Finance Assistant

Contract

This is a DRC - National contract. More about DRC - National contracts.

WHO ARE WE?

We Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home. The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced. All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

ABOUT THE JOB

The Finance Assistant is responsible in handling all cash movements and in particular payment of program beneficiaries in the field. He/she also supports the Finance Officer in producing high quality documentation.

Responsibilities:

Documentation / vouchers

• Payment of cash to the beneficiaries (IDPs, returnees and other program beneficiaries)
• Accountable for cash box.
• Respect and follow-up the DRC’s financial procedures.
• Dealing with transfers and exchanges of money.
• Daily, weekly and monthly Cash counts.
• Produce computerized cash book based on cash movements IN and OUT of the cash box and safe.
• The cash book must, as a rule, reflect accurately and IN REAL TIME the movements of cash.
• Any senior manager is allowed with the authorization of the AM, HOSS or the CD to perform cash count
• Withdraw cash from the bank when needed with the support of the Finance Officer.
• Ensure that security is up to standard for any cash movements (as per procedure).
• Voucher & Cashbook: filling of voucher(s) & registration of voucher in general journal & cashbook.
• Payment: make payments for all items and services which have been properly approved.
• Safe & Cashbook checking at the end of each day, the cashbook and the safe should be checked and the balance should correspond.
• Vouchers: quality of vouchers should be checked by the Finance Assistant at the end of each week.
• Advances: ensure timely clearance of all advances for the staff.
• Ensures finance supporting docs are complete (coding, authorization level types of documents)
• The vouchers are sent to the capital office on time and a copy is kept at base level
• Control that field vouchers are acceptable
• Perform and document scheduled and unscheduled cash counts
• The filing system is clear, clean and up to date

ABOUT YOU

To be successful in this role you must have:

Experience and technical competencies:

• Minimum 2 years relevant professional work experience with NGO.
• Experience of working in a finance role with an I-NGO for at least 1 year
• Experience of following organizational policies and procedures
• Good financial management/record keeping skills

Education/qualifications:

• A bachelor’s degree in finance, Accounting, Business Administration, Economics, or a related field is often required.
• Proficiency in Microsoft Word, Excel & Outlock is required
• Demonistrated Communication skills & ability to work effectively under time constraints & take intiatives

Languages:

• English
• Pashto
• Dari

Key stakeholders: (internal and external)

• Procurement and Program departments
• Bank (Possibly)
• Money Exchange service provider
• Safety

We Offer:

• Contract length: to 31st of December 2024 with the possibility of Extension.
• Band: NMI
• Designation of Duty Station: Based in Kandahar (with travel to Sub Offices).
• DRC has Flexible working hours for Females staff as per DRC Policy.
• 13th month’s salary Will be paid by end of each month with salary.
• Top-up credit card as per office regulations.
• 1+1 Health Insurance will be provided by DRC.
• Eid Bonus.
• DRC provide Transport allowance/ Transportation Facilities for female and people with disability.
• DRC Provides kindergarten/ Day Care allowance for max 2 children – Applicable to female mothers.
• Per diem allowance for employee and her Mahram - Applicable for female
• Salary and conditions will be in accordance with the DRC salary scale.

Application process:

Interested? Then apply for this position by clicking the Apply button below. All applicants must send a cover letter and an updated CV (no longer than four pages), Both must be in the same language as this vacancy note. CV-only applications will not be considered.

Note: Female candidates are highly encouraged to apply.