Finance Assistant

Job Description

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries, the IRC aims to restore safety, dignity, and hope to millions uprooted and struggling to endure.

In response to the arrival of refugees in Greece in 2015, the IRC has been offering SMS, WASH, Livelihoods, and Protection services to children, women, and people in need of mental health support. IRC Hellas is currently operating in Athens, Thessaloniki, and Lesvos.

Are you looking for an exciting opportunity and helping vulnerable populations at the same time? Then join us!

Scope of work:

We are looking for a Finance Assistant who will Support the Finance Officer in managing all aspects of the day-to-day operations of the accounting department in the country office. The job holder will assist in implementing Finance policies, procedures, and internal systems. The selected candidate will undertake the responsibility of document collection, scanning, and filing.

Key responsibilities:

General accounting

1. Book keeping under supervision in the Greek ledger and cash expense transactions in a excel file.

2. Ensure proper documentation and filing of all financial documents.

3. Collaborate with other IRC offices on gathering /sending needed documentation for the completion of the accounting entries.

Filing

1. Prior to filing ensure that all documents have been stamped 'PAID' including the any additional stamp or information that has to be filled in on specific documents.

2. Maintain an organized and well-documented (all files must be labeled properly and visibly) and sequential filing system for all cash / bank disbursement vouchers.

3. All files should be arranged in separately designated filing sites for cash, bank, and other documents

4. Archiving finance documents as instructed by the finance manager and finance officer.

Scanning

1. Scanning all files separately for payments via cash and bank, accounting notes, contracts for construction and services and other docs.

2. Creating relative on line category files in a share folder and placing all scans with a designated file name relative to each category.

Job Requirements

Education:

• BA or equivalent experience from a recognized College/Institution in Accounting/ Finance fields.

• Computer literate with experience in Microsoft Excel and Word.

• An accounting package knowledge will be an added advantage.

Desirable Skills and Abilities:

• Excellent verbal and written communication skills, fluent in written and spoken English.

• Strong interpersonal skills

• Attention to detail

• Good organizational skills.

• Ability to independently organize work, prioritize tasks and manage time.

Standard of Professional Conduct: IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.

Commitment to Gender, Equality, Diversity and Inclusion: IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Equal Opportunity Employer: IRC is an equal opportunity employer and we value diversity and inclusion. We do not discriminate on the basis of race, nationality, ethnicity or tribe, gender, age, religion, caste, sexual orientation, differently abled, geographic origin, marital status, veteran status and cultural background (or any other characteristic protected by law). We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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Qualifications