Finance Assistant

Job Description

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933, the IRC offers lifesaving care and life- changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries, the IRC aims to restore safety, dignity, and hope to millions who are uprooted and struggling to endure.

In response to the increased refugee arrivals into Europe, the IRC established the program initially in Greece, which was expanded with programs in Serbia the wider Balkans, and Germany. Following a first assessment conducted in January 2017 in Italy and another one in July 2017, several critical protection gaps were identified within assistance provided to refugees and migrants in Italy: mental health and psychosocial support (MHPSS), assistance to unaccompanied children, information provision and legal support. To respond to the identified gaps, IRC established a small presence in Italy. Programs in Italy include Refugee.Info, a web-based information platform, child protection programming targeting unaccompanied children and victims of trafficking, mentoring programs for the socio-economic inclusion of refugee youth, WPE and education (social-emotional learning and healing classrooms).

Are you passionate about people? Bring your full and authentic self and join us!

Summary statement of responsibilities:

We are looking for a Finance Assistant who will assist the Senior Finance Officer in running the accounting, finance, budgeting, and grant management functions. The job holder will be responsible for managing the accounting database for the Italy program, payments, and bookkeeping.

Duties and responsibilities are as follows:

• Maintain the accounting database, recording, reconciling, and adjusting.

• Processing of bank and cash transactions daily.

• Review financial documents, prepare invoices and vendor payment journals in Integra, and initiate payments via the bank website.

• To ensure that the Bank and cash book is updated every day.

• Preparation and checking of bank reconciliation on a monthly basis.

• Control and supervise all transactions throughout the month to maintain an accurate ledger.

• Extract detailed transactions and verify per account and financial dimensions.

• Monitor vendor accounts to ensure no outstanding payables or receivables.

• Keep tracking facility rent, utilities, vendors, and partner payments on time.

• Review all staff travel expense reports for inclusion in payroll.

• Ensure all approved invoice journals are posted.

• Process and post recurring charges (e.g., rent, prepaid insurance).

• Contribute to the efficient functioning of the Office in collaboration with the direct project management.

• Build and maintain electronic and hard files for all grants per IRC practices, an electronic photo library, and all relevant internal and external program information. Ensure all grant files are organized and well managed for planning and preparation of Donor reports and project monitoring.

• Any other tasks as requested by the Senior Finance Officer.

Qualifications:

1. Bachelor’s degree in accounting, Business Administration, Finance, or Economics.

2. Minimum 1 year of experience in Finance, bookkeeping, accounting, or any related fields.

3. Must be able to function comfortably in a complex work environment, working and prioritizing multiple tasks.

4. Able to communicate effectively (written and verbal) in English with staff.

5. Good time management and social skills.

6. Digital solid literacy (especially Excel).

Professional Standards:

• All IRC employees are required to adhere to The IRC Way Standards for Professional Conduct and the IRC country employment policies.

• Adhere to the Code of Conduct every day – on the site and in the community.

• Maintain confidentiality

• While in IRC sites, all IRC staff must wear appropriate IRC visibility.

Disclaimer Clause: This job description is not an extensive list of the skills, effort, duties and responsibilities associated with the position.

Standard of Professional Conduct: IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.

Commitment to Gender, Equality, Diversity and Inclusion: IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting.

Equal Opportunity Employer: IRC is an equal opportunity employer and we value diversity and inclusion. We do not discriminate on the basis of race, nationality, ethnicity or tribe, gender, age, religion, caste, sexual orientation, differently abled, geographic origin, marital status, veteran status and cultural background (or any other characteristic protected by law). We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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Qualifications