Finance Assistant

Volunteering Finance & Economy

Overview

Provide financial and administrative support to the Global Fund project in Cairo.

You have:

• Experience in financial reporting, reconciliations, and variance analysis, preferably within UN, international NGO, or donor-funded projects.
• Familiarity with UNDP financial rules, IPSAS, and donor financial guidelines (e.g., Global Fund) is highly desirable.
• Experience reviewing and verifying supporting documents, vouchers, invoices, and bank statements for compliance and completeness.
• Proven ability to support cash flow forecasting, advances management, and financial monitoring for Sub-Recipients (SRs) and Sub-Sub-Recipients (SSRs).
• Knowledge of audit preparation, spot checks, and internal control mechanisms.
• Strong command of Microsoft Excel and financial management tools for data analysis, budget monitoring, and reporting.
• Attention to detail, accuracy, and ability to identify and escalate financial irregularities.
• Ability to contribute to financial capacity building of implementing partners (SRs/SSRs) through feedback, guidance, and transfer of good practices under supervisory guidance.
• Good interpersonal, networking and communication skills.
• Willingness to contribute and work as part of a team.

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

UNDP is a founding cosponsor of the Joint UN Programme on HIV/AIDS (UNAIDS), a partner of the Global Fund to Fight AIDS, TB and Malaria, and a co-sponsor of several other international health partnerships. UNDP’s work on HIV, health and development, as described in the HIV, Health and Development Strategy 2016-2021: Connecting the Dots, leverages UNDP’s core strengths and mandates in human development, governance and capacity development to complement the efforts of specialist health-focused UN agencies. UNDP delivers three types of support to countries in HIV, health and development.

First, UNDP helps countries to mainstream attention to HIV and health into action on gender, poverty and the broader effort to achieve and sustain the Sustainable Development Goals. Second, UNDP works with partners to address the interactions between governance, human rights and health responses. Third, as a trusted, long-term partner with extensive operational experience, UNDP supports countries in effective implementation of complex, multilateral and multisectoral health projects, while simultaneously investing in capacity development so that national and local partners can assume these responsibilities over time, completed in partnership with the Global Fund.

The UNDP/Global Fund partnership is an important part of this work, facilitating access to resources for action on SDG 3 by countries that face constraints in directly receiving and managing such funding. UNDP partners with countries in crisis/post-crisis situations, those with weak institutional capacity or governance challenges, and countries under sanctions. When requested, UNDP acts as temporary Principal Recipient in these settings, working with national partners and the Global Fund to improve management, implementation and oversight of Global Fund grants, while simultaneously developing national capacity to be able to assume the Principal Recipient role over time.

In Egypt, the UNDP Country Office serves as the Principal Recipient for the Global Fund HIV/TB grant, which provides a comprehensive package of prevention services to key populations and seeks to increase testing and linkages to care for people living with HIV and TB, including multi-drug resistant TB. The programme also includes funds for COVID-19 response and recovery. UNDP implements the programme in close collaboration and coordination with the National AIDS Program, the National TB Program, Civil Society Organizations and UN partners.

From a financial management perspective, UNDP as Principal Recipient ensures transparent use of donor resources, strict compliance with Global Fund and UNDP regulations, and continuous capacity building of national partners in financial management and reporting.

The incumbent will work in close collaboration with the Global Fund Programme Management Analyst, UNDP CO, and operations staff of the Sub Recipients, to successfully deliver programme and administrative services.

Under the direct supervision of the PMU – Programme Management Analyst, and the overall supervision of the PMU – Programme Manager, the National UN Youth Volunteer will:

• Provide logistical support for training activities organized in coordination with MoHP. • Collect required documents from training participants (e.g., supplier forms, ID copies, bank letters, etc.). • Distribute transportation fees during events as needed and prepare the related settlement documents. • Collect training materials from counterparts and ensure completion of the training file in line with the established checklist. • Review direct payment requests and verify that all supporting documents are adequate and complete, submitting findings to the supervisor for confirmation before processing. • Process day-to-day invoices with accuracy and ensure their timely review, clearance by the supervisor, and subsequent release of payments in line with UNDP/Global Fund financial procedures. • Follow up with Global Fund Sub-Recipients (SRs) working under the advances modality to ensure timely submission of financial reports and supporting documentation, escalating any issues to the supervisor. • Conduct an initial review of financial supporting documents received from NGOs, ensuring completeness, consistency, and inclusion of bank statements, and share findings with the supervisor. • Support the preparation of financial reconciliations and budget vs. actual expenditure variance analyses, highlighting discrepancies and presenting them to the supervisor for review and guidance. • Support the review and consolidation of quarterly financial reports from SRs/SSRs, ensuring compliance with UNDP and Global Fund financial guidelines, and aligning all outputs with the supervisor’s validation. • Support tracking and monitoring advances and settlements for SRs/SSRs and maintain updated records to support cash flow forecasting. • Contribute to the preparation of documentation required for audits, spot checks, and donor financial verification, ensuring that all materials are cleared by the supervisor. • Escalate any identified financial irregularities or gaps in documentation to the supervisor for review and timely decision-making. • Contribute to the financial capacity building of Sub-Recipients (SRs) and Sub-Sub-Recipients (SSRs) by providing feedback on reporting gaps, sharing good practices, and supporting their understanding of UNDP/Global Fund financial requirements, under the supervisor’s guidance. • Maintain the project’s financial filing system, ensuring documents are well-organized, audit-ready, and periodically reviewed with the supervisor. • Prepare structured weekly updates for the supervisor, summarizing pending cases, issues under review, completed tasks, and next steps, to ensure systematic visibility on progress and outstanding actions. • Perform any other related tasks as may be required or assigned by the supervisor.

Results/Expected Outputs:

• Enabling the Global fund implementation team PMU to better support the MOHP in the implementation. • Achieving a good delivery rate for the 2025/26 implementation period with accurate and timely financial reporting to UNDP and the Global Fund. • High-quality financial reviews of Sub-Recipients (SRs) and Sub-Sub-Recipients (SSRs), ensuring completeness of supporting documents, reconciliations with bank statements, and compliance with Global Fund/UNDP rules. • Strengthened financial accountability and improved accuracy of financial reporting, leading to timely submission of high-quality reports to the Global Fund. • Enhanced internal control mechanisms, and systematic monitoring of Sub Recipients’ expenditures and bank reconciliations. • Improved financial capacity of SRs and SSRs through consistent feedback and guidance, leading to more accurate, timely, and compliant financial reporting. • Clear and up-to-date project financial filing system supporting audit readiness and institutional memory. • Regular structured weekly updates provided to the supervisor, ensuring shared visibility on pending cases, completed tasks, and outstanding actions to support timely decision-making. • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment. • A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.

Accountability, Adaptability and Flexibility, Client Orientation, Communication, Managing Performance, Planning and Organizing, Professionalism, Technological Awareness, Working in Teams.

experience in financial reporting, reconciliations, and variance analysis, preferably within UN, international NGO, or donor-funded projects. • Familiarity with UNDP financial rules, IPSAS, and donor financial guidelines (e.g., Global Fund) is highly desirable. • Experience reviewing and verifying supporting documents, vouchers, invoices, and bank statements for compliance and completeness. • Proven ability to support cash flow forecasting, advances management, and financial monitoring for Sub-Recipients (SRs) and Sub-Sub-Recipients (SSRs). • Knowledge of audit preparation, spot checks, and internal control mechanisms. • Strong command of Microsoft Excel and financial management tools for data analysis, budget monitoring, and reporting. • Attention to detail, accuracy, and ability to identify and escalate financial irregularities. • Ability to contribute to financial capacity building of implementing partners (SRs/SSRs) through feedback, guidance, and transfer of good practices under supervisory guidance. • Active, committed, and highly organized. • Ability to plan and organize work with minimal supervision. • Motivated to contribute towards peace and development and to serve others. • Good interpersonal, networking and communication skills. • Willingness to contribute and work as part of a team. • Flexible and open to learning and new experiences. • Respect for diversity and adaptability to other cultures, environments and living conditions. • Previous experience as a volunteer and/or experience of another culture (i.e. studies, volunteer work, internship) would be highly regarded.

Cairo, Egypt is a family duty station with a wide range of services (health, education and leisure) and good living conditions. Cairo (and Egypt) has long been a center of the region’s political and cultural life, with high levels of tourism. Like other similar cities, Cairo offers good quality of life in terms of access to shopping centres, banks, medical services, educational facilities, cultural events, etc.

The Arab Republic of Egypt has a unique geographical position in Northeast Africa, at the crossroads of Europe and Asia, on the Mediterranean and Red Sea, and its connection to Sub Saharan Africa through the Nile Valley. The country is defined by desert and the Nile, the longest river on Earth.

Specialist UN Volunteer gets the following package: • Volunteer Living Allowance (around EGP 60,000Month) • Entry Lump-Sum = USD 400 (one-time payment paid in EGP) • Exit Lump-Sum upon completion of contract. • Medical and life Insurance premium/Cigna (100%) and dependents policy. • Access to UNV E-Campus for training and learning including access to LinkedIn learning.

Further entitlements and information available at: https://www.unv.org/volunteer-your-country-conditions-service

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Potential interview questions

Added 8 months ago - Updated 8 months ago - Source: unv.org