Finance Assistant

Finance & Economy

Overview

Support day-to-day financial operations and processes.

You have:

• Bachelor’s degree in finances, business administration or other related areas
• Three years of experience in finances
• National of Georgia
• Working knowledge of English language and Georgian
• Russian would be an asset
• Very good knowledge of the MS Office package, Internet and office technology equipment

Organizational Setting

The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.

Reporting Lines

The Finance Assistant works under overall responsibility and supervision of the Assistant FAO Representative and direct supervision of the Finance Associate. Work is performed largely autonomous, expressing initiative and independent judgment. Direct supervision received is focused on the quality of work outputs and is facilitating service delivery.

Technical Focus

The Finance Assistant supports in day-to-day financial operations, including specialized and complex processes and functions, ensuring consistency, timeliness and conformity with relevant rules, procedures and practices.

Tasks and responsibilities

• Process claims or invoices and other payments requests in line with relevant regulations and instructions; • Ensure that all supporting documents and information required to justify payment, including receipts, banking details, etc., are complete before releasing payments; • Settle invoices and claims after verification of supporting documents; • Process salaries, entitlements, claims, DSAs, etc., according to established guidelines and procedures; • Compile and verify budget and accounting data by checking files, calculating costs and estimating anticipated expenditures; following authorization, make disbursements from petty cash as per delegation, maintain records of such disbursements and balance accounts as required; • Assist in the preparation of periodic accounting records, finance and budget documents; record receipts and disbursements (ledgers, cash books, vouchers, etc.); • Reconcile data for recurring or special reports; maintain contacts with local banks, verify account status and currency exchange rates and obtain approval for cheque clearance; • Manage Operational Advances according to the established guidelines and procedures; • Assist with the asset management; • Assist with the Office Petty Cash management; • Perform other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• University Education (Bachelor’s degree in finances, business administration or other related areas) • Three years of experience in finances • National of Georgia • Working knowledge of English language and Georgian. Russian would be an asset • Very good knowledge of the MS Office package, Internet and office technology equipment

FAO Core Competencies

• Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Incomplete applications will not be considered. If you need help please contact: [email protected]
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

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Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: fao.org