responsible for accounting and documenting all financial documents for the Mogadishu office. The position will also be responsible for ensuring that all donor and IRC accounting procedures are followed, and budgets are adhered.

Specific Responsibilities:

- Assisting all aspects of day-to-day operations of finance department in field office. - Assist in the implementation of Finance policies, procedures, and systems. - Ensure compliance with IRC procedures and guidelines. - Assist reviewing all PRs for proper coding and budget adequacy before approval. - Assisting the Finance Officer in scanning and proper recording of finance documents. - Stamping ‘Receive’ once the payment comes to the finance Office and ‘paid’ on all documents once cash vouchers and cheques are signed and cash and cheques disbursed before filing. - Assisting in processing of payments in Finance department by writing cheques and facilitating approvals. - Maintain petty cash and raise payment as per the need. - Perform the petty cash counts on weekly basis and ensure that they are filed. - Maintain, organize and well documented (all files must be labeled properly and visibly) and sequential filing system for all disbursement vouchers. - Assist in Submitting cash forecast by the end of every month. - Participate reviewing all payment documents for proper and adequate back up. - Assist proper recording of transactions and updating Cash books worksheets for accuracy and completeness. - Assist in Preparation of cash and bank reconciliation for field office and share with it to main office by 15th and 30th of every month.

Personnel Management

- Serve as technical resource person for the accounting department when needed.

Administrative duties

- Supervise all activities done daily in the Accounts department when needed.

Finance/Budgeting

- Act always in accordance with local law and standards of accounting practice. - Review with the objective of gaining a clear understanding budget guidelines and instructions - Review funding allocations to enable proper guidance to programs and proper coding.

Qualifications

- A Diploma or bachelor’s degree in Finance/Business Administration Required. - At least 2 years of finance and accounting experience in a similar post. - Knowledge of Microsoft Office software. SUN System accounting and enterprise resource planning system is an added advantage. - Ability to work independently in a rapidly changing professional environment with a view towards establishing administrative procedures and protocol that will ensure optimal functioning of the operation. - Excellent interpersonal, organizational, and time management skills. - Ability to meet strict deadlines and work minimum supervision. - Ability to work in and as a team.

Required Competencies:

- A mature person of high professional discipline and moral integrity. - Knowledge of local Somali language. - Previous experience within a humanitarian aid organization, in particular working in Emergency programs and participated high rapidly changing environment. - Strong counseling skills. - Good organizational skills. - Competent to work under stress as the situation may dictate.

Standard of Professional Conduct

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Gender Equality & Equal Opportunity

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce

including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Diversity and Inclusion

at IRC, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, physical or mental ability, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.

IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and free of bias, prejudice, and harassment. IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting. All IRC staff, wherever they are located, are accountable for creating an environment free of discrimination, harassment, bullying, and retaliation.