Finance Assistant

Contract

This is a DRC - National contract. More about DRC - National contracts.

Founded in 1956, The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organization providing direct assistance to conflict-affected populations – refugees, internally displaced people (IDPs) and host communities – in more than 40 countries around the world. DRC has been implementing emergency response projects in Tanzania since the onset of the Burundi refugee crisis in 2015 in three refugee camps in the Kigoma Region at the border with Burundi. DRC’s integrated projects for refugees, asylum seekers and host communities comprise sectors such as Camp Coordination and Camp Management (CCCM), Community Based Protection, Legal, GBV (Gender based violence), Child Protection, People with special needs, and Livelihoods.

Overall purpose of the role:

Under the supervision of the Finance Manager, the Finance Assistant provides financial and administrative support to DRC and partners as per DRC and donor regulations and procedures within the Country operations in Tanzania. The Finance Assistant contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The Finance Assistant provides support and/or technical guidance to country operations while overseeing country activities.

Main Responsibilities:

Finance and accounting

• Day to day activities in finance department.
• Posting expenses, journals, cash advances, import salaries, in DRC Dynamics on time and ensure are of high quality, supporting documents are complete and are in accordance with DRC financial procedures and regulations before uploading into Dynamics.
• Ensure compliance with DRC procedures and guidelines.
• Assist in implementation of finance policies, procedures, and systems.
• Prepare cash transfer request and send to HQ.
• Update the Finance Manager on the cash needs required to run Program Activities.
• Prepare Salary Journals every month and post in dynamics.
• Ensure there is enough Cash to run program activities.
• Closely monitor all financial activities and keep the Finance Manager informed on all situations which might have the potential negative impact on internal controls of financial performance.
• Ensure that the authorized bank signatory list and bank information forms are regularly updated and photocopies are kept on files.
• Examine and evaluate financial information system, recommending controls to ensure system reliability and data integrity.
• Make recommendations regarding improving operations and financial position of DRC.
• Ensure tax and all other statutory payments are made every month before deadline.
• Ensure payments of incentive workers are made on time.
• Record accounts payable and accounts receivables in Dynamics.
• Correctly use DRC Dynamics functionalities in area of concern
• Monitor and reconcile balance accounts on Monthly basis and make sure any outstanding balance has a clear justification.
• Prepare and participate in donor verifications and annual audits.
• Work on Month End Closure File every month.
• Follow up with staff to ensure that all staff advances are settled within the same month.
• Assist the Finance Manager in other areas as required.

Budgeting & Reporting

• Support financial report preparations of Monthly, Quarterly, annually and or per the Donor rules, ensuring that they are complete, accurate and they produced on a timely basis to ensure adequate review, approval and submission to the grant’s unit.
• Support the development of new proposals with financial information for budgeting.
• Work Closely with Finance Manager to develop and Monitor Master and Grant Budgets and budget amendments.
• Ensure all Finance actions for monthly BFU meetings are addressed on time before the next BFU meetings including rebooking.

Qualifications and Experience

Essential Experience

• Minimum 2 years of relevant work experience
• Experience with carrying out admin tasks.
• Good communication skills
• Advanced proficiency in Excel
• Basic proficiency in PowerPoint and Word
• Well-developed organizational and planning skills in order to meet deadlines.
• NGO experience
• Advanced English proficiency
• Fluency in Swahili

Education background

• Advance Diploma in Accountancy, BBA or equivalent professional qualification

What we offer

Salary: in accordance with the Danish Refugee Council’s Terms of Employment Management Band/ I.

Availability: 10th July 2023.

Duty station: Kibondo, Tanzania

Reporting Line: Finance Manager Kigoma region

Providing equal opportunities, We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without paying attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.

DRC strives to attract, motivate, and retain qualified national staff within its programs. As such, we strongly encourage national and diaspora candidates to apply for this position. However, candidates should take into consideration that DRC cannot employ, under an international contract, a national of the country in which he or she will be working (in this case, the United Republic of Tanzania)

Promoting high standards: DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.

Application and CV

Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.

DRC only accepts applications sent via our online-application form on www.drc.ngo under JOB.

Please submit your application and CV in English no later than 30th June 2023.