Finance Assistant

Contract

This is a SC-2 contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about SC-2 contracts.

**OVERVIEW** ------------ Parent Sector : Education Duty Station: Hamburg / Germany Job Family: Administration Type of contract : Service contract Level : 2 Duration of contract : 1 year Recruitment open to : External Application Deadline (Midnight Paris Time) : 20- May -2023 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- Under the overall authority of the Director of the UNESCO Institute for Lifelong Learning and the supervision of the Finance & Administrative Officer ( AO), the incumbent will act as Finance Assistant and contribute to the implementation of the programmes of the UNESCO Institute for Lifelong Learning. Long Description ---------------- FINANCE & TREASURY - Support the AO in managing daily financial transactions - Maintain UIL Bank Accounts both in EUR and USD - Act as Certifying Officer with authorised limit - Ensure that all payment requests and contracts have been properly committed in accordance with the prevailing financial rules and regulations - Manage finance postings in in SAP Disbursement Receipt Vouchers and Bank reconciliation on monthly basis - Investigates erroneous charges and takes corrective accounting actions - Reconciles and reviews suspense accounts and ensures proper clearance procedures - Prepare financial reports on regular budget and extrabudgetary projects Long Description ---------------- - Certify as supervisor for all ADM contracts in the system - Prepare financial analysis - Support in ensuring closing of accounts during year end - Prepare account for replenishment on monthly basis - Forecast cash flow in consultation with AO - Analyses controls and maintains relevant general ledger accounts including scrutinizing source documents for completeness accuracy and validity of changes - May approve or certify disbursements up to an authorized level Provides support with respect to the review analyses - Extracts details of income, expenditures, assets, and liability from the accounting system to analyses and verify accuracy and validity. Consolidates data into financial statements and assists in monitoring expenditures to ensure they remain within authorized levels. - Verify and correct the financial documents facilitating in clearance of bank reconciliation. - Verification and processing of all travel bills as authorized on official missions. - Maintain relations with the office's bank for verifying account status Long Description ---------------- *TAX* - Lead to manage all tax issues for the institute - Responsible to collect all Tax reimbursement from Government and reconcile with accounts SUPPORT HUMAN RESOURCE MANAGEMENT - Facilitating staff members on bank account queries, exchanging currency and other financial matters. - Advise and assist staff on all respect of travel claims and other related financial accounts. - Support AO in conducting training for staff members on financial matters, as well as on systems, procedures, and practices. - Assist staff members on queries related to the new systems/procedures and prevailing rules and regulations. *OTHER* - Act as Fixed Asset focal point. - Maintain proper inventory, filing and records system. - Assist in the procurement activities of the office for the proper procedure res to be followed and Rules and Regulations to be strictly adhered to - Undertake any other task as requested by the Finance & Administrative Officer or the Director **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- EDUCATION • Completed University degree in the field of finance, accounting, and any other relevant field. WORK EXPERIENCE • 2-5 years’ relevant experience in a UN agency, or International Organizations/ NGO or a development agency. SKILLS/COMPETENCIES • Good knowledge of financial and accounting processes with Application of IPSAS and IAS. • Proven ability to work independently. • Good communication and interpersonal skills. • Proficient in modern office procedures, i.e. the MS Office package, a well-known database as well as Adobe Acrobat. LANGUAGES - Excellent command of English and working knowledge of German. **DESIRABLE QUALIFICATIONS** ---------------------------- SKILLS/COMPETENCIES - Knowledge in SAP would be an asset. - Additional professional part qualification in ACCA or CA. LANGUAGES - Good command and knowledge of French would be an asset. **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- *UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ([last update here](https://en.unesco.org/careers/geographicaldistribution)) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.* *UNESCO does not charge a fee at any stage of the recruitment process.*