Finance Assistant
Assist in financial operations and reporting tasks
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Overview
Assist in financial operations and reporting tasks
You have:
- Bachelor’s or Associate’s degree in business, accounting or finance preferred; professional experience in lieu of education will be considered.
- Minimum of 2 years relevant professional experience in finance and accounting.
- Fluent in English, both spoken and written.
- Proficient in Microsoft Office applications (Word, Excel, Outlook). Ability to use the internet and other digital tools for data entry and research.
- Working knowledge of accounting software such as Microsoft Dynamics is a plus.
- Ability to carry out work with a high degree of integrity and confidentiality.
- Self-starter with excellent problem-solving skills and the ability to multi-task and prioritize.
- Attention to detail and accuracy in work product.
Major Responsibilities:
Responsibilities include, but are not limited to:
- Operate effectively in IRC’s proprietary ERP financial accounting system (integra) and coach program staff regularly on the process and the system. - Process payments by a variety of methods – ACH, Prepaid Cards and Checks - Process and support the program team on client’s payment mostly through USIO cards. - Support program team on client’s tracking, p-card reconciliation, mileage and submitting other expenses in the Integra system. - Review payment requests made in financial system by staff for accuracy; submit through workflow and post - Prepare a wide variety of month-end, financial close journal entries within mandated deadlines - Oversee and review new vendor set-up process - Prepare weekly grant spending reports; work with staff to resolve any discrepancies - Prepare monthly Time & Effort reports, send to staff for signature, collect and file - Prepare weekly deposit and customer payment journals to be posted to the financial system - Create aging reports for fee-for-service programs and follow up on unpaid invoices - Void checks as needed - Oversee, review and post contributions-in-kind (donations and volunteer time) in accordance with grant requirements - Assist with internal and external audit inquiries and reporting - Maintain accounting files and records in accordance with IRC and donor requirements - Other projects and assignments as needed
Job Requirements:
Education: Bachelor’s or Associate’s degree in business, accounting or finance preferred. Professional experience in lieu of education will be considered.
Work Experience: Relevant professional experience in finance and accounting required; minimum of 2 years’ experience strongly preferred.
Demonstrated Skills & Competencies:
- Ability to carry out work with a high degree of integrity and confidentiality - Self-starter with excellent problem-solving skills combined with the proven ability to multi-task, prioritize duties, and manage time effectively. - Attention to detail and accuracy in work product. - Fluent in English, both spoken and written. - Proficient in Microsoft Office applications (Word, Excel, Outlook); ability to use the internet and other digital tools for data entry, research and problem-solving purposes. - Working knowledge of accounting software such as Microsoft Dynamics a plus
Working Environment:
- Standard work environment; majority of the workday at a computer terminal. - Must be comfortable working in front of the computer and with data for long periods of time
Compensation: Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.
Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
US Benefits: The IRC offers a comprehensive and highly competitive set of benefits. All US employees are eligible for sick time, a 403b retirement savings plans: up to 4.5% immediately vested matching contribution, plus an 3-7% additional IRC contribution, and an Employee Assistance Program which is available to our staff and their families to support in times of crisis and mental health struggles.
In addition, full-time employees are eligible for 10 US paid holidays, 20-25 paid time off days, disability & life insurance, medical, dental, and vision insurance (employee contribution starting at $135, $7, and $5 per month respectively) and FSA for healthcare, childcare, and commuter costs. Part-time employees are eligible for a proportionate amount of paid time off. These additional benefits apply to employees who work at least 6 months within a 12 month time period.
Qualifications
Potential interview questions
| Can you describe a time when you had to manage multiple deadlines? | This question assesses your time management skills and ability to prioritize tasks effectively. | Provide a specific example of a situation where you balanced multiple deadlines successfully. |
| How do you ensure accuracy in your financial reporting? | The interviewer wants to understand your processes for maintaining accuracy and attention to detail. | Pro members can see the explanation. |
| What challenges have you faced when working with ERP systems? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe your experience with vendor management and tracking expenses. | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you handle confidential information in your work? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 1 year ago
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Updated 1 year ago
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Source:
rescue.org
