Finance Assistant

Work Arrangement:

Job Description

Background/IRC Summary: The International Rescue Committee (IRC) responds to the world’s worst crises and helps people to survive and rebuild their lives. At work in over 40 countries to restore safety, dignity and hope, IRC leads the way from harm to home. The IRC has headquarters offices in New York and London. The IRC launched a program in September 2016 in Libya which provides life-saving medical care, medicines, and medical supplies and in doing so strengthens the capacity of the Ministry of Health. At present, the IRC is conducting these activities in Misrata

Job Overview/Summary: The Finance Assistant in Tunis Office assist the Finance Manager performs the day-to-day finance operations in Tunis as well as for the Libya CP. Works under the supervision of the FM to maintain and oversight the accounting operations to ensure that all finance operations in Tunis are performed in accordance with IRC and donors regulations and procedures. Major Responsibilities: Specific duties Assist in the implementation of Finance policies, procedures, and systems. Cash custodian in Tunis office Reserve/prepare cash vouchers for Cash payments, share checks distribution plan with Supply chain on weekly basis. Follow up on suppliers’ invoices to be captured in system (ERP Integra) Maintain an updated record of supplier invoices. Following up on pending checks to be delivered to Vendors/Beneficiaries/Staff. Issuing Invoice journals on ERP system” Integra” and submitting for approval on daily basis Maintain the filing system of all finance records, make it available for internal / external audit review, and trace all documents (PRs, payments, checks, and service requests), Copying and scanning of documents as required. Focal person for All payments sent/received to/from Libya and to ensure that process payments within given time. Custodian of Check books, (preparation) and Issuance of Checks. Focal point for issuing payments on the online banking system and submit for approval. Printing and filing proof of payments for the online banking monthly. Printing checks and makes sure accuracy of the checks details to minimize the voided checks. Following up on staff advances to be cleared before the month ends. Ensure Libya payroll and Tunis payroll bank transfers are processed timely and conducting the follow up needed with the banks. Proceed with Libyan payroll reconciliation and raise non reconciled items to the supervisor. Assist the FM with issues and provide documentation as required by our Banks in Tunis Other support finance task as assigned by the supervisor

Qualifications

Job Requirements:

Education:

●Bachelor’s degree in finance, Accounting or Advance Diploma in Accounting from recognized College/Institution Work Experience: ●Recent graduate ●The candidate should be mature, with a stable personality and ability to maintain confidentiality.

Demonstrated Skills and Competencies: ●Effective communication skills, both written and verbal ● skill with MS specially Excel is highly desirable ●Ability to prioritize among multiple tasks and make decisions.

Language Skills: ●Fluency in Arabic. Good English and French, written and spoken, required. __________________________________________________________________________________________________ The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.