Finance Assistant

Contract

This is a No grade contract. More about No grade contracts.

Organizational setting

Finance Assistant will work under the direct supervision of Technical Officer (EPI) and assist WHO EPI team in supporting Central Expanded Programme in Immunization (cEPI) in strengthening Vaccine Preventable Disease Surveillance and Immunization activities. The team lead in consultation with Administrative Officer guides on non-routine matters and ensures on-going support through on-job training and technical or administrative guidance as relevant. Routine tasks are performed independently within detailed guidelines. Overall supervision is focused on the successful delivery of client oriented and efficient implementation of operational services.

Major Duties and responsibilities

The Finance Assistant will work under the direct supervision of Technical Officer (EPI), WHO and will be responsible for the following tasks:

• Assist in proper recording and keeping filling system for financial records of central Expanded Programme on Immunization (cEPI)
• Assist in collecting Direct Financial Cooperation (DFC) reports with supporting documents from all levels.
• Checking and verifying all payment forms, vouchers, invoices and supporting documents, from accuracy, completions as per Direct Financial Cooperation (DFC) /Agreement for Performance of work (APW)/ Technical Services Agreement (TSA) and Direct Implementation (DI).
• Keep monitoring sheet of activities date, amount, situation of liquidation and un-liquidated amount.
• Ensure that the bank drafts, bank statement and other financial documents in order and follow up with bank if necessary.
• Assist in checking quarterly DFC reports and their supporting documents sent from all levels and preparation of the report from cEPI to WHO.
• Performs any other relevant duties and ad hoc activities which are assigned by WHO.
• Prepare estimate budget breakdown of the activity.
• To submit assignment report quarterly.

Work relations and partnerships

The Finance Assistant is expected to work with finance and provide Executive Assistant (Budget & Finance) to the Country Office teams involved in the reporting process Financial management of technical programmes and projects. He/She responds to routine queries, requests and receives reports to all level, provides information on status of monthly report, record, proper monitoring sheet and keep the file and ensure bank statement and other responsibilities.

Impact of functions

The Finance Assistant ensures smooth procedures in terms of project implementation, achievement of smooth of monthly report from all levels and other financial matter.

Qualifications

Educational background

Essential: University degree

Derisible: Bookkeeping or accounting training

Experience

Essential: Three years relevant experience in financial field at UN and related organization

Desirable:

• Experience in monitoring financial expenditure
• Experience of basic bookkeeping and accounting

Other skills: Office software (Word, Excel., Outlook etc) and good communication skill explaining financial matters.

Language skills: Good knowledge of English and excellent knowledge of Myanmar Language.

Competencies:

• Teamwork
• Communication
• Ensuring the effective use of resources
• Respecting and promoting individual cultural differences
• Producing results

Additional information

• This Vacancy Notice may be used to fill similar positions at the same level.
• Only candidates under serious consideration will be contacted.

• A written test and interviews will be used as a form of screening

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• For information on WHO's operations please visit: http://www.who.int.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• Any extension of appointment would be subject to programmatic requirements, performance of the incumbent and availability of funds.
• Qualified female candidates are encouraged to apply.