Finance Assistant

Contract

This is a UNV National Youth contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Youth contracts.

UNDP is the United Nations global development network, advocating for change and connecting countries to knowledge, experience, and resources to help people build a better life. Since 1977, UNDP has been working in partnership with the Government of Uganda, and other stakeholders to eliminate poverty, inequality, and exclusion to achieve sustainable development and transform the country into a middle-income economy in line with the vision of the National Development Plan

Under the guidance and direct supervision of the Finance Analyst, the national UN Volunteer will undertake the Organization of Finance processes for the Country Office (CO) and at the request of sister Agencies focusing on achievement of the following results:

• Sourcing and compilation of Value Added Tax (VAT) Vouchers from Supplier payment Invoices.

• Organization of the VAT monitoring and compilation processes including soliciting of supplier invoices with VAT component, accessing the Uganda Government Tax body (Uganda Revenue Authority – URA) Portal, posting therein the Supplier Invoices amounts and VAT components and online submission of posted data for validation.

• Make copies of the validated Invoices and arranging them in order of the validated data aimed at preparing to submit to URA both the originals and copies for physical verification.

• Printing of summarized data sheet from URA Portal for CO sign-off by Head of Office or designated official.

• Organize delivery of the hard copies (Originals and related copies) to the URA Head Office (VAT department) for physical verification and authentication of claims.

• Delivery back to Country Office (CO) of the original hard copy documents of payment Invoices for safe custody.

• Monitoring of sums reimbursed by URA via UNDP Bank Account aimed at reconciling the amounts refunded with the amounts initially claimed and production of related reports with a view of reversing any unrefunded amounts to the related projects.

• Filing of the Supplier Invoices whose VAT components were refunded into the main filing system.

• Maintain proper and accurate filing of all Finance process documents in accordance with maintenance and implementation of the Finance document/file management system.

• Follow up with other Finance related initiatives and activities.

• Accountability • Integrity • Adaptability and flexibility • Creativity • Judgement and decision-making • Planning and organising • Professionalism • Self-management

Sourcing, filing and use of automated financial systems at the national and/or international level. • Excellent oral and written skills; excellent drafting, formulation, reporting skills. • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development. • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel. • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment. • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines. • Sound security awareness. • Have affinity with or interest in UNDP’s mandate and volunteerism as a mechanism for durable development, and the UN System.

The UN Volunteer will be based in the capital city-Kampala. Kampala has pleasant climate all year round which is uniformly warm and moderately humid, and temperatures that range between 20 and 30 degrees Celsius. The duty station presents relatively good living conditions with adequate housing facilities (houses and apartments) readily available to rent, and with most of the economic and social amenities also available at affordable cost.