Finance Assistant

Finance & Economy

Overview

Perform day-to-day finance operations and support financial management tasks.

You have:

• A bachelor’s degree or equivalent in accounting or finance is required. An advanced degree is preferred.
• Minimum of 1 years’ experience from an international NGO.
• Strong accounting skills and experience, including management of general ledger, journal entries, payroll, payables, and balance sheet.
• Advanced computer skills in MS Office programs, particularly Excel.
• Prior staff supervisory experience and strong organizational skills are desired.
• Excellent oral and written English skills.
• Previous knowledge of SUN system will be an advantage.

Work Arrangement:

Job Description

Background --------------

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crisis and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

Since 2007, IRC has worked with refugees and other vulnerable populations in Jordan. Working in coordination with the humanitarian community and the Government of Jordan, the IRC's assistance programs for children in Jordan include both camp-based (Zaatari, and Azraq camps) and urban-based refugee assistance (Mafraq, Ramtha, Irbid).

Job Overview/Summary ------------------------

The Finance Assistant performs the day-to-day finance operations. works with the Finance Officer and Senior Finance office r in the maintenance and oversight of the accounting operations to ensure that all finance operations in Amman office are performed in accordance with IRC and country office policy and procedures. The position is based in Amman, Jordan

Key responsibilities: -------------------------

Specific Responsibilities:

1. General Ledger Processing

- Payments review and process the transfers in Bank online website

- · Assist with making payments to suppliers, contractors and program staff based on approved documents and in line with authority delineation.

- Ensure all transactions follow IRC accounting policy, Donor restriction and generally accepted accounting principles.

- Maintain confidentiality of all financial and other job-related information.

- Ensure proper documentation and filing of all financial documents.

- Prepare and process day to day financial transactions and implement internal control procedures in keeping with IRC policies and procedures. - Be responsible for documentation, preparation of cash disbursement voucher for all cash transactions related to the station office - Data entry in the accounting software for monthly expenses/ payments and balance sheet accounts. - Generate accounting and financial report from SUN System needed for the monthly closing. - filling and focal point to scan all the documents in the finance department

2) Financial Management and Donor Reporting -----------------------------------------------

- Liaise with other Finance Staff to ensure timely record of expenses for Donor Interim and/or Final Financial Report’s. - Assist with support documents for Donor Reports scanning and filling.

3) Data Entry / Accounting Records --------------------------------------

- preapre expenditure spreadsheet - Maintain subsidiary ledgers for advances, receivables, and payables. - Process cash withdrawals from the bank and ensure timely bank payments - Prepare monthly bank reconciliation schedules.

Key Working Relationships -----------------------------

Position Reports to: Finance Manager

Indirect/Technical Reporting: Senior finance officer

Position directly Supervises: N/A -------------------------------------

Key Internal Contacts: The Budget & Reporting Manager, Deputy Director of Finance, Grants Department, as well other Finance, Program and support unit staff.

Key External Contacts: External to the Country Office: The Regional Finance Director, Global Finance Director, UK Office, Germany Office, IRC’s Program Field Coordinators and Program & Finance staff in other IRC offices handled through IRC Jordan office.

Qualifications

Requirements: -----------------

- A bachelor’s degree or equivalent in accounting or finance is required. An advanced degree is preferred. - Minimum of 1 years’ experience from an international NGO - Strong accounting skills and experience, including management of general ledger, journal entries,payroll, payables, and balance sheet. - Advanced computer skills in MS Office programs, particularly Excel - Prior staff supervisory experience and strong organizational skills are desired - Excellent oral and written English skills. - Previous knowledge of SUN system will be an advantage

Interpersonal specifications: ---------------------------------

- Able to work in a high-pressure situation, - Ability to independently organize work, prioritize task and manage time - Self-motivated, honest, highly responsible, and punctual - Excellent verbal and written communication skills, fluent in written and spoken English.

Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Working Environment: -------------------------

This Position is based in Amman, with frequent visits to IRC program sites and location in Jordan.

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: rescue.org