Finance Assistant

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

OBJECTIVES OF THE PROGRAMME

To ensure that effective WHO country presence is established to implementWHO country cooperation strategies that are aligned with Member State's healthand development agendas, and harmonized with the United Nations country teams.

DESCRIPTION OF DUTIES

The incumbent will perform the following duties:Administer the E-Imprestsystem, Ensure proper implementation of financial procedures, systems andinternal controls according to Global Management System (GSM) instructions andWHO rules. Select and enter data fromvariety of documents, ensure accuracy in calculations and attach necessarysupporting invoices or receipts of payments and payment authorizations.Record all expenses andreceipts in the e-imprest and reflect it in the GSM in a timely manner. Monitorthe unposted items in the cash book and take necessary steps to clear them incoordination with Global Service Center (GSC). Initiate, verify and processfinancial transactions and payments for WRO office and sub-offices related tostaff and non staff costs, purchase orders, local purchases, etc, based onauthorizations received from EMRO and GSC.Process e-imprest transactions and monitor imprest GL's including processingand reviewing of purchase orders for services - Imprest, DFC's, GES snd otheractivities with the aim to ensure accuracy of financial data, adequacy ofsupporting documents and maintenance of proper accounting records.Reconcile country office cashbooks and justify any difference in reconciliation; prepare cash counts and toreconcile with the cashbook on a monthly basisFollow up on the transfer of program funds andaward budgeting GSM workplans. Monitorawards expiry dates, alert responsible staff, and initiate action forexpenditure batches. Review and follow up onencumbrances and unapplied receivable balances, process and monitorrevisions of amounts vis-a-vis award distribution by SO/OWERCompare cash books with bank statements to computegain and loss in exchange rate on monthly basis and liaison with officials oflocal banks to obtain day-to-dayinformation on exchange rates, Prepare financial tables, special reportsand other ad-hoc reports. Initiate correspondence and answer queries related toarea of work.Updateand maintain financial records and monitoring systems to record and reconcileexpenditures, balances, statements and other data for day-to-day transactions. . Replace and assist other colleagues in the team andperform other related financial and administrative duties as required

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education; training in business administration/commerce and or technical courses in a field related to the work performed. Desirable: Universitydegree in accounting, commerce or business administration is an asset.

Experience

Essential: At least five years of related experience in accounting and/or administrative work. Desirable: Relevant experience in the UN system

Skills

Soundknowledge of the organization's policies and regulations in general, and inparticular, regarding project activities and financial procedures. Verygood organizational skills. Goodknowledge of banking regulations and local laws. Provenanalytical and effective communication skills.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Producing results Ensuring the effective use of resources

WHO global Competencies model at http://www.who.int/employment/WHO_competencies_EN.pdf?ua=1

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Local language. Desirable: Intermediate knowledge of Other UN lang..

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 15,589 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.