Finance Assistant

Contract

This is a DRC - National contract. More about DRC - National contracts.

Finance Assistant

Duty Station [Sana’a]

Who are we?

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

DRC has been operating in the Middle East (ME) region for over a decade, running a combination of emergency, livelihood, protection and advocacy programmes through Country Offices (COs) in Yemen, Syria, Iraq, Jordan, Lebanon and Turkey with a Regional Office (RO) in Amman.

DRC Yemen’s response

Throughout its nine field offices and a workforce of 450 staff, DRC upholds its main programmatic objectives to provide immediate and life sustaining assistance, to strengthen the protective environment, and to reduce displacement related risks and vulnerabilities by promoting self-reliance at household and community level.

About the job

The Finance Assistant will facilitate the efficient and effective financial operation of DRC Sana’a office. He/She will ensure compliance with DRC rules and regulations as described in the Operations Handbook (OH) alongside donor policies, procedures, guidelines and rules.

She/he will seek and receive policy guidance/ instructions and support from Finance Manager on his/her responsibilities.

Geographic scope: Country (Yemen –Sana’a)

The duty station of the Finance Assistant will be based in Sana’a with possibility to move to the field frequently and other offices for support if needed.

Duties and Responsibilities

• Entering all bank/cash transactions in the Expense Journal (cash book) daily basis.
• Responsible for processing the expense reports in DDX system.
• Ensure that the cash count is signed by the authorized person on a monthly basis.
• Responsible for issuing cheques to the payments reviewed and POs invoices for both Bank and cash transactions and preparing wire transfer requests.
• Responsible for transferring funds to field offices as requested.
• Ensure to availability of sufficient money in the safe cash and bank in USD and YER currencies daily basis in compliance with DRC policies.
• Ensure completeness of payment documents in compliance with DRC and Donor policies and procedures.
• Ensure that all payments are accurately supported and duly authorized per the DRC authorization scheme before disbursement.
• Maintaining the receipt book and ensuring that authorized receipts are issued upon receipt of monies.
• Make sure taxes social security and any other liabilities are paid timely.
• Ensure the fulfillment of all financial documents (copies of the cheques and pay slips) are filed.
• Responsible for scanning all the documents stamped in compliance with DRC.
• Responsible for archiving and organizing well-documented files (all files must be labeled accurately and visibly) and sequential filing system for all payments and uploading all the documents scanned in (OneDrive) Dynamics Upload.
• Correctly use DRC Dynamics functionalities in the area of concern.
• Performing any additional tasks and work required by the supervisor.

About you

To be successful in this role you must have:

• Minimum 2 years of relevant work experience
• Experience with carrying out admin tasks
• Good communication skills
• Very good proficiency in Excel
• Basic proficiency in PowerPoint and Word
• Well-developed organizational and planning skills in order to meet deadlines
• NGO experience

In this position, you are expected to demonstrate DRC’ five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Moreover, we also expect the following:

Required Qualifications

Diploma or equivalent professional qualification

Languages:

• Fluency in English language (written and spoken).
• Fluency in Arabic language (written and spoken).
• We offer

DRC will offer the successful applicant a 12 months contract, renewable dependent on both funding and performance. You must be available to start work approximately in October 2023 and be willing and able to work in Sana’a****.

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Nationals; please refer to www.drc.ngo under Vacancies. This position will be placed at level (****I)****.

Application process

Interested? Then apply for this position by clicking on the apply button. All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV only applications will not be considered.

If you have questions or are facing problems with the online application process, please contact job@drc.dk

Applications close on 3 October 2023. The interviews are expected to take place as soon as possible.

Need further information?

For more details on this position please contact [email protected]

Please note that applications sent directly to [****[email protected]****] will not be considered.

For further information about the Danish Refugee Council, please consult our website www.drc.ngo