FINANCE ASSISTANT

This opening expired 5 months ago.

UNAMI - United Nations Assistance Mission for Iraq

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Application deadline 5 months ago: Thursday 11 Aug 2022 at 23:59 UTC

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Contract

This is a FS-5 contract. This kind of contract is known as Field Service. It usually requires 8 years of experience, depending on education. More about FS-5 contracts and their salaries.

Org. Setting and Reporting The Department of Operational Support (DOS) was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including departments, offices away from headquarters, peace operations, and regional commissions. Under the strategic guidance of the Department of Operational Support (DOS), the Kuwait Joint Support Office provides efficient and client-oriented services with the goal of moving transactional, non-location dependent administrative functions from its client entities. These include transactional elements of human resources, finance, travel and payroll.

This position is located in the United Nations Kuwait Joint Support Office (KJSO). The incumbent will report to the Chief of Cashier Unit under the general guidance of the Chief of Finance Unit in KJSO.

Responsibilities Under the overall guidance of the Chief of Finance Services Section and the direct supervision of the Chief of Cashier, the Finance Assistant FS-5 will be responsible for the following duties:

Accounts: - Perform the monthly and yearly closing procedures in Umoja ERP, including verifying fixed assets, processing AuC reports, recording accrual entries etc. - Review and reconcile all open-item-managed (OIM) accounts, including the Accounts Monitoring Dashboard, and investigate erroneous/invalid entries to take appropriate corrective accounting action. - Review of cost recovery transactions before issue of invoice to agencies through Service Delivery Module, and generate periodic reports to review the agencies/missions balances. - Assist in the preparation of the bank reconciliation on a monthly basis. - Review prior and current budget period commitments for review, recommitment and cancellation of outstanding commitments. - Review UNDP financial Atlas reports for accuracy, ensure reconciliation with UN Donor SCA balances in Umoja and execute monthly or yearly clearing entries in Umoja. - Coordinates with UNDP Country offices and Mission representatives on all UNDP SCA issues.

Payments - Verify that the necessary goods and services have been received in accordance with the contract, agreement, purchase order or other form of undertaking by which they were ordered and that they have been certified by a duly designated certifying officer before payment documents are submitted to approving officers for further review and approval. - Review and prepare payments to staff and vendors for goods and services, including checking payments for accuracy and correcting any discrepancies. - Review and expedite all prompt payment discount (PPD) payments on behalf of client missions. - Review Cash Journal transactions and process requests for replenishment of Imprest and Petty Cash funds - Monitor account payable GL accounts, including GRIR and the ticket agent clearing account for travel invoices.

Treasury/Cashier - Review incoming payment instructions with regards to banking details and sources of funds. - Release payments from a House Bank in the Umoja ERP, prepare and disburse payments/cheques. - Dispatch payment instructions and cheques to banks. - Prepare receipts and deposit slips for all incoming funds. - Monitor payments, notify payees of status of payments and alert stakeholders for any exceptions. - Identify and annotate bank account movements and monitors bank balances of the mission's accounts. - Assist in cash management, including preparing cash flow forecasts. - Perform any other duties as requested by Supervisor or CFO.

Competencies Professionalism: Knowledge of accounting, finance and budget functions and treasury operations. Ability to analyse and apply data across the full range of finance, accounting and budget functions. Demonstrated use of initiative and ability to make appropriate linkages in work processes and anticipate next steps showing skills and ability to analyse and interpret financial data. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation: Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect ; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Education High school or equivalent diploma is required.

Job - Specific Qualification Technical or vocational certificate in in accounting, finance, budget or related fields is desirable.

Work Experience A minimum of eight (8) years of progressively responsible experience in accounting, budgeting or financial management is required.

A minimum of three (3) years of experience in Treasury and Cashier services is required.

A minimum of two (2) years of experience in a shared Service Center is required.

Extensive knowledge of IPSAS is desirable.

A minimum of three (3) years of experience in ERP system is desirable.

Experience in resolving cashier-related issues is desirable.

Experience with local and global payment regulation, global sanctions and watchlist screening is desirable.

Experience as Bank Signatory is desirable.

A minimum of five (5) years of experience within the United Nations system is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For this position, fluency in English is required. Knowledge of Arabic is desirable.

Note: "Fluency" equals a rating of 'fluent' in all four areas (speak, read, write, and understand) and "Knowledge of" equals a rating of 'confident' in two of the four areas.

Assessment Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Added 6 months ago - Updated 5 months ago - Source: careers.un.org