Finance Assistant

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 1,603 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting This position is located in the Programme Office in Haiti (POHTI), with duty station in Port-au-Prince, operating under the Regional Office for Central America and the Caribbean (ROPAN), located in Panama City, Panama, Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC) The incumbent will work under the overall guidance of the UNODC Representative of ROPAN and the direct supervision of the UNODC Anti-Corruption and Anti-Money Laundering and Counter-Terrorism Financing (AML/CFT) Adviser for the project. The incumbent will also receive guidance from UNODC headquarters, Vienna, Austria and from UNODC Anti-Corruption Hub in Mexico.

For more information on UNODC, please visit the website: www.unodc.org

Responsibilities Within assigned authority and for the implementation of the Project on “Strengthening the Haitian capacity to investigate, prosecute and adjudicate cases of corruption and economic crimes, money laundering and associated predicate offences and improving information sharing with international investigators on transnational organized crime in Haiti”, the incumbent will be responsible for the following specific duties:

• Contribute to the project work related to budgeting and finance, as well as to general administration and office management.
• Assist managers in monitoring all accounts and compliance with the United Nations Financial Rules and Regulations, as well as with established policies and procedures; provide assistance in the interpretation of budget guidelines; identify budgetary and general administrative issues/problems, as they arise, and guide the Advisers for the project and the Associate Project Officer on appropriate course of action.
• Keep a complete overview of the Project financial resources; monitor and maintain budgetary allocations through regular reviews; check periodically status of allotments and un-liquidated obligations, identify deviations from plans, report discrepancies and propose redeployments and follow-up measures, as required.
• Prepare reports on expenditure projections, financial statements etc. on the various source of funding, and present them in a form that is meaningful to non-specialists.
• Assist in developing internal databases/recording tools to monitor, track and record expenditure and keep comprehensive overview of the Project.
• Ensure that financial database/monitoring tools are current and up to date; prepare, maintain and update files (electronic and paper) and internal databases.
• As member of a team serve as focal point responsible for ensuring coordination of activities related to the preparation and planning of the Project and Consolidated Budget submissions, throughout their respective cycles.
• Provide coordination and support functions related to the implementation, monitoring and performance reporting on the budgetary resources falling under the responsibility of the Project.
• Assist managers in the elaboration of resource requirements for budget submissions and financial projections, verify accuracy of data provided, liaise closely with the Financial Resources Management Section (FRMS), and ensure follow-up on the comments provided.
• Support the Advisers for the project and the Associate Project Officer in the elaboration of budget estimates and resource requirements for the project by generating and analysing the required SAP (Umoja) financial reports and by preparing tables and charts to help determining and detailing financial requirements.
• Provide general office assistance and support the Advisers for the project and the Associate Project Officer in the coordination of various administrative tasks.
• Assist with the monitoring testing and upgrading of Umoja’s system-related tasks, especially as they relate to the financial aspects of the project’s work.
• Assist in the preparation of the project workplans and risk management matrix.
• Assist managers in the coordination and timely submission of the project’s inputs and data on UNODC’s Annual Implementation Plans (AIPs) and Enterprise Risk Management (ERM) reports and treatment plans.
• Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assist with visualizations and updating information material such as web pages etc..

• Perform other work-related duties as assigned.

  Competencies Professionalism: Is able to perform a broad range of administrative and financial functions and has good knowledge and understanding of financial rules, regulations and procedures in the United Nations environment. Has knowledge of the mandates of UNODC. Has knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including database management. Has ability to perform analysis, modeling, and interpretation of data in support of decision-making. Has ability to identify issues, analyze and participate in the resolution of issues/problems. Has conceptual analytical and evaluative skills to conduct independent research and analysis. Has knowledge of UN budget cycle. Has ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which ones has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit where applicable.

Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in processes; meets timeline for delivery of products or services to client.

Education High school diploma or equivalent is required.

Work Experience A minimum of seven years of progressively responsible experience in finance, budget, accounting, or another related field is required. The minimum number of years of relevant experience is reduced to five for candidates who possess a first-level university degree or higher.

Experience in the use of MS Excel, spreadsheets and word processing applications is required.

Work experience with an Enterprise Resource Planning (ERP) system is required.

Experience with SAP/Umoja, in particular, modules related to grants, projects and fund management and BI reports is desirable.

Experience with certification of funds is desirable.

Work experience within the United Nations system or similar international organizations is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For this position fluency in English and French is required. Knowledge of Creole is desirable. Knowledge of another United Nations official language is an advantage.

Assessment Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.

Special Notice This position is temporarily available for 6 months. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.